HomeMy WebLinkAboutPR 15354: RE-ROOFING ARE ABOVE LOCKER ROOMS - REC/SENIOR CENTERP. R. #-15354
07/06/09 - ca
RESOLUTION NO.
A RESOLUTION AWARDING A BID TO EMERICON BUILDERS, INC. OF BREA,
CALIFORNIA, FOR RE-ROOFING THE AREA ABOVE THE LOCKER ROOMS AT THE
RECREATION/SENIOR CENTER FOR AN AMOUNT OF $ 34,825.84.
ACCOUNT NO. 121-2300-901.32-00 PROJECT IKEREC
WHEREAS, the Recreation/Senior Center suffered damage to the roof as a result of
Hurricane Ike; and,
WHEREAS, three bids were received on June 24, 2009 for the re-roof of the azea above
the locker rooms at the Recreation/Senior Center as delineated in Exhibit "A" attached hereto;
and,
WHEREAS, Emericon Builders, Inc. of Brea, California submitted the lowest and most
responsible bid of $ 34,825.84; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the facts and opinions in the preamble aze true and correct; and,
THAT the City awazds the bid to Emericon Builders, Inc. of Brea, California to re-roof
the azea above the locker rooms at the Recreation/Senior Center, in an amount not to exceed
$34,825.84, Project IKEREC Account Number 121-2300-901.32-00, a copy of said contract
being attached hereto and made a part hereof as Exhibit "B", is hereby approved; and,
THAT payment will not be made until all work is complete and approved by the Pazks
and Recreation Department; and,
THAT Emericon Builders, Inc. shall provide performance and payment bonds as well as
insurance certificates; and,
THAT said contract is an exact duplicate of a City Standazd Form Contract except for the
changes described in the Certificate of Standazd Form Contract, a copy of which is attached
hereto as Exhibit "C," and said changes are hereby approved; and
P. R. #-15354
07/06/09 - ca
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2009,
at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
NOES:
MAYOR
ATTEST:
City Secretary
APPROVED AS TO FORM:
~ n .,~
APPROVED AS TO ADMINISTRATION:
City Manager
Director of Parks and Recreation
P. R. #-15354
07/06/09 - ca
P OVED AS THE AVAILABILITY OF FUNDS:
Director of Finance Purchasing Manager
EXHIBIT A
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CI'xY OF PORT ARTHUR
HtD PROPU3AL
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EXHIBIT B
AN AGREEMENT FOR THE RE-ROOFING OF THE AREA ABOVE THE
LOCKER ROOMS AT THE RECREATION/SENIOR CENTER BETWEEN
THE CITY OF PORT ARTHUR AND EMERICON BUILDERS, INC.
THIS AGREEMENT, made this day of , 2009 by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and EMERICON BUILDERS. INC. a
CORPORATION herein acting by and through James Green hereinafter called
"CONTRACTOR"
WITNESSETH: That for and in consideration of the payments, terms, conditions,
and agreements set forth herein ,OWNER and CONTRACTOR agree as follows:
1. The City can terminate this contract at its convenience, which includes, but is not limited to,
funding not being available in any budget cycle with ten (10) days written notice. Any terms
and conditions stated in original specifications will apply to any extended periods.
2. The Contractor will perform repair services at Port Arthur Recreation/Senior Center [1308
9~" Avenue, Port Arthur, Texas) for the City of Port Arthur as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to perform the
repairs delineated in the bid specifications. The City may at its own discretion elect to
purchase materials if it deems such action in its best interest.
4. CONTRACTOR agrees to perform all the work described in the specifications and contract
documents and to comply with the terms therein for a price not to exceed $ 34,825.84.
5. CONTRACTOR will ensure the Port Arthur Recreation/Senior Center is free of all debris
and ready for City use once all repairs are complete.
6. The Contractor will commence the work required by the Contract Documents on or after
receipt of the "Notice to Proceed". The period for completion of the work specified shall be
thirty (30) calendar days from the date the Notice to Proceed is signed; however, this contract
shall not exceed the maximum end date specified herein without the written permission of the
City. The City shall not unduly delay the contractor in the completion of his work.
7. The term "Contract Documents" means and includes the following:
1) Agreement
2) Specifications
3) Bid
4) Notice of Award
5) Notice to Proceed
8. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by
their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an
original on the date first above written.
