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Home My WebLink AboutPR 22576: CHANGE ORDER NOS. 2 AND 3, CONTRACT WITH SETEX, SPRAY PARK, SOCCER FIELD ND VOLLEYBALL COURT www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 15, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 22576—Change Order Nos. 2 and 3 to the Contract with SETEX Facilities and Maintenance for the Construction of a Spray Park, Soccer Field and Volleyball Court at 5200 7th Street (Formerly Lakeview Pool) Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R.No. 22576 authorizing Change Order No. 2 to install a chain link fence in the amount of$47,044.21 and Change Order No. 3 to install sod and Bermuda grass in the amount of$28,713.34,to the contract between the City of Port Arthur and SETEX Facilities and Maintenance,LLC of Beaumont,Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (formerly Lakeview Pool) increasing the contract amount by$75,757.55 for a new contract amount of$962,261.41. Background: Pursuant to Resolution 21-264, the City Council awarded a contract to SETEX Facilities and Maintenance,LLC of Beaumont,Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street(formerly Lakeview Pool). City Council approved Change Order No. 1 for the installation of a water heater and drains in the restroom. Installing a fence around the area will help with the security of the spraypark. In addition, installing Bermuda grass will add to the aesthetics of the spraypark. SETEX Facilities and Maintenance,LLC submitted Change Order No.2 for the installation of a fence and Change Order No.3 for the installation of Bermuda grass through Buyboard Cooperative Purchasing Contract Number 581-19. Budget Impact: Funding in the amount of$75,757.55 is available for this purpose in Account Number 307-25-067- 8525-00-10-000 Project Number PR0003. Recommendation: It is recommended that the City Council approve P.R. No. 22576 authorizing Change Order No. 2 to install a chain link fence in the amount of$47,044.21 and Chain Order No.3 to install sod and Bermuda grass in the amount of$28,713.34,to the contract between the City of Port Arthur and SETEX Facilities and Maintenance, LLC of Beaumont, Texas for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (formerly Lakeview Pool) increasing the contract amount by $75,757.55 for a new contract amount of$962,261.41. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R.#22576 05/15/2022 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS. 2 AND 3 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND SETEX FACILITIES AND MAINTENANCE LLC OF BEAUMONT, TEXAS FOR THE CONSTRUCTION AT 5200 7TH STREET (FORMERLY LAKEVIEW POOL), INCREASING THE CONTRACT AMOUNT BY $75,757.55 TO A NEW CONTRACT AMOUNT OF $962,261.41; FUNDING AVAILABLE IN ACCOUNT NUMBER 307-25-067- 8525-00-10-000 PROJECT NUMBER PR0003 WHEREAS, on June 22, 2021, pursuant to Resolution No. 21-264, the City Council awarded a contract for the construction of a spray park, soccer field and volleyball court at 5200 7th Street (formerly Lakeview Pool) to SETEX Facilities and Maintenance, LLC of Beaumont, Texas in the amount of$877,688.86; and, WHEREAS, the City Council approved an amendment changing the cooperative purchasing program to Buyboard Cooperative Contract Number 581-19 pursuant to Resolution No. 21-330; and, WHEREAS, the City Council approved Change Order No. 1 for the installation of a hot water heater and drains pursuant to Resolution 22-108; and, WHEREAS, a fence around the spraypark is needed for security and the installation of the Bermuda grass will add to the aesthetics of the spraypark; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Buyboard, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and, P.R.#22576 05/15/2022 ca WHEREAS, SETEX Facilities and Maintenance, LLC of Beaumont, Texas submitted Change Order No. 2 for the installation of a fence in the amount $47,044.21 attached hereto as Exhibit "A" and Change Order No. 3 for the installation of Bermuda grass in the amount of $28,713.34 attached hereto as Exhibit "B" for a new contract amount of $962,261.41; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR TEXAS: Section 1. THAT the facts and opinions in the preamble are true and correct. Section 2. THAT the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 2 for the installation of a fence in the amount $47,044.21 and Change Order No. 3 for the installation of Bermuda grass in the amount of$28,713.34 for a new contract amount of$962,261.41. Section 3. THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: P.R.