HomeMy WebLinkAboutPR 15353: BUSINESS PARK LANDSCAPING & IRRIGATION MAINTENANCEinteroffice
MEMORANDUM
To: Mayor, City Council, and City Manager
From: Mark Sokolow, City Attorney ~`1,,...,~
Date: July 10, 2009
Subject: P. R. No. 15353; Council Meeting of July 14, 2009
Attached is P. R. No. 15353 approving the award of a bid for Landscaping
& Irrigation Maintenance by the City of Port Arthur Section 4A Economic
Development Corporation at the Spur 93 EDC Business Park. The EDC Board of
Directors approved the award of this contract to Affordable Lawn Service. Lloyd
Christian submitted the bid with the expectation that he could obtain the dba at a
later date. The name of Affordable Lawn Service is reserved to Cynthia Chatman
and cannot be used by Lloyd Christian. The bid documents clearly indicate that
Lloyd Christian submitted the bid and he used his personal social security number
as the tax ID number for the bidder. I have discussed this with Guy Goodson and
he concurs that the bid should be awarded to Lloyd Christian. The EDC Board
will be meeting on Monday and I am expecting that they will clarify that the
award is being made to Lloyd Christian.
Since the Resolution is being scanned on the Internet, I am marking out
the Social Security Number as to protect the privacy of Mr. Christian.
Copy to: Guy Goodson
Floyd Batiste, CEO
z.pr15353 memo
P.R No. 15353
07/09/09 kv/mts
RESOLUTION NO.
A RESOLUTION APPROVING AWARD OF A BID FOR
LANDSCAPING & IRRIGATION MAINTENANCE BY THE
CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION AT THE SPUR 93 EDC
BUSINESS PARK
WHEREAS, on June 29, 2009 the Board of Directors of the Port Arthur Section 4A
Economic Development Corporation approved the bid for landscaping and irrigation maintenance at
the EDC Business Park to Affordable Lawn Service in the amount of $34,000 for year one, $34,000
for year two, and $34,000 for year three for a total cost of $102,000; and
WHEREAS, , a copy of the bid tabulation is attached as Exhibit "A"; and,
WHEREAS, Lloyd Christian submitted the bid under the name Affordable Lawn Service
with the expectation that he could file a dba thereafter; and
WHEREAS, the name Affordable Lawn Service is in fact reserved by Cynthia Chatman of
1420 Hazel, Beaumont, Texas, and therefore cannot be used by Lloyd Christian, and
WHEREAS, bid documents clearly indicated that Lloyd Christian submitted the bid, using
his property located at 2301 Highway 73 as the business address and listing his personal social
security number as the tax identification number for the bidder, and
WHEREAS, the City Council deems it in the bests interests of the public to recognize that
Lloyd Christian was in fact the bidder and allowing this bid to be awarded to him
WHEREAS, pursuant to Section 8.19 of the Bylaws, the Port Arthur Section 4A Economic
Development Corporation has to submit projects to the City Council for review and approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council approves the award of a bid by the City of Port Arthur
Section 4A Economic Development Corporation for Landscape and Irrigation Maintenance at the
z.pr15353
Spur 93 EDC Business Park to Lloyd Christian as denoted in substantially the same form as the
contract attached hereto as Exhibit "B", subject to this award to Lloyd Christian being approved by the
City of Port Arthur Section 4A Economic Development Corporation Board of Directors.
Section 3. That this is a three (3) year contract wherein the EDC can terminate this
contract at its convenience which includes, but is not limited to, funding not being available in any
budget cycle with thirty (30) days written notice.
READ, ADOPTED AND APPROVED on this day of , A.D. 2009, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
City Council
NOES:
DELORIS "BOBBIE" PRINCE, MAYOR
ATTEST:
TERRI HANKS, CITY SECRETARY
APPROVED AS TO FORM:
~~l ~y i~~,./'
MAR T. SOKOLOW, CITY ATTORNEY
APPROVED AS TO THE AVAILABILITY OF FUNDS:
EBORAH ECHOES, DIRECTOR OF FINANCE
z.pr15353
APPROVE
FLOYD BATISTE i
CHIEF EXECUTIVE OFFICER
CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION:
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EXHIBIT "A"
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EXHIBIT "B"
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CONTRACT FOR THE LANDSCAPING AND IRRIGATION
MAINTENANCE OF THE PORT ARTHUR EDC BUSINESS PARK
ON SPUR 93 IN THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this 11 s~ day of Au ust 2009, by and between the
City of Port Arthur Section 4A Economic Development Corporation, organized under the
Laws of the State of Texas, hereinafter called "OWNER" and Lloyd Christian hereinafter
called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms,
conditions and agreements set forth herein, OWNER and CONTRACTOR agree as
follows:
1. The term of this Contract shall be from August 1, 2009 to August 1.2012
2. The Cantractor will perform landscaping, mowing, trimming, irrigating, and
removal of litter and debris at the Port Arthur EDC Business Parkas stated in the
Contract Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense
all of the materials, supplies, tools, and equipment, labor and other services
necessary to connection therewith, excepting those supplies specifically not
required of Contractor in the Specif cations.
4. The CONTRACTOR agrees to perform all of the work described in the
specifications and contract documents and to comply with the terms therein for
the annual cost of $34,000 (year one), $34,000 (year two), and $34,000 (year
three). Payments will be prorated monthly.
5. The EDC can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle with thirty days written
notice.
6. The term "Contract Documents" means and includes the following:
a. Agreement
b. Advertisement for Bids
c. Addenda
d. General Information
e. Specification
f. Bid
g. Notice of Award
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
8. 1N WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of 2009
ATTEST CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION
BY
Signed on the day of