Signed on the
ATTEST
day of
CITY SECRETARY
Signed on the
ATTEST
day of
CITY SECRETARY
2009
CITY OF PORT ARTHUR
BY
CONTRACTOR
BY
2009
CITY OF PORT ARTHUR
ADVERTISEMENT FOR BIDS
Parks & Recreation
Re-roof the Senior Citizen's Recreation Center's Locker Rooms
May 31, 2009 June 7, 2009
_ ctrr of RoRT
CITY OF PORT ARTHUR, TEXAS
ARTHUR,.TEXAS ~ ADVERTISEMENT FOR
ADVERTISEMENT FOR BtE36
' BIDS
NOTICE IS .HERESY
NOTICE -: IS HEREBY GIVEN . THAT sealed
GIVEN ''THAT sealed' Bids, adds®ssed to the
Bids; addressed to tha City„~.~ ~~~ ~
Ctty of Port. Arthur, wlli ,pi
be received at the Office ~ f'°c~ved
of the Clty Secretary, ~ CI ~-ke
or P.O.ilB~ 089S Port ~ p !~ ~ ~ r°fary,
Arthur, .Texas 77641 no- latehur, Te~ys }?76Q' 1~ °n
later than 3:00 P.M., than .3,00 no
Wednesday, June. "i7, Q09r-eaday,' -June PM''
2009 and :all bids re-' calve and all. bids 1T,
calved will thereafter be ` d will re•
opened and'. read aloud ` °Pened and~efeaffer be '
read
orf Wednesday, June ~~ Wedneaday, JUne
17,- 200$ at 3:15 P.M. in the C~ you :15 P.M, in
~ the City Council Cham-
hers, 5th Floor, City HaIV, bars, 5th. Floored Charn_
Port Arthur, Texas for car- Port Arthur, Texas rty Nall,
tain services briefly de- seribea rvices brie~j r car.
scribed as: as: Y de-
Re-roof the Senior Re-roof the Senior
Citizen's Recreation Chlzen's Recreation
Center's. Locker Rooms Center's docker Rooma
'Bids received after clos- Bids received
ing time will be returned unoponed.w~ll be fretu ned
unopened.
A
A MANDATORY PRE-BID ` MANDgTOgy
PRE-BID MEETING 1S SGHEDULEpEETINC IS
SCHEDULED FOR FHURSDgy FOR
-THURSDAY, JUNE 11, 2008 AT JUNE 11
`'2009,`AT 10:00 A.M. AT 17~1H REC 10.00 A.M, AT
THE RECREATION CEN- .TER t,OCREATIDN CEN-
TER LOCATED'AT-1308 9TH AVENUD AT 1308
9TH AVENUE, PORT ARTHUR, TEE PORT
ARTHUR, TEXAS. XAS.
Copies of the Bid Specifi- ~trarefs d the Bid SPecln_
catiors are one file in the'' Purr one ilia
Purchasing Office, 444 4th 3t eeg P ttice, rn444
.4th :Street, Port Arthur,
Texas and are open for P b1k and are Pen hur,
.public inspection without cha inspeCb~nwithour
r9e or the i
charge or they can be re- -~~ bo re
trieved/downloaded i trleya~dowhloadgd •"
from the City's website: _ from the
• City's website:
www oortarthur net
The Clty of Po~ grthur re•
The Gity of Po-- rt q~. Sery aid e d9ht' to"reject
an all bids
serves the right to reject waive in(ormalfties. and to
any and all tyds and to
waive informalities.
!s/ Shawna T ~hnc P Sha
urchasing Manager
Sha------ bb
Purchasing Manager _
CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO. TWO (2)
DATE: JUNE 16, 2009
PUBLIC WORKS DEPARTMENT
Bid Proposal For: Re-roof the area above the locker rooms at the Senior
Citizen's Recreation Center
The following clarifications, amendments, deletions, additions, revision and/or
modifications are made a part of the contract documents and change the original
documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original
contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE
SAID PROVISIONS IN THE SUBMISSION OF THEIR BID.
THE CITY CHANGED THE BID OPENING DATE TO JUNE 24, 2009 AT
3:00 P.M.