# 22576 05/15/2022 ca Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: tait-191lity 61 q Val Tizeno Es . City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager av,undiza_offIL Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: c;RON_ ) ‘(0 Kandy Danie Interim Director of Finance 1 I I I 44, jt Clifton Williams, CPPB Purchasing Manager EXHIBIT "A" CHANGE ORDER NO. 2 ORIGINAL AGREEMENT DATE: June 22, 2021 PROJECT DESCRIPTION: Spray Park, Soccer Field and Volleyball Court at 5200 7'" Street CHANGE IN SCOPE: Fencing around spraypark CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT PRICE: S877,688.86 CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$886,503.86 The Contract Amount due to this CHANGE ORDER will increase by: $47,044.21 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $933,548.07 ORIGINAL CONTRACT DAYS: 180 NEW CONTRACT DAYS: 180 SIGNED AND AGREED TO on the day of . 2022. SETEX Facilities & Maintenance, LLC Print Name: Title: SIGNED AND AGREED TO on the_day of , 2022. CITY OF PORT ARTHUR BY: RON BURTON CITY MANAGER otop PREFERRED FACILITIES GROUP - USA Mailing Address: PO Box 20658 March 30, 2022 Beaumont,TX 77720-0658 City of Port Arthur 0 (409)842-8181 5215 6th St. 41 (409)842-2274 Port Arthur,Texas 77642 ofg@pfg-usa.com pfg-usa.com Project: "Lake View Splash Pad Job Order Contracting Subject: "Co#2 Fence" Dear Mr. Brown Co-Op Purchasing Agreements We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on Indefinite Delivery,Indefinite local CCI and coefficient of.89. Quantity-IDIQ Proposal Recap: Multiple Award Construction Contracts MACC • 562 ft—8ft 6 gage Black chain link • 10-3in terminal post • 2-8ft double gates Task Order Contracts • 1-6ft single gate TOC • Top and mid rail 1 5/8 ss 40 2 3/8 ss 40-line post Construction Management— Agent or At-Risk Design Build Proposal Cost $ 47,044.21 Bond (if applicable) $ Government Total Price $ 47,044.21 Commercial Exclusions: Unforeseen items beyond specified scope listed above,overtime, and liquidated damages. Education We estimate approximately ten(10)working days to complete upon material delivery. Industrial This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293 Infrastructure at your convenience to discuss this estimate. Communications Respectfully submitted, Preferred Facilities Group-USA Corporate/Retail Brian Shipp Assembly General Superintendent Southeast Texas Deep East Texas Central Texas Texas Gulf Coast EXHIBIT "B" CHANGE ORDER NO. 3 ORIGINAL AGREEMENT DATE: June 22, 2021 PROJECT DESCRIPTION: Spray Park, Soccer Field and Volleyball Court at 5200 7`1' Street CHANGE IN SCOPE: Bermuda Grass for spraypark CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT PRICE: S877,688.86 CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$933,548.07 The Contract Amount due to this CHANGE ORDER will increase by: $28,713.34 The new CONTRACT AMOUNT including the CHANGE ORDER will be: S962,261.41 ORIGINAL CONTRACT DAYS: 180 NEW CONTRACT DAYS: 180 SIGNED AND AGREED TO on the day of , 2022. SETEX Facilities & Maintenance, LLC Print Name: Title: SIGNED AND AGREED TO on the_day of , 2022. CITY OF PORT ARTHUR BY: RON BURTON CITY MANAGER 4 Y k - PREFERRED FACILITIES GROUP - USA Mailing Address: PO Box 20658 4/20/22 Beaumont,TX 77720-0658 City of Port Arthur O (409)842-8181 Lakeview GI (409)842-2274 Port Arthur Texas,77670 pfg@pfg-usa.coni pfg-usa.com Project: "Lakeview Splash pad" Job Order Contracting Subject: "CO#3 Grass" Dear Mr. Brown Co-Op Purchasing Agreements We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Contract based on Indefinite Delivery,Indefinite local CCI and coefficient of.89. Quantity-IDIQ Proposal Recap: Multiple Award Construction Contracts-MACC • Solid sod soccer field • Sod all concrete walks and structures with a border within fenced area with 50 pallets • All other areas encapsulate within solid borders will be hydromulched with a Task Order Contracts Bermuda an rye mix TOC • City of port Arthur will take care of daily watering Construction Management— Agent or At-Risk Design Build Total Price $ 28,713.34 Government Exclusions: Commercial Unforeseen items beyond specified scope listed above,overtime, and liquidated damages. We estimate approximately six(6)working days to complete upon material delivery. Education This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Industrial Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Infrastructure Respectfully submitted, Preferred Facilities Group-USA Communications T Brian Shipp corporate/Retail General Superintendent Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast ,.,