HomeMy WebLinkAboutPR 22611: EDC, EXECUTIVE SEARCH SERVICES TO RECRUIT NEXT EXECUTIVE DIRECTOR •
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INTEROFFICE MEMORANDUAM
Date: June 6, 2022
To: The Honorable Mayor and City Council
From: Krystle Muller, Interim CEO ,
RE: P.R. 22611 —A Resolution approving the City of Port Arthur Section 4A Economic
Development Corporation entering into an Agreement with Next Move Group, LLC
for Executive Search Services to recruit its next Executive Director in an amount not
to exceed $25,110.00; Funds available in EDC Account No.: 120-80-625-5494-00-
00-000
Introduction:
The intent of this Agenda Item is to seek the City Council's approval of the City of Port Arthur
Section 4A Economic Development Corporation entering into an Agreement with Next Move
Group, LLC for Executive Search Services to recruit its next Executive Director.
Background:
At their Special Meeting held on May 9, 2022 the Board appointed an Executive Director Search
Committee to retain an Executive Search Firm to recruit the next Executive Director of the
PAEDC. The Committee advertised a Request for Proposals on May 12, 2022. Six (6) proposals
were received by the Committee, and the top three scoring firms were interviewed by the
Committee.
Recommendation:
It is the recommendation of the Executive Director Search Committee to enter into an Agreement
with Next Move Group, LLC for executive search services to recruit the next PAEDC Executive
Director.
Budgetary Impact:
$25,110.00
P. R. No. 22611
6/7/2022 KVM
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION ENTERING INTO AN AGREEMENT
WITH NEXT MOVE GROUP, LLC FOR EXECUTIVE
SEARCH SERVICES TO RECRUIT ITS NEXT
EXECUTIVE DIRECTOR IN AN AMOUNT NOT TO
EXCEED $25,110.00; FUNDS AVAILABLE IN EDC
ACCOUNT NO. 120-80-625-5494-00-00-000.
WHEREAS,the Port Arthur Section 4A Economic Development Corporation("PAEDC")
Board of Directors at their May 9, 2022 Regular Board Meeting appointed an Executive Director
Search Committee to select an executive search firm to recruit the next PAEDC Executive
Director; and
WHEREAS,the Executive Director Search Committee advertised a Request for Proposals
on May 12th, 2022 for Executive Search Firms to recruit the next PAEDC Executive Director,
attached hereto as Exhibit"A"; and
WHEREAS, six (6) proposals were received by the Committee in response to the
advertisement by the submittal deadline on May 27, 2022; and
WHEREAS,the committee conducted interviews of the three firms that scored the highest
per the scoring matrix attached hereto as Exhibit"B"; and
WHEREAS, at their Regular Board Meeting of June 6, 2022, the PAEDC Board of
Directors approved entering into an Agreement with Next Move Group, LLC for executive search
services as selected by the Executive Director Search Committee, for an amount not to exceed
$25,110.00 as described in the Agreement attached hereto as Exhibit"C".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur approves the Port Arthur
Section 4A Economic Development Corporation entering into an Agreement with Next Move
Group, LLC for the executive search services to recruit its next Executive Director for an amount
not to exceed $25,110.00.
Section 3. That a copy of the caption of this Resolution shall be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2022,
at a Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES:
Mayor
Councilmembers
NOES:
Thurman Bartie,Mayor
ATTEST:
Sherri Bellard, City Secretary
#1370989
Page 2
APPROVED:
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Krystle Muller, PAEDC Interim CEO
APPROVED AS TO FORM:
Frank Garza, PAEDC Attorney
APPROVED AS TO FORM:
5.e.e pi.eivvt0
Valecia R. Tizeno, City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel, Interim Finance Director
#1370989
Page 3
MEMORANDUM
TO: Mayor and City Council
FROM: Joseph P. Sanders, Asst . City A 0' 0 on behalf
of Val Tizeno, City Attorney (I,`'/
RE: P.R. No. 22611 - A Resolution aPP gCity�%.vin the of Port
Arthur Section 4A EDC entering into an Agreement with Next
Move Group, LLC for Executive Search Services
DATE: June 2 , 2022
P.R. No. 22611 was submitted to the City Legal Department on
Thursday, June 2, 2022 at 2 :45 pm. There was insufficient time to
review this item. Ordinance No. 22-18, which Mayor and Council
passed on March 29, 2022, requires agenda items be submitted to the
City Legal Department for review by 4 pm on the Friday before the
agenda is posted; therefore, the item was not submitted in a timely
manner for legal review.