,,
Shawna Tubbs, Purchasing Manager
Ciry of
CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO.ONE (1)
DATE: JUNE 16, 2009
PUBLIC WORKS DEPARTMENT
Bid Proposal For: Re-roof the area above the locker rooms at the Senior
Citizen's Recreation Center
The following clarifications, amendments, deletions, .additions, revision and/or
modifications are made a part of the contract documents and change the original
documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original
contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE
SAID PROVISIONS IN THE SUBMISSION OF THEIR BID.
1. Add the "crickets/saddles" to the job as an additive alternate.
2. Contractor is responsible for everything.
3. Contractor must have a licensed HVAC and electrical contractor as subs to
complete the necessary work.
4. Attached is the revised Bid Proposal Page.
I
Shawna Tubbs, Purchasing Manager
t ,~ ~. - I
DELORIS "BOBBIE^ PRINCE, MAYOR
ELIZABETH "LIZ" SEGLER, MAYOR PRO TEM
COUNCIL MEMBERS:
JACK CHATMAN, JR.
MORRIS ALBRIGHT,111
MARTIN FLOOD
JOHN BEARD, JR.
ROBERT E. WILLIAMSON
D. KAY WISE
THOMAS J. HENDERSON
May 28, 2009
Vendors:
INVITATION TO BID
STEPHEN FITZGIBBONS
CITY MANAGER
TERRI HANKS
CITY SECRETARY
MARK T. SOKOLOW
CITY ATTORNEY
Sealed Bids, subject to the General Instructions, Conditions and Specifications, as
provided will be addressed to the City Secretary of the City of Port Arthur, Texas in
DUPLICATE.
Sealed BIDS shall be received no later than 3:00 D.m. June 17. 2009 at the Citv
Secretary's Office and all bids received will thereafter be opened and read aloud at 3:15
p.m. on June 17. 2009 in the City Council Chambers 5th Floor, City Hall, Port
Arthur, Texas for the following:
RE-ROOF THE AREA ABOVE THE LOCKER ROOMS AT THE SENIOR
CITIZEN'S RECREATION CENTER
BIDS SHALL BE PLACED IN A SEALED ENVELOPE, with the bidder's name and
address in the upper left hand corner of the envelope. FACSIMILE TRANSMITTALS
SHALL NOT BE ACCEPTED.
BIDS MUST BE submitted on the pricing form included for that purpose in this packet
and SIGNED BY A PERSON HAVING THE AUTHORITY TO BIND THE FIRM IN A
CONTRACT.
MARK ENVELOPE: ROOFING
Sealed Bids shall be submitted:
City of Port Arthur
City Secretary
P.O. Box 1089
Port Arthur, Texas 77641-1089
City of Port Arthur
City Secretary
444 4~' Street 4~' Floor
Port Arthur, Texas 77640-1089
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY OFFICE BEFORE
OPENING DATE AND TIME.
Page 1 of 15
Bids received after the closing time specified will be returned to the bidder unopened.
Award will be made as soon as practicable after opening. To obtain results, you may
visit our website at www.portarthur.net.
The City of Port Arthur reserves the right to reject any or all Bids and to waive
informalities or defects in bids or to accept such bids as it shall deem to be in the best
interests of the City of Port Arthur.
Sincer y,
Shawna Tubbs
Purchasing Manager
Questions concerning the Invitation to Bid should be directed to:
Shawna Tubbs
Purchasing Manager
444 4'6 Street
Port Arthur TX 77640
409-983-8160 Office
Questions concerning the Technical Specifications should be directed to:
Rawetts Baaheth
Assistant City Engineer
444 4~h Street
Port Arthur, TX 77640
(409) 983-8184 Office
Page 2 of 15
MANDATORY
PRE-BID CONFERENCE
A Mandatory Pre-Bid Conference between Representatives of the City of Port
Arthur, Texas and prospective bidders will be held Thursday, June 11, 2009 at 10:00
a.m. at the Senior Citizen's Recreation Center, 1308 9th Avenue., Port Arthur, Texas
for the bid, Re-roof Area Above the Locker Rooms at the Senior Citizen's Recreation
Center.
The purpose of the Mandatory Pre-Bid Conference is to make certain that the
scope of work is fully understood, to answer any questions, to clarify the intent of the
Contract Documents, and to resolve any problems that may affect the project. No
addendum will be issued at this meeting, but subsequent thereto, the Purchasing
Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract
Documents.
Bids received from firms or individuals not listed on the roll of attendees of the
Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder.
