HomeMy WebLinkAboutPR 22586: RENEW ITRON MAINTENANCE AGREEMENT A Ni
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INTEROFFICE MEMORANDUM
Date: May 23, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22586—Renew Itron Maintenance Agreement
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to renew the
annual maintenance contract with Itron, Inc. for the network software and hardware for the
support of residential and commercial water meter electronic transmitters that the City currently
uses. Transmitters are a sole source from Itron. The total cost for the annual maintenance is
$28,569.05.
Background:
This procurement is exempt from the bid process under Texas Local Government Code Section
252.022, (a) (7) (D), captive replacement parts or components for equipment. This agreement
provides for electronic support of currently used meters.
Budget Impact:
This annual agreement will cost $28,569.05 and is to be charged to the Water Utilities Account
No. 410-40-205-5420-00-00-000, Professional Services.
Recommendation:
It is recommended that City Council approve PR 22586, authorizing the City Manager to renew
the annual maintenance agreement for software and hardware support for transmitters with Itron,
Inc. in the total amount of$28,569.05.
"Remember, we are here to serve the Citizens of Port Arthur"
P. R. No. 22586
5/23/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE RENEWAL OF
THE ANNUAL MAINTENANCE FOR SOFTWARE AND
HARDWARE FOR THE ITRON TRANSMITTERS FOR
THE WATER UTILITIES DEPARTMENT FROM ITRON,
INC. OF LIBERTY LAKE, WASHINGTON WITH A
TOTAL PROJECTED BUDGETARY IMPACT OF
$28,569.05. FUNDS ARE AVAILABLE IN WATER
UTILITIES ACCOUNT NO. 410-40-200-5420-00-00-000,
PROFESSIONAL SERVICES.
WHEREAS, pursuant to Resolution No. 14-406, the City entered into a performance
contracting agreement with Siemens Industries, Inc., for the reduction of water loss through the
identification and repair of hydrant leaks, replacement of large meters, and upgrades to the
automatic metering system; and,
WHEREAS, in order to facilitate the use of the meter replacement and system upgrade
projects, it is necessary to enter into a contract for the provision of Third Party Software (Itron
Cloud Services) to perform meter reading, end point maintenance, and data reporting to the City;
and,
WHEREAS, Itron Cloud Services manages and controls the underlying cloud
infrastructure, including network, servers, operating systems, and storage; and
WHEREAS, it is in the best interest of the City to renew an agreement for the use of the
software, services, and equipment from Itron, Inc., in an annual amount not to exceed $28,569.05;
and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
P. R. No. 22586
5/23/22 bw
Page 2 of 3
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts or
components for equipment; and,
WHEREAS, the quotations are attached as Exhibit"A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, City Manager of City of Port Arthur is hereby authorized and directed to renew
the maintenance agreements with Itron, Inc., of Liberty Lake, Washington, in the total amount of
$28,569.05; and,
THAT, funding for this material is to be charged to 410-40-205-5420-00-00-000,
Professional Services; and,
THAT,a copy of the caption of this resolution be spread upon the minutes of City Council.
READ,ADOPTED,AND APPROVED THIS day of , 2022,
at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Thurman '`Bill" Bartie
Mayor
P. R. No. 22586
5/23/22 bw
Page 3 of 3
ATTEST: APPROV 1 • S TO FORM:
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Sherri Bellard V: - : i:e®!�
City Secretary C. • orn-y
APPROVED FOR ADMINISTRATION:
Ronald Burton Calvin Matthews, P.E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
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Kandy Daniel Clifton Williams,tPPB
Interim Director of Finance Purchasing Manager
EXHIBIT "A"
(Quote for Maintenance Agreement)
"In
US_001_OU
Date Printed :03-MAR-2022 Maintenance Renewal Quote Page 1 of 1
Customer Name: City of Port Arthur,TX Contract Number: SC00007931
Customer Number: 59912 Description: City of Port Arthur,TX-Itron Total AMI-NS
Bill To Contact: 0 SaaS
Customer Address: PO Box 1089
Port Arthur,TX 77641-1089 Contract Duration: 01-JUL-2022- 30-JUN-2023
Description Serial Number Start Date End Date Quantity Total Amount
NETWORK SOFTWARE SOFTWARE-AS-A-SERVICE 01-JUL-2022 30-JUN-2023 1 28,569.05
Subtotal : 1 28,569.05
Subtotal : 1 28,569.05
Contract Grand Total : 1 28,569.05
• • • • • • • • •
a.
NOTE: This is not an invoice