EXHIBIT " A"
_,._._,__)
PORT*ARTFIUR.otiu>n(; DEVI:LOPMEN1 (ORPORA1 ION
REQUEST FOR PROPOSALS(RFP)
Executive Search Firm to recruit the next Executive Director
of the Port Arthur Economic Development Corporation
May 12,2022
Summary: The Port Arthur Economic Development Corporation (the"PAEDC")is issuing this Request for
Proposals for the services of an Executive Search Firm("ESF")to assist in the recruitment of an Executive
Director ("ED"). The ESF shall assist the PAEDC Executive Search Committee in attracting, interviewing,
and hiring an Executive Director. Services include development of a position description and terms of
employment, development of a recruitment plan, conducting a nationwide search, vetting of qualified
candidates, and decision assistance in final selection. The ESF will coordinate its efforts with the PAEDC
Executive Search Committee.
Background: The PAEDC is a 4a sales tax corporation created to enhance Port Arthur's business climate
and overall economic development. The PAEDC is responsible for encouraging and developing business
growth and attracting new business to Port Arthur.The mission of the PAEDC is to implement a proactive,
aggressive industrial recruitment process focused upon specific industrial clusters that can achieve world-
class competitive stature in Port Arthur. Further information can be found at www.paedc.org.
Executive Director Position: The PAEDC is seeking an experienced Executive Director that will serve as
the Chief Executive Officer of the organization.The ED reports to the Board of Directors and is responsible
for effectively leading the PAEDC as well as overseeing all financial and operational aspects of the
corporation in accordance with the Bylaws and the Mission of the PAEDC. The PAEDC ED serves as the
public face and voice of the corporation and plays a leading role in building and maintaining collaborative
relationships with business and community leaders.The current staff of the PAEDC is approximately 7 full
time positions and the budget is approximately$6M.The PAEDC office is located at 501 Procter St. in Port
Arthur,Texas. Details on the duties of the ED can be found in Attachment A.
Services Requested: The PAEDC Executive Search Committee seeks the following services to identify a
new ED.
■ In collaboration with the PAEDC Executive Search Committee, develop a job position suitable for
a nationwide search that is consistent with the PAEDC Bylaws as well as the needs of the
Corporation.
• Coordinate with the Executive Search Committee throughout the process.
1
501 Procter Street,Suite 100 • Port Arthur,TX 77640
Tel.409-963-0579 • Fax 409-962-4445 • www.paedc.org
• Conduct a nationwide search to identify a diverse pool of highly qualified individuals to serve as
the PAEDC ED. This portion of the search is expected to be complete three (3) months after the
execution of a contract.
• In coordination with the PAEDC Executive Search Committee, develop evaluation criteria to be
used.
• Vetting of qualified candidates to identify those both willing and most worthy of consideration;
provide those candidates to the Executive Search Committee.
• Perform all relevant background checks, including social media activity.
• Inform each candidate that makes it to the final selection that their names will be shared with the
PAEDC Board of Directors.
• Development of an executive offer for the most qualified candidate to include benefits and terms
of employment.The executive offer will be evaluated by the PAEDC Executive Search Committee
as part of the final selection process. It is expected that the ED will serve an initial 3-year term
with subsequent 5-year terms, based upon performance.
It is desired that the entire search process be concluded in four to six months from execution of the
contract.
RFP Selection Process Timeline:
Proposals are due May 27, 2022 at 3:00 p.m.Start of work should begin within 30 days.
Proposal Requirements:
PAEDC will consider proposals from Executive Search Firms with specific experience and success in
recruiting Executive Directors for small to mid-size economic development organizations. The Board
reserves the right to make the final hiring decision. Proposals should be no more than 20 pages, not
including references,and cover the following:
1. Organization Description: Brief history and summary of your firm and expertise.
2. Recruitment Approach: Describe the process to be used to find a successful candidate for the
PAEDC ED role. Detail how you will accomplish the above scope of work, including a clear
delineation of the firm's responsibilities and the expectations of the PAEDC. Include any networks
to be used on behalf of this search.