Page 3 of 15
CITY OF PORT ARTHUR
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor
furnish the City of Port Arthur the required information specified in Bid or
Proposal Specifications listed in this Bid Package.
The intent of this INVITATION TO BID (ITB) is to provide bidders with sufficient
information to prepare 5EALED BIDS IN DUPLICATE for furnishing: RE-ROOF THE
AREA ABOVE THE LOCKER ROOMS AT THE SENIOR CITIZEN'S
RECREATION CENTER.
Bids must be in a sealed envelope addressed to the City Secretary, City of Port Arthur,
P.O. Box 1089, Port Arthur, Texas 77641. Bids shall be received no later than
3:00 P. M.. June 17.2009. Bids received after the closing time specified will be returned
to the bidder unopened and claims of mail delays will not constitute an exception. Bid
proposal MUST BE SIGNED BY BIDDER.
All bids meeting the intent of this request for bid will be considered for award.
BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING
SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS
PART OF THE BID. The absence of such a list shall indicate that the bidder has not
taken exceptions and the City shall hold the bidder responsible to perform in strict
accordance with the specifications of the invitation. The City reserves the right to accept
any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest
of the City of Port Arthur.
Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid,
guaranteeing authenticity.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in
its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best
interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept
such bids as it shall deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port
Arthur and whose bid is within 5% of the lowest bid price.
Page 4 of 15
The award shall be made to the responsible vendor(s) whose bid is determined to be
lowest offer, taking into consideration the relative importance of price, conformance to
specifications and capability and experience of the contractor.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid"
and Proposal" shall be equivalent.
Bidders are cautioned to read the information contained in this ITB cazefully and to
submit a complete response to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in
accordance with Vernon's Texas Code Annotated, Local Government Code Title 5,
Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into
any business arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A
prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective
bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance
or warranty service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public moneys under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur
Purchasing Manager. Addenda will be mailed to all who are known to have received a
copy of the ITB. Offeror's shall acknowledge receipt of all addenda.
BONA FIDE BUSINESS THAT CLAIMS THE CITY OF PORT ARTHUR AS ITS
PRINCIPAL PLACE OF BUSINESS: The official business address (office location
and office personnel) shall be a Port Arthur address, the principal storage place or facility
for the equipment shall be in Port Arthur and/or the place of domicile for the principal
business owner(s) shall be in Port Arthur or such other definition or interpretation as is
provided by state law.
Page 5 of 15
PRICES: The bidder should show in the proposal both the unit price and total amount,
where required, of each item listed. In the event of error or discrepancy in the
mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur
to the successful bidder. The purchase order number must appear on all itemized
invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.:
Parks & Recreation, P. O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the
acceptance of the goods or services by the City of Port Arthur.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales
Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the
State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,
ordinances, rules, orders, regulations and codes of the federal, state and local
governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City,
and no other officer, employee or agent of the City who exercises any functions or
responsibilities in connection with the planning and carrying out of the program, shall
have any personal financial interest, direct or indirect, in this Contract; and, the
Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of
Ordinances prohibits the City from granting any license, privilege or paying money to
any-one owing delinquent taxes, paving assessments or any money to the City until such
debts are paid or until satisfactory arrangements for payment has been made. Bidders
must complete and sign the AFFIDAVIT included as part of this ITB.
CONTRACT: The following will comprise the contract between the City and the
successful bidder:
1. Agreement
2. Advertisement for Bids
3. Addenda
4. General information
5. Specifications
6. Bid
7. Notice of Award
8. Notice to Proceed
Page 6 of I S
QUANTITIES: Quantities shown are estimated, based on projected use. It is
specifically understood and agreed that these quantities aze approximate and any
additional quantities will be paid for at the quoted price. It is further understood that the
contractor shall not have any claim against the City of Port Arthur for quantities less than
the estimated amount.
All bids will remain in effect for one year.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port
Arthur, Texas 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and
clause required bylaw to be inserted into the Contract shall be deemed to be enacted
herein and the Contract shall be read and enforced as though each were included herein.
