The URL can be used to link to this page

Home My WebLink AboutPR 22473: PURCHASE OF TIRES AND TUBES FOR CITY VEHICLES City of c � orf rtftur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 10, 2020 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Anthony Grogan, Equipment Services Manager RE: PR 22473- Purchase of Tires and Tubes for City Vehicles Introduction: The City recommends that the City Council approve the purchase of tires and tubes from Southern Tire Mart and The Goodyear Tire&Rubber Company of Beaumont, Texas, through the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of$400,000. Background: The City purchases tires and tubes for the City fleet. Southern Tire Mart and The Goodyear Tire and Rubber Company have contracts under Buyboard Contract No. 636-21. The City approved Resolution 02-341 authorizing the City to enter into an interlocal agreement for cooperative purchasing with Buyboard. The City will choose the most appropriate tire between the two companies. Generally, these purchases are made on an as needed basis and charged to the requesting department. Budget Impact: The funding for procurement of parts will be charged to various departments/divisions under encumbrance Code 43-Motor Vehicle Maintenance. Recommendation: The City recommends that the City Council approve the purchase of tires and tubes from Southern Tire Mart and The Goodyear Tire& Rubber Company of Beaumont, Texas, through the Buyboard Cooperative Purchasing Program, with a projected budgetary impact of$400,000. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 22473 03/25/2022 AG Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS WITH SOUTHERN TIRE MART AND THE GOODYEAR TIRE AND RUBBER COMPANY OF BEAUMONT,TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, CONTRACT NO. 636-21, FOR THE PURCHASE OF TIRES AND TUBES, WITH A PROJECTED BUDGETARY IMPACT OF $400,000.00; FUNDING AVAILABLE IN DEPARTMENTAL ACCOUNTS DELINEATED IN THE RESOLUTION WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program("BuyBoard")as an alternative to formal bid process: and WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS,the regular purchase of tires and tubes throughout the year is necessary for the continued operations of the City fleet; and, WHEREAS,the Southern Tire Mart and The Goodyear Tire and Rubber Company Buyboard Contract No. 553-18 for tires and tubes will expire on June 1, 2022; and, WHEREAS,the department will choose the most appropriate tire between the two companies; and WHEREAS,the awarding of the tires and tubes to Southern Tire Mart and The Goodyear Tire and Rubber Company of Beaumont, Texas, through their Buyboard Contract No. 636-21, is recommended; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R.No. 22473 03/25/2022 AG Page 2 of 3 THAT,the facts and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized and directed to enter into a contract with Southern Tire Mart of Beaumont, Texas, through their Buyboard Contract No. 636-21, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"A". THAT,the City Manager is hereby authorized and directed to enter into a contract with The Goodyear Tire and Rubber Company of Beaumont, Texas, through their Buyboard Contract No. 636-21, for the purchase of tires and tubes, in substantially the same form as attached as Exhibit"B". THAT,the annual amount of these purchases has a projected budgetary impact of $400,000, which will be charged to the following accounts. 001-17-045-5319-00-30-000 Police Public Safety Vehicle Maintenance 001-19-047-5319-00-30-000 Fire Public Safety Vehicle Maintenance 001-21-049-5319-00-70-000 Public Works Administration Vehicle Maintenance 001-21-051-5319-00-70-000 Public Works Engineering Vehicle Maintenance 001-21-053-5319-00-70-000 Public Works Streets Equipment Maintenance 001-21-055-5319-00-70-000 Public Works Drainage Vehicle Maintenance 001-21-057-5319-00-70-000 Public Works Traffic Maintenance Vehicle Maintenance 001-21-059-5319-00-70-000 Public Works Facility Maintenance Vehicle Maintenance 001-25-065-5319-00-20-000 Parks Maintenance Vehicle Maintenance 001-23-061-5319-00-50-000 Health& Welfare Environmental Vehicle Maintenance 401-70-505-5319-00-60-000 Transit Vehicle Operations Vehicle Maintenance 401-70-510-5319-00-60-000 Transit Vehicle Maintenance Vehicle Maintenance 403-50-305-5319-00-00-000 Solid Waste Trash Vehicle Maintenance 403-50-310-5319-00-00-000 Solid Waste Res. Garbage Vehicle Maintenance 403-50-315-5319-00-00-000 Solid Waste Container Vehicle Maintenance 403-50-320-5319-00-00-000 Public Works Landfill Vehicle Maintenance 403-50-300-5319-00-00-000 Solid Waste Administration Vehicle Maintenance 410-40-210-5319-00-00-000 Water Utilities Water Purification Vehicle Maintenance 410-40-215-5319-00-00-000 Water Utilities Water Distribution Vehicle Maintenance 410-40-205-5319-00-00-000 Water Utilities Customer Service Vehicle Maintenance 410-40-220-5319-00-00-000 Water Utilities Wastewater Cony. Vehicle Maintenance 410-40-225-5319-00-00-000 Water Utilities Wastewater Treatment Vehicle Maintenance 450-60-400-5319-00-00-000 Pleasure Island Administration Vehicle Maintenance; and, THAT, a copy of this caption be spread upon the Minutes of the City Council. P.R. No. 22473 03/25/2022 AG Page 3 of 3 READ, ADOPTED AND APPROVED on this day of A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: %AA -69 V• . Tize�14, Ci v • orney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: k v 0� Ron B on Kandy Daniel)— City ►- .na_ Director of Finance AA AA, 6abvi Anthony Grogan Clifton Williams, CPPB Equipment Servic-s Manager Purchasing Manager EXHIBIT "A" CONTRACT FOR PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Southern Tire Mart hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1) year from the date stated on the Notice to Proceed, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes,but is not limited to, funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor will supply tires, tubes and services at the BuyBoard Contract Price 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 636-21 (due to volume, located in Purchasing Division) 4) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies)each of which shall be deemed an original on the date first written above. Signed on the day of , 2022. ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2022. SOUTHERN TIRE MART WITNESS: BY Print Name: PRINT NAME: TITLE: EXHIBIT "B" CONTRACT FOR PURCHASE OF TIRES FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and The Goodyear Tire & Rubber Company hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Agreement shall be for one (1) year from the date stated on the Notice to Proceed, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes,but is not limited to,funding not being available in any budget cycle with ten(10) days written notice. 2. The Contractor will supply tires,tubes and services at the BuyBoard Contract Price 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) Notice of Award 3) Price List under BuyBoard Contract No. 636-21 (due to volume, located in Purchasing Division) 4) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies)each of which shall be deemed an original on the date first written above. Signed on the day of , 2022. ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2022. THE GOODYEAR TIRE& RUBBER COMPANY WITNESS: BY Print Name: PRINT NAME: TITLE: