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Home My WebLink AboutPR 15359: RUMM CONST. CHANGE ORDERS - CDBG DISASTER RECOVERY PROGRAM FOR HOUSING RECONSTRUCTIONMemo To: Steve Fitzgibbons, City Manager From: Co/%n Russel/ Dir~+ctor of P/arming & Community D~eve%pment Date: 7/7/09 Re: P,R. No. 15359 BACKGROUND: Attached is P. R. No. 15359 authorizing the City Manager to execute Change Order No.'s 1, 2, 3, 4 and 5 increasing the scope of the services for the contract between the City of Port Arthur and Benny Summerlin, d.b.a., Rumm Construction, for housing reconstruction activities pursuant to the Community Development Block Grant Disaster Recovery Program. Account Number 106-1425-571.59-00, Project Number RITA04. SI~MMARY: Change Order No. 1 was for insulate outside wall, install sub-floor and vinyl in kitchen and replace paneling with sheetrock, texture and paint. Change Order No. 2 was for the installation of sub-floor and vinyl in dining room. Change Order No. 3 was for the replacement of window screens, a new heating unit and a replacement closet. Change Order No. 4 was for the replacement of the water shed and install a new rear exterior door to the utility room. Change Order No. 5 was for the replacement of carpet in the den. There is a remaining balance of $13,734.60 to be released to Rumm Construction upon approval of Change Order No. 1, 2, 3, 4 and 5. Funds will be wired by Council of Government, Southeast Texas Regional Planning Commission. The City will request confirmation of transfer. P. R. No. 15359 7/7/09 CR/Housing RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE C1TY MANAGER TO EXECUTE CHANGE ORDERS NO'S. 1, 2, 3, 4 AND 5, INCREASING THE SCOPE OF SERVICES FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND RUMM CONSTRUCTION FOR COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM, HOUSING RECONSTRUCTION, ACCOUNT NUMBER 106-1425-571.59-00, PROJECT RITA04 WHEREAS, PURSUANT TO Resolution No. 07-552, the City Manager entered into a contract with Benny Summerlin, d.b.a, Rumm Construction, for the rehabilitation of two (2) residences Pursuant to the Community Development Block Grant Disaster Recovery Program, upon approval of the Texas Department of Housing and Community Affairs; and, Whereas, the Council of Government, Southeast Texas Regional Planning Commission, acting as Contract Administrator, authorized approval of the Change Orders for Rumm Construction; and, Whereas, the cost of rehabilitation for the two residences was $72,930, and, Whereas, Rumm Construction, submitted Change Order No. 1 in order to insulate outside walls, install sub-floor and vinyl in kitchen and replace paneling with sheetrock, texture and paint, as denoted in Exhibit "A"; and, Whereas, Rumm Construction, submitted Change Omer No. 2 in order to install sub-floor and vinyl in dining room, as denoted in Exhibit "B"; and, Whereas, Rumm Construction, submitted Change Order No. 3 in order to replace window screens, install a new heating unit and repair and replace wall and closet in rear bedroom, as denoted in Exhibit "C"; and, Whereas, Rumm Construction, submitted Change Order No. 4 in order to repair and replace water shed, install rear exterior door and storm door and replace utility room door, as denoted in Exhibit "D"; and, Whereas, Rumm Construction, submitted Change Order No. 5 in order to remove and replace carpet and pad in den, as denoted in Exhibit "E'; and, Whereas, all Change Orders were deemed essential for the proper completion of the residences and were previously approved by the City's Community Development Division, Housing Programs; and, Whereas, the City's Community Development Division, Housing Programs; has inspected both homes and they are both in compliance with federal, state, and local requirements and further requests that upon the approval of Change Orders Numbers 1, 2, 3, 4, and 5 that the final retainage in the amount of $13,734.60 be released to Rumm Construction. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the requests for Change Order No. 1, 2, 3, 4, and 5 are herein approved as denoted in Exhibits A, B, C, D, and E. Section 3. That the Council further approves the final payment and release the retainage in the amount of $13,734.60 to Rumm Construction. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the Corporation. READ, ADOPTED AND APPROVED this day of A.D., 2009 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MAYOR COUNCILMEMBERS NOES: MAYOR ATTEST: CITY SECRETARY APPROVED FOR FORM: C A OR ~~.n ehAL~ ~~ APPROVED FOR ADMINISTRATION: CITY MAN COLLEEN RUS LL, DIRECTOR PLANNING & GRANTS MANAGEMENT APPROVED FOR AVAILABILITY OF FUNDS: ~~~~~~ DIRECTOR OF FINANCE P.R. No. 15359 IXHIBIT "A" (CHANGE ORDER NO. 1) CHANGE ORDER NUMBER ONE ORIGINAL AGREEMENT DATE: PROTECT DESCRIPTION: Rehabilitation of two structures CHANGE IN SCOPE: Install insulation, vinyl and sheetnxk-5716 Wheatley CHANGE TO CONTRACT AMOUNT: Change Order No. 1 - $3,880 ORIGINAL CONTRACT AMOUNT: $72,930 CURRENT CONTRACT PRICE Will consist of a $3,880 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1 will be $76,810 SIGNED AND AGREED TO on the day of , 2009. RUMM CONSTRUCTION BY: BENNY SUMMERLIN, PRESIDENT SIGNED AND AGREED TO on the day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER "'~ " h ~u v.~wtlviVN11 Y AFFAIRS E~UA H~pU OPPORTUNITY Change Order Request COG -~' (7.~ C,: F- ~~ t2--r r4 ~ .~L-f~'Lz.,(Z Contract # Home nwo er Nam Ce orita Marie Simmons _ Homeowner Address 5716 Wheatley Port Arthur, TX Building Contractor Name, Address, Phone Rumm Construct on P.O. Box 1584 Nederland FMC. Spec-alist Signature (TDHCA use only) ~ Tx 77627 - Approval Date I hereby authorize the following changes to the above-referenced Contract: Homeowner Signature ~ ~~ ~ ~ Building Contractor Signature Date _ "" COG Signature Date j T ~ ---~:- - Date Item Original Change 3~" `~~-''~ f~ Cost Description of Change i _ n Reason for Change 720.00 Insulate outside walls- 1440 sq. ft Cost + or - _. 1660 00 Per housing inspector , Kitchen- install',/4" sub-floor and vinyl. - --- ---- ___._... _ _ ___ -- floorin~,_includin shoe mold.- 360 s ft. 1500 00 Per housing inspectdr _ _ _ . 3 Dining room- remove paneling sheetrock -- walls and ceilin , includin aint. Per housing inspector Total Change in Cost (+ or -)for this Request Change Order Number (see below*} ~ (circle) - Initial Contract Amount for this Address 1St 2nd 3rd + Previously Approved Change Orders 43990.00 + This Change Order Amount (* from above) 0.00 3880 00 _____ Total New Contract Amount for this Address . 47870.00 - ilk Form 11.09 -Change Order CDBG Disaster Recovery Program Page 1 ofi.1 May 2007 P.R. No. 15359 EXHIBIT "B" (CHANGE ORDER NO. 2) CHANGE ORDER NUMBER TWO ORIGINAL AGREEMENT DATE: PROJECT DESCRIPTION: Rehabilitation of two structures CHANGE IN SCOPE: Install vinyl in dining room-5716 Wheatley CHANGE TO CONTRACT AMOUNT: Change Order No. 2 - $1,720 ORIGINAL CONTRACT AMOUNT: $72,930 CURRENT CONTRACT PRICE Will consist of a $1,720 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1 and No. 2 will be $78,530 SIGNED AND AGREED TO on the day of , 2009. RUMM CONSTRUCTION BY: SIGNED AND AGREED TO on the BENNY SUMMERLIN, PRESIDENT day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER EDU AL HOUSING OPPORTUNITY f _- _ i Change Order Request COG/~ `~~ ~ ~ ~D ~ ~ ~~ ~~~~ ~ ~ ~~~~ Contract # ~ ~ ~ U O cJ Homeowner Name Corita Marie Simmons Homeowner Address 5716 Wheatley Port Arthur, TX 77640 Building Contractor Name, Address, Phone Rumm Construction P.O. Box 1584 Nederland, TX 77627 PMC Specialist Signature (TDHCA use only) Approval Date I Change Order Authorization _. _ _ _ _ _ __ I hereby authorize the following changes to the above-referenced Contract: Homeowner Signature Date Building Contractor Signature ,,~~ -. Date COG Signature p ~ Date 3 a,_~ Original Change Item Cost Description of Change in Reason for Change ~ Cost + or - I 1 I ].720.00 Dining room- install'/4" sub-floor and vinyl + Per housing inspector L_._ ._ _ _ floorin~ncludi~ shoe mold. 384 sq._ft.___ 2 Total Change in Cost (+ or -)for this Request Change Order Number (see below*) 1720A0 ~ Isr 2nd 3ra Initial Contract Amount for this Address 43990.00 + Previously Approved Change Orders 38$0.00 + This Change Order Amount (* from above) 1720.00 Total New Contract Amount for this Address Qe~4~ nn ~~ Form 11.09 -Change Order Page 1 of 1 :;DBG disaster Recovery Program May 2007 P.R. No. 15359 EXHIBIT„C„ (CHANGE ORDER NO. 3) CHANGE ORDER NUMBER THREE ORIGINAL AGREEMENT DATE: PROJECT DESCRIPTION: Rehabilitation of two structures CHANGE IN SCOPE: Install window screens, heating unit and build closet-1033 W. 5"' St. CHANGE TO CONTRACT AMOUNT: Change Order No. 3 - $3,968 ORIGINAL CONTRACT AMOUNT: $72,930 CURRENT CONTRACT PRICE Will consist of a $3968 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, 2 and No. 3 will be $82,498 SIGNED AND AGREED TO on the day of , 2009. RUMM CONSTRUCTION BY: SIGNED AND AGREED TO on the BENNY SUMMERLIN, PRESIDENT day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS I ~ a Change Order Request COG Co tact # ~ I (..' ITy ~ F t~~ rl -T f~K-"~G~-l,~ t2- ~~~~~C p!a ~ r'U ~ ~ Homeowner Name Clyde and Norma Ned Homeowner Address 1.033 West 5 Street Port Arthur,~j __ _ __ _ TX 77640 _ ____ Building Contractor Name, Address, Phone Rumm Construction P.O. Box 1584 Nederland, TX 77627 PMC Specialist Signature (TDHCA use only) ~ Change Order Authorization Approval Date I hereby authorize the following changes tot a ab ve-referenced Contract: ~ Homeowner Signature ~ Date Building Contractor Signer re ~ ~~ ~~~ Dates, z_ o ...~~_._ _~.__.~_______ COG Signature Date _ _ _ __ Change Original Item Cost Description of Change in Reason for Change _ _ -.. ___ __ ___ __. ____. Cast (+ or - t 493.00 Replace 10 screens -i- Per housing inspector f .__z.__ .-._. ____.__ _..._.___ { 2575.00 ______._~_-----__-----_---_--.- ----.____-- Heating unit and coil __-__ ....----_-- + -_..-----_.__n._._._.._ A_.__._.-__. Per housing inspector 900.p0 Rear bedroom- repair wall and build closet + Per housing inspector 3 with 2 doors and closet acka a __ Total Change in Cost (+ or -)for this Request 39Ci8.4t1 Change Order Number (circle) f (see below*} Isr 2,~a 3~a Initial Contract Amount for this Address _ 2$940.00 ____ ___ + Previously Approved Change Orders ~ 0.00 ~~~ + This Change Order Amount (* from. above) 3968.00 Total New Contract Amount for this Address 32908.00 -~ ~` ° ~ ~ ~ ~ ~ orm 11.09 -- Change Order ~ "`~ ~~~,~ ~ ~``~ `~ ~~ ~ ~ ! ~. "r Rage ~ of 20( '~ ~ M ~6G Disaster Recovery Progrem , ~.{ ,-' ay ~ '~4- - P.R. No. 15359 IXHIBIT "D" (CHANGE ORDER NO. 4) CHANGE ORDER NUMBER FOUR ORIGINAL AGREEMENT DATE: PROJECT DESCRIPTION: Rehabilitation of two structures CHANGE IN SCOPE: Replace water heater shed, install exterior door and utility door-1033 W. 5"' St. CHANGE TO CONTRACT AMOUNT: Change Order No. 4 - $1,500 ORIGINAL CONTRACT AMOUNT: $72,930 CURRENT CONTRACT PRICE Will consist of a $1,500 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, 2, 3 and No. 4 will be $83,998 SIGNED AND AGREED TO on the day of , 2009. RUMM CONSTRUCTION BY: BENNY SUMMERLIN, PRESIDENT SIGNED AND AGREED TO on the day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Change Order Request COG Contract # ~ ~ ~ Y u ~ ~v ~-T fl1e7t~-wR- __ J_ ~'7"K ~C - -- - ~,,, v ~ U v o 3 -- Homeowner Name Clyde and Norma Ned _ Homeowner A.ddress^ 1.033 West 5 Street Part Arthur, _ _ TX 77640 Building Contractor Name, Address, Phone Rurnm Construction P.U. Box 1584 Nederland, TX 77627 __._ PMC Specialist Signature (TDHCA use only) ~ ~ Approval Date ~ _ Change Order Authorization I hereby authorize the following changes to the abovey-referenced Contract: Homeowner Signature Date Building Contractor Sign re ____ ~~ ~ Date ___,__ - ~-~ 9 ~ COG Signature f"~ n r ~ -------- Uate --_._.____ -_ ~ ~ Change Original Item Description of Change in Reason for Change Cost Cost + or - _ __ 1 250.00 Water heater shed- replace door and paint + Per pausing inspector 750.00 Back door- install metal. door casing and + Per housing inspector 2 hardware. Install storm door __ _ _ __.___ __-. -_ 500.00 Utility- replace door with metal door, casing + Per housing inspector 3 and hardware _ Total Change in Cost (+ or -)for this Request 1500.00 Change Order Number (see below*) 1st 2oa 3ra Initial Contract Amount for this Address 28940.00 _____. + Previously Approved Change Orders ____- 3968.00 -~- _.___ ~ + This Change Order Amount (* from above) ~~ I500.00 Total New Contract Amount for this Address 34408.40 =orm 11.09 -Change Order Page 1 0` 'DBG Disaster Recovery Program May Z0~ P. R. No. 15359 EXHIBIT "E" (CHANGE ORDER NO. 5) CHANGE ORDER NUMBER FIVE ORIGINAL AGREEMENT DATE: PROJECT DESCRIPTION: Rehabilitation of two structures CHANGE IN SCOPE: Remove and replace 1200 sq. ft. carpet-1033 W. 5"' St. CHANGE TO CONTRACT AMOUNT: Change Order No. 5 - $2,666.60 ORIGINAL CONTRACT AMOUNT: $72,930 CURRENT CONTRACT PRICE Will consist of a $2,666.60 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, 2, 3, 4 and No. 5 will be $86,664.60 SIGNED AND AGREED TO on the day of , 2009. RUMM CONSTRUCTION BY: SIGNED AND AGREED TO on the BENNY SUMMERLIN, PRESIDENT day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER TEXAS DEPARTMENT OF HOUSING AM7 C;OMMI,~,..~ 1 t .rrH,~K~ ~i O p~fRT)N{YY Change Order Request -----~-------- Co tract~# !~ G Gs .~J p (o ~ Homeowner Address 1033 West 5 Street Port Arthur, Homeowner Name Clyde and Norma Ned TX 77640 Building Contractor Name, Address, Phone Rumm Construction P.O. Box 1584 Nederland, TX 77627 J __,_i -~~ Approval Date PMC Specialist Signature (TDHCA use only} _~~________ Change Order Authorization - hereby authorize the following changes to the Homeowner Signature ~ Building Contractor t ~ C4G Signature Contract: 6 item Onginai Description of Change Cost E~ ~ 2666.60 Remove and replace carpet and. pad- t 200 sq. Change in C09t + or - -t- Date visac _o p, 3~ 2 j Date Reason. for Change Per housing inspector ft ___- ____ ___- 2 _~_...._.__._.____._._._ ___.____---.___..___.____.___._...__._~..._._._ 3 Change Order Number + or - for this Request 2666.60 (circle) Total Change in Cost ( ) 1n boa ~ (see below*) 2894Q.00 Initial Contract Amount for this Address __ 5468.00 ~~~~~ + Previously Approved Change Orders '~_ 2666.60 + This Change Order Amount (* from above) --.-------- _ 37Q74.60 ________ -~!~ Total New Contract Amount for this Address -- orm 11.09 -Change Order ~BG D+saster Recovery Program Paae 1 May 2