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Home My WebLink AboutPR 22556: ACCEPTANCE OF THE JEFFERSON COUNTY TOURISM GRANT www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 11, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 22556—Acceptance of the Jefferson County Tourism Grant Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22556 authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of $19,988.00 for improvements to the beach/park on the waterway for a bird viewing area on Pleasure Island. Background: The Department of Pleasure Island was awarded the Jefferson County Tourism Grant in order to help with the costs of improving the beach/park area on Pleasure Island. This area attracts a lot of visitors who enjoy free and safe access to many recreational activities in one general area such as boating, sailing, fishing, and birding. Funding from this grant will be used towards a bird viewing wall structure, bench with a concrete pad and a trash can. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No. 22556 authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of$19,988.00 for improvements to the beach/park on the waterway for a bird viewing area on Pleasure Island. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. #22556 05/11/2022 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE JEFFERSON COUNTY TOURISM GRANT IN THE AMOUNT OF $19,988.00 FOR IMPROVEMENTS TO THE BEACH/PARK ON THE WATERWAY FOR A BIRD VIEWING AREA ON PLEASURE ISLAND WHEREAS, the Pleasure Island Department was awarded the Jefferson County Tourism Grant in the amount of$19,988.00; and, WHEREAS, the grant will be used for improvements to the beach/park on the waterway on Pleasure Island which includes a bird viewing wall structure, a bench with a concrete pad and a trash can; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is herein authorized to accept the Jefferson County Tourism Grant for improvements to the beach/park on the waterway for a bird viewing area on Pleasure Island in the amount of$19,988.00 as denoted in Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: P. R. # 22556 05/11/2022 gd Thurman "Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Vi"Cat -d ?��v U Val Tize , Esq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City Manager George Davis Director of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: \ _ n Kandy Dan' 1 Interim Director of Finance ►'its Clifton Williams, CPI6B Purchasing Manager P. R. # 22556 05/11/2021 gd Exhibit "A" • Members SON Rodney Ames Commission Chairs Katherine Campbell /" ' \ Dee Richard Chevis Beverly Parker Ph.D ` Dean Conwell `` Christine Delgadillo- Vice Chairman I Crawford Bill Bianchi / 1 Deirdre Hines Diana LaBorde Tammy Kotzur X , Keith Neal Robert Pate Monica Roberts Ben J. Rogers Regional Visitors Center Sylvia Root Dr. Dee Scott April 25, 2022 Ron Burton City of Port Arthur 444 4th St. Port Arthur, Tx. 77640 Dear Mr. Burton, Congratulations! Your request to the Jefferson County Tourism Committee for grant funds has been approved for specific items. These grant funds are provided by the county Hotel Occupancy Tax. Funds of$19,988 have been allocated for the following specific items from your request: Beach/Park on waterway—Pleasure Island— 12x8 Bird Viewing Wall structure,trash receptacle, etc. These funds are to be utilized for the purposes specified only. Line Item Amounts: $13,900— 12x8 Bird Viewing Wall Structure $2,588—Installation of Concrete Strip for Stability $850—Concrete Pad for Bench $1,450—Bench and Trash Can $1,200—Site Work *All advertising material must include hotel information and CVB website information. Port Arthur CVB -visitportarthurtx.com,Beaumont CVB - beaumontcvb.com. All advertising must be utilized outside a 75-mile radius of Jefferson County. *All advertising material used on social media must provide screenshot of ad with correct CVB information on it, and should be included as backup,with properly filled out follow up report. *Any funds not used for these specific items must be returned to the JCTC—check made out to Jefferson County. By negotiating the award check you will acknowledge that you will provide a full accounting of how the funds are spent, including receipts, copies of ads, etc on the attached "Follow-up Report" within sixty (60) days of the completion of the project. • „ 4 5055 IH-10 South Beaumont,Texas•77705•(409)842-0500•FAX(409)842-0501 'r -7-z u L State of Texas CONTRACT County of Jefferson This CONTRACT agreement is made and entered into by and between the Jefferson County, a body corporate and politic under the laws of the State of Texas,referred to as "GRANTOR' and Ron Burton for and behalf of City of Port Arthur referred to as"GRANTEE"according to the following terms and conditions: 1. Grantor will allocate funds to Grantee in the amount of$ 19,988 2. Grantee acknowledges receipt of the grant funds and covenants and agrees that the grant funds will be utilized only for the specific purpose of beach/park on waterway-12x8 bird viewing wall structure...more specifically listed in congrats letter , for an event which is to be held on October , 20 22 at Pleasure Island in accordance with the terms of the application which GRANTEE submitted to GRANTOR