If, through mistake or otherwise, any such provision is not inserted or is not correctly
inserted the Contract shall be amended to make such insertion on application by either
P~Y•
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good
workmanlike manner, perform all work and furnish alI supplies and materials, machinery,
equipment, facilities and means, except as herein otherwise expressly specified,
necessary or proper to perform and complete all the work required by this Contract, in
accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission
from it of a detailed description concerning any point shall be regarded as meaning that
only the best commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way
of capability, performance, construction, and other details, its use is not intended to
deprive the City of Port Arthur the option of selecting goods which maybe considered
more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained
verbally, the vendor is specifically advised that the written bid proposal will prevail in the
determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of
race, color, or national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity receiving Federal
financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to
fulfill in a timely and proper manner his obligations under this contract, or if the
Contractor shall violate any of the covenants, agreements or stipulations of this contract,
the City shall thereupon have the right to terminate this contract by giving written notice
Page 7 of 15
to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the
above, the Contractor shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose ofset-off until such time as the
exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at
any time giving at least thirty (30) days notice in writing to the Contractor. If the
Contract is terminated by the City as provided herein, the Contractor will be paid for the
service that it has performed up to the termination date. If this contract is terminated due
to fault of the Contractor, the previous paragraph hereof relative to termination shall
apply.
EXPERIENCE & CAPABILITY: Bidder shall include the following information to
describe the experience and capability factors of the company:
1. Number of years in operation.
2. Largest project currently in effect with a business.
3. Number of employees currently employed, their job titles, and their job
descriptions.
4. Equipment currently owned or leased by your company.
5. Be otherwise qualified and eligible to receive an award.
6. Other companies that you contracted with.
7. If a company wants to receive the award for more than one group, the company
must show that it has the equipment and employees to handle more than one
group.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may
require the Contractor to furnish releases or receipts for any or all persons performing
work and supplying material or service to the Contractor, or any sub-contractors for work
under this contract, if this is deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or
property that occurs as a result of his fault or negligence in connection with the work
performed until completion and final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-
contractor or permit any sub-contractor to perform any work included in this Contract
until he has received from the City of Port Arthur written approval of such agreement
INSURANCE: All insurance must be written by an insurer licensed to conduct business
in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his
own expense, purchase, maintain and keep in force insurance that will protect against
injury and/or damages which may arise out of or result from operations under this
contract, whether the operations be by himself or by any subcontractor or by anyone
Page 8 of 15
directly or indirectly employed by any of them, or by anyone for whose acts any of them
maybe liable, of the following types and limits
Commercial General Liability occurrence type insurance City of Port
Arthur, its officers, agents, and employees must be named as an additional
insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500,000 each
person /$1,000,000 per occurrence for contracts in excess of $100,000;
and,
b. Property Damage $100,000 per occurrence regardless of contract
amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $100,000.
2. Commercial Automobile Liability Insurance (Including owned, non-
owned and hired vehicles coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per
person, $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all
information required (including names of insurance agency, contractor and insurance
companies, and policy numbers, effective dates and expiration dates) and to date and sign
and do all other things necessary to complete and make into valid certificates of insurance
and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of
insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in
any respect except as herein expressly authorized. Said CERTIFICATE OF
INSURANCE Form should contain a provision that coverage afforded under the policies
will not be altered, modified or canceled unless at least fifteen {15) days prior written
notice has been given to the City of Port Arthur. Contractor shall also file with the City
of Port Arthw valid CERTIFICATE OF INSURANCE on like form from or for all
Subcontractors and showing the Subcontractor (s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of
Port Arthur not more than ten (10) days after execution of this Contract.
Page 9 of 15
PERFORMANCE AND PAYMENT BOND REQUIREMENTS: If the contract
exceeds twenty-five thousand dollars ($25,000) a payment bond is required. If the
contract exceeds one hundred thousand dollars ($100,000) a performance bond is
required. Performance and Payment Bonds shall be furnished on prescribed forms in the
amount of one hundred percent (100%) of the contract price with corporate surety duly
authorized to do business in the State of Texas. Attorneys-in-fact who sign Bonds must
file with each bond a certified and effective date copy of their Power of Attorney.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the
execution of the Contract by OWNER. Should there be any reasons why Notice to
Proceed cannot be issued within such period; the time maybe extended by mutual
agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager
available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able
to contact the contractor.
Page 10 of 15
SPECIFICATIONS
FOR RE-ROOFING THE AREA ABOVE THE LOCKER ROOMS AT
THE SENIOR CITIZEN'S RECREATION CENTER.