3. Deliverables: Delineate how success will be measured throughout the process.
4. Proposed Timeline: Estimate the start and end dates for each phase of the search process.
5. Budget: Proposed cost along with narrative of what is included in this cost.
6. References: Provide two references:
a. A successful Executive Director search,where the ED has been with the organization more
than three years. Please provide contact information for both the ED, and if possible, the
board member contact with whom the firm contracted.
2
b. A recent (within the past 12 months) Executive Director placement. Please provide
contact information for the ED as well as the board or staff contact with whom the firm
worked most closely.
Proposals to be considered and evaluated, must be sealed and received on or before 3:00 p.m. on May
27, 2022 at 501 Procter St.,Ste. 100 Port Arthur,TX 77640. Proposals received after 3:00 p.m.on May 27,
2022 will not be accepted or considered. Faxed or emailed proposals are not acceptable. Each proposal,
one(1)original and three (3) copies, must be appropriately signed by an authorized representative of the
Offeror, and must be submitted in a sealed envelope or package. By submitting a proposal, the firm
authorizes the PAEDC to contact references to evaluate the firm's qualifications for this project.
Evaluation Criteria:
1. The respondent's experience and reputation(Point range:40)
2. The capabilities and experience of the personnel assigned to the project(Point range: 10)
3. The extent to which the services meets PAEDC's needs(Point range: 10)
4. The pricing and timeline proposed by the firm (Point range: 40)
Disclaimer: This RFP does not commit the PAEDC to select any firm, award any work order, pay any
costs incurred in preparing a response, or procure or contract for any services or supplies.The PAEDC
reserves the right to accept or reject any or all submittals received, cancel or modify the RFP in part or in
its entirety, or change the RFP guidelines, when it is in the best interests of the PAEDC to do so.
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Attachment
PAEDC Executive Director Duties and Responsibilities
• Develop, plan, and implement, with Board participation, Economic Development Corporation
goals and objectives as well as policies and procedures necessary to provide services; approve
new or modified programs,systems, policies and procedures.
• Prepare and submit to the Economic Development Corporation Board reports of financial
administrative activities; keep the Economic Development Corporation Board advised of financial
conditions, program progress, and present and future needs of the Economic Development
Corporation.
• Direct the development, presentation, and administration of the Economic Development
Corporation budget, oversee the forecast of funding needed for staffing equipment, materials,
and supplies; monitor revenues and expenditures, make mid-year corrections.
• Appoint, train, motivate and provide insight/input on staff performance objectives and
collaborate in conjunction with Deputy Director in preparing and presenting performance
reviews, conducting performance improvement plans (PIP), implementing corrective discipline
procedures leading up to recommendation for termination; establish performance objectives,
prepare and present employee performance reviews; implement discipline procedures;
recommend employee termination;
• Direct and participate in the preparation of long-term,short term plans and plan improvements
with recommended financing.
• Confer with the Economic Development Corporation Board and staff concerning administrative
and operational problems, make appropriate decisions or recommendations.
• Supervise preparation of the Economic Development Corporation Board agenda.
• Direct the preparation of plans and specifications for work which the Economic Development
Corporation Board orders.
• Interpret,analyze,and explain policies, procedures,and programs.
• Confer with residents,taxpayers, businesses, and other individuals,groups, and outside agencies
having an interest in affairs of the Board.
• Respond to the most difficult and sensitive complaints and requests for information.
• Represent the Economic Development Corporation in the community and at professional
meetings as required.
• Coordinate Economic Development Corporation activities with other governmental agencies and
outside organizations.
• Perform all duties as may be prescribed by Economic Development Corporation Board action.
• Perform related duties as assigned.
• Preferred experience in leading organizational change, setting short and long term goals,
establishing new Key Performance Indicators (KPI) and objectives, and establishing new
organizational cultures.