and pursuant to Tax Code 352.1033; 3. GRANTEE will, on or before December ,20 22 , (60th day following the event,) provide a complete and detailed accounting to the Jefferson County Tourism Committee, c/o Kathi Hughes, 5055 I-10 South, Beaumont,TX 77705. GRANTEE acknowledges that he/she fully understands that GRANTOR is allocating this grant in reliance upon the representations and covenants contained in GRANTEE'S application, which is incorporated herein by reference. The details that are to be contained in this follow-up report are outlined in Exhibit A which is attached hereto and incorporated herein; 4. GRANTEE further agrees that in the event the required follow-up report is not properly or timely submitted, GRANTEE shall refund the full amount of the grant upon demand by the GRANTOR; 5. The person submitting the application on behalf of GRANTEE will be individually and jointly liable for compliance with all terms of this CONTRACT in the event the GRANTEE organization does not comply; 6. Any disputes regarding this CONTRACT will be resolved in a court of competent jurisdiction in Jefferson County, Texas and according to Texas law and GRANTEE may be liable for all costs of court, attorney fees and any other damages allowed in law or in equity. GRANTEE: Ron Burton Print Name GRANTOR: Signature By: Jefferson County Tourism Committee Title: City Manager Phone Number: 409-983-8101 Address 444 4th St. Port Arthur, Tx. 77640 FAX: E-mail ron.burton@portarthurtx.gov a o5— • Members SON 0 Rodney Ames Commission Chair -- :_,,O `. Katherine Campbell Beverly Parker Ph.D f ,, Dee Richard Chevis Dean Conwell '�!;,' �'�' 'G Christine Delgadillo- Vice Chairman I Bill Bianchi �;,� �,.' Crawford Deirdre Hines '- '`, a, /`y" ' Diana LaBorde r -`- ' % Tammy Kotzur r- Keith Neal Robert Pate Monica Roberts Ben J. Rogers Regional Visitors Center Sylvia Root Dr. Dee Scott Please review and complete the protocol checklist thoroughly: A proof of the ad must be reviewed with Visitor Center Director Kathi Hughes before it is printed.This is to insure the correct information will be placed on the ad. All advertising material must include hotel information and CVB website information.Port Arthur CVB- visitportarthurtx.com,Beaumont CVB-beaumontcvb.com. All advertising must be utilized outside a 75-mile radius of Jefferson County. All advertising material used on social media must provide screenshot of ad with correct CVB information on it, and should be included as backup,with properly filled out follow up report. **'.er.*********** ********* e******************t***************fie***** *******cede****F'.e******** For Non-Bid Fee Tournaments: Non-Bid Fee tournaments MUST turn in completed follow up reports,and hotel tracking forms within 2 weeks of the tournament to be eligible for extra funds. If tournament does not take place or fails to have the first 15 verified teams, all grant funds must be returned within 30 days. Each hotel tracking form must be signed by team contact. *********************************************:********************************************* For Bid Fee Tournaments: Follow up reports MUST include copies of the front and back of the check(s)for bid payment to the sanctioning body showing receipt of payment. Follow up reports must include a copy of the sanctioning agreement. Follow up reports must include a breakdown of hotels and number of room nights. ****************************************************************************************** Disaster Policy: If the event is cancelled, due to inclement weather,natural disaster,pandemic, or any other reason not mentioned,all funds must be returned via check made out to `Jefferson County'. Signature: Date: San ec rely RII—j"---1---t .., Dr.Beverly Parker We appreciate you being a partner in promoting convention and tourism business for Jefferson County. If you have any questions regarding this grant, please contact Kathi Hughes at 409-842-0500. 5055 IH-10 South Beaumont,Texas•77705•(409)842-0500•FAX(409)842-0501 ORIGINAL 5-7-7,2 viz_ 4 9 4 4 6 9 THE ATTACHED CHECK OF THE COUNTY OF JEFFERSON,TEXAS IS IN FULL PAYMENT OF THE ITEMS DESCRIBED BELOW. CHECK NO. HERE IF THIS CHECK IS NOT CORRECTOR NOT ACCEPTABLE,RETURN INTACT AT ONCE WITH A WRITTEN NOTICE OF ANY EXCEPTIONS. INVOICE INVOICE P.O. AMOUNT OF ACCOUNT ITEM DATE NUMBER NUMBER INVOICE NUMBER DESCRIPTION 4/12/2022 905 19, 988. 00286-0000-465. 50-77 DETACH BEFORE DEPOSITING DATE 04/26/2022 VENDOR 31281 CHECK 494469 TOTAL CHECK $**.***19, 966. 00 NUMBER NUMBER AMOUNT 6 THIS CHECK HAS A COLORED BACKGROUND AND CONTAINS MULTIPLE SECURITY FEATURES-SEE BACK FOR DETAILS ei BY ORDER OF THE COMMISSIONERS'COURT OF JEFFERSON COUNTY 35-2572 1130 4 9 4 4 6 9 RsoN THE STATE OF TEXAS w%0THE TREASURER OF THE COUNTY OF JEFFERSON *, s BEAUMONT,TEXAS FUND,BEING THE AMOUNT ALLOWED BY THE COMMISSIONERS' TEXAS COURT OF SAID COUNTY WITNESS MY HAND AND DATE VENDOR NO. AMOUNT OFFICIAL SEAL THE DATE FIRST ABOVE WRITTEN ALLEGIANCE BANK 04/26/2022 31281 $*****19, 988, 00 ** VOID AFTER 90 DAYS PAY ********19988 AND 00/100 DOLLARS TO CITY OF PORT ARTHUR THE ATTN: FINANCE DEPARTMENT 4.964 NT`.�A I QR ORDER P 0 BOX 1089 BY REGISTERED. (_,�� SSISTAM OFQ S,A lU.11:.l� PORT ARTHUR TX 77641 4.VS OF BY 40 '�.Cc?