Contractor must furnish all labor. material. insurances and eguiument needed to
remove the existnns: roof and install a new dual alv 20 vear NDL Warranty modified
Bitumen Roof System. The area of the roof is aaproximately 5,000 square feet
1. Remove all existing roof layers down to the roof deck. Replace any deteriorated
steel decking.
2. Remove any abandoned roof curbs and equipment. All existing curbing must be
removed and replaced with new material.
3. Mechanically fasten one inch (1") perlite insulation board to roof deck.
4. Mechanically fasten twenty-eight pound (28#) fiberglass base sheet to the
insulation board.
5. Install new twenty-four (24) gauge stainless steel drip edge metal and counter
flashing and heater vents, if necessary.
6. Install new roof drains and tie into existing drain lines, (if necessary).
7. Torch apply one granulated modified bitumen cap sheet over ply sheet as finished
roof surface.
8. Torch apply one granulated modified bitumen base flashing on all curbs and walls
as a finished surface. Metal flashing must overlap base flashing by a minimum of
two inches (2").
9. Clean up and haul off the debris daily.
10. All installation shall be in accordance with manufacturer's specifications and
instructions and normal industry standards.
11. Contractor must provide manufacturer's twenty (20) year warranty, installer's two
(2) year warranty, and a windstorm certificate.
12. Flashing must be stainless steel.
Page 11 of 15
.. ~"1 ~-..,.
CITY OF PORT' ARTNUii
HID PROPOSAL '
PATE: Jw~e 17.1.004
Bid Proposal For. RL-ROOF THE AR4A A80VE 7gE LOCKER RbOM5 AT
THE SEN10R CITIZEN'S RECREA'T'ION CENTER.
The yndersigntd Ernericon~6uilders Inc. ~ ~ ~ doing
business in the City/'I'owr of ~ Arthur~Texas
submits her~vith, in conformity with the Get>etat Instrudior-s, Conditions, and
Sp~i6catioas >3or the folbwiog Bid;
OUTLINE OF BID DATA-
Re-roof the area above the locker rooms st the Senior
Citiux's Recreation Ce»tet S 3a,825.8a
~..~...:
Work xdl be complete in _ 30 ~ . ~~] calendar days
Receipt of addenda is acl<aowledged:
No. 1 Dated ~~~~~~ Received ~~
Emeriton Builders Inc.
COMPANY NAME
-~~_ _
S NATURE OF BipDER
lames Green
(PRINT' OR TYPE NAME)
Coristruttion Manager
TITLE _
'green~emertconhullderstorn
3t?~W Saturn Street Suite 100-F
~~. _
STREET ADDRESS
PO. BOX
Brea taliEorrua 92821
CITY STATE ZIP
13-336-3432
AREA OODE TEL,EPfIONE NO.
EMAIL
Pmige 12 of tS
' :~ ~
H1D OPENING DATE- Jun 1y~20b9
CITY OF PORT ARTHUR
INSTRU'GTIQNS TO HIDDi;R
Bidders ue requested too fiunish their oomplece REMIT TO ADDRESS and
TAX IDENTIPI ATIDN NUMBER p8 indicated below:
REMIT YMENT TO:
COMPANY °° ~~~ ~o'
ADDRESS 3040 Saturn Street Suite 100-F
CITYlSTATF,JLp'Brxc. Catjfornia 92821
S~1V~ PURCQAS~ Q~kDE~t~TOc,
COMPANY Emerioon Builders Inc.
AADRI~S 304t? Salum Street Suite 100-F
CITY/STATF/Zll? Brea, California 92821
TAX IDENTIFICATION NUMBER ~~~ s24
Individnat/Sole Proprietorship Corporation ~ 1?artnership ~ Other
Page is of iS
rn~ nrr •nu
~~
AFFIDAVIT
AlI pQges i~- the afferor'g bid pt~po~l contaiaing statements, lacers, eta
shall be signed by a duly atrthot~ed officer of the camnpany, whose
signature is biading on the bid proposal.
The undersigned offers azld agrees to one of the following:
_,~„ ,_ 1 hereby certify that I d not lyye outstanding debts with the
City of Port Ac~nr. l+urther, I agree oo pay suaxeding debts
as they become due during this agreement.
I hereby certify that I duo ~ outstanding debts witb the
City of Port Arthur and agree to pay said debts.pzioz to
etceeutian of this ag~reatteat. f feuth~ agnae to pay s~ticceeduag
debts as they beoorr-e due.