4
EXHIBIT " B "
Strategic Logan
Government Johnson & Development Mike Barnes Next Move The Pace
Resources Associates Group Group Group Group
Grader Grader Grader Grader Grader Grader
Evaluation Factor Points
1 2 3 1 2 3 1 2 3 1 2 3 1 2 3 1 2 3
Experience and
reputation 40 30 40 30 35 40 38 30 30 25 30 35 30 35 38 35 40 39 35
Capabilities and
experience of the
personnel assigned
to the project 10 5 10 7 10 10 10 9 5 10 9 10 9 10 9 10 10 10 8
Extent to which the
services meets
PAEDC's needs 10 8 10 9 10 10 9 8 5 9 5 8 6 10 9 10 10 10 9
Pricing and timeline
proposed by firm 40 28 20 25 38 30 40 34 30 35 38 30 36 35 28 37 15 15 10
TOTAL 71 80 71 93 90 97 81 70 79 82 83 81 90 84 92 75 74 62
Final Average 74 93 77 82 89 70
EXHIBIT " C "
Contract for Services Rendered
This is a contract entered into by Next Move Group, LLC, located at 16685 Perdido Key Drive,
Unit 102, Perdido Key, FL 32507 (hereinafter referred to as "the Provider") and Port Arthur
Economic Development Corporation, located at 501 Proctor Street, Suite 100, Port Arthur,
TX 77640,(hereinafter referred to as "the Client") on this date, June , 2022.
The Client hereby engages the Provider to provide services described herein under "Scope and
Manner of Services." The Provider hereby agrees to provide the Client with such services in
exchange for consideration described herein under"Payment for Services Rendered." The
Provider is an independent agent and not an employee of the Client.
Scope and Manner of Services
Services To Be Rendered By Provider: Provider will search for qualified candidates to serve as
Economic Development Director for Client.
• Provider will build an attractive job advertisement profile of the position which will
generate interest from potential candidates which includes quality of life pictures for
online promotion.
• Provider will email the attractive job profile a minimum of three (3) times to Provider's
email database of 10,000+ economic development professionals and use analytics from
the emails to recruit potential candidates.
• Provider will place at least 200 calls to currently employed people well known in the
economic development industry ("Super Connectors") seeking names of candidates
provider should attempt to recruit.
• Provider will coordinate the advertising of the position on the International Economic
Development Council (IEDC) website, Texas Economic Development Council (TEDC)
website, Linkedln, and Twitter.
• Provider will record video interviews of all applicants, so Client can preview candidates
before forming a short list of candidates to interview.
• Provider will conduct criminal, driving, credit, and reference background checks on
candidates prior to them coming to Client's community to interview.
• Provider will conduct personality trait tests on the candidates prior to them coming to
Client's community to interview.
• Provider will coordinate all aspects of interviewing process. However, Client shall have
all final decision-making authority on any such aspect.
• Provider will handle offer of employment term sheet negotiations with final candidate
prior to acceptance of employment. However, Provider has no authority to bind Client to
any and all terms and/or conditions of any and all employment agreement terms
negotiated by Provider. Further, no employment agreement shall be binding upon Client
unless and until the subject contract is reviewed, approved and signed by Client.
Confidentiality of Referrals
All candidate referrals made by Provider are made on a confidential basis and Client shall hold
Provider harmless from any liability resulting from Client's unauthorized disclosure or misuse of
information regarding any candidates or their candidacy. Client shall not release any
information regarding candidates during the recruiting process without written consent from
Provider.
Payment for Services Rendered
The Client shall pay the Provider per the following payment schedule:
$25,110 upon the signing of this contract kicking off the project.
The only other foreseen costs are Client agrees to reimburse potential candidates for the pre-
approved travel costs of them to come to its community to interview for the in-person interview
portion of the process. Provider agrees to pay its own travel.
Guarantee
• Replacement Search 100% Free of Charge— If your hire leaves for whatever reason
within 12 months
• 70% Off Discount for Replacement Search — If your hire leaves for whatever reason in
months 13—23
• 50% Off Discount for Replacement Search — If your hire leaves for whatever reason in
months 24 — 36
• 30% Off Discount for Replacement Search — If your hire leaves for whatever reason in
months 37 —60
• 20% Off Discount for Replacement Search — If your hire leaves for whatever reason in
months 61 — 72
Insurance
Provider carries the following insurance policies:
• $1 million Errors & Omissions liability policy
• $1 million cyber liability policy (covers against if somehow a candidate's personal
information was stolen off our servers)
• $500,000 workers comp policy
• $2 million general liability policy
Applicable Law
This contract shall be governed by the laws of the State of Texas and any applicable Federal
law.
Signatures
In witness of their agreement to the terms above, the parties or their authorized agents hereby
affix their signatures:
C44
6/2/2022
CHUCK SEXTON,C ,NEXT MOVE GROUP (Client Signature)(Date)