I hereby certify that I duo have outstanding debts with t},e
City of Port Arthur ~d agree to inter into as agreement fear
tbue payrneat of said debts. I further agree to pay succeeding
debts as they become due.
NAMIr OF OFFEROR; amen Green
TIT7.E Construction Manager
ADDRESS 13743 Frn ~4og . ... .. .
CTTY/STATE/ZIP Ybon,texas 77535
TELEPHONE T(UNIHER 713-396-3432
SIONA
STATE exaa ^~
COUNTY ~"rnbe~_(
SUB5CRIBLD AND SWORN to beffore me by the above named
,J~ on tluis the
day of tune t 7th 2 "~t-
Notary Public
RETURN'X'8IS DAVIT AS PART OP THE BIA PROPOSAL
YOUR BID WILL BE DLSQUALIFIED liF NtDT COMPLETED
Paao )4 of 15
nun ~.r t • n~ ~
EXHIBIT C
(City of Port Arthur)
{L~w Department)
(Required Form)
(7/a/es)
(10/5/89)
(3/15/90) .
(9-8-94)
(p.2 Revised 9/18/90)
CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW
DEPARTMENT REVIEW AND CITY COUNCIL AGENDA
I certify that the contract (hereinafter called "said contract") affixed- to the attached proposed City Council Resolution
No,, is an exact duplicate of an applicable standard form contract (the title of which is shown below)
previously approved by the Law department and adopted as a standard form by City Council Resolution, except for the
blanks that have been filled in with all necessary information and except for the changes described below.
The title of the applicable standard form contract is
[ j Federally Funded Construction Contract, Revised 1/5/88, 7/89, 8/8g; 4/2g/gq
[ ] Non-Federally Funded, Construction Contract, Revised 1/5/88, 7/89, 8/89; 4/28/94
[ J Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 {§10) 7/89/(§8); 10/89; 2/81 {§8)
[ J Non-Federal -Professional Services -Engineering Contract, Revised 1/5/88, 5/69{§10), 7/89(§8), 10/89; 2/91(§8)
(j CDBG -Professional Services -Engineering Contract, Revised 1/5/88, 5/89 {§10), 7/89(§8), 10/69; 2/91 (§8)
[ ] Federal -Professional Services -
Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§B)
[ J Non-Federal -Professional Services -
Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10}, 7/89 (§8); 10/89; 2/91 (§8)
[ J CDBG -Professional services -
Non-Engineering (Consultant) Contract, Revised 1/5/88, 5/89 (§10), 7/89 (§8); 10/89; 2/91 (§B)
[ ] Other Standard Form. Contract, described as follows:
The changes are as follows: (Put an "X" in the appropriate [ j)
[ J None.
[ j The following described provisions at the indicated page, section, etc. of the standard form have been deleted
from said contract: -
DELETIONS
Page Number
Where
Deleted Provision
Is
Found On Standard Form
Section or Paragraph No.
and Caption
Which
Contains Provision
Deleted From Form
Subsection or
Subparagraph No.
and Caption
Which Contains Provision
Deleted From Form
Description of
Provision Deleted
Page 1 of 2
(p.2 Revised 9/18/90)
(Certificate of Standard Form Contract, page 2)
[) The following described provisions at the indicated page, section, etc. of the standard form have been altered,
modified, replaced or otherwise changed:
ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC.
Page No.
§ or ¶ No. & Caption Sub § or Sub ¶ No.
& Caption
Where of of
Provision Found Standard Form Standard Form
°n
Standard Form which
Contains Provision which
Contains Provision
[) The following provisions have been added to Said Contract:
Page § & caption
sub § & caption, etc.
of said contract
Description which contains
°f altered, etc.
Provision provision; &
in Description of
Standard Form Alteration etc.
Page, Section and Caption
Subsection and Caption, etc, of Said Contract Which
Contains fhe Added Provision and Descri fion Thereof
I further certify that said attached proposed City Council Resolution contains the following provision:
`That said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the
Certificate of Standard Form Contract, a copy of which is attached hereto as F~chibit "B" and is hereby incorporated by
reference, and said changes are hereby approved."
I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting)
as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract.
Signed this day of 19
Department Head or
Assistant City Manger
Page 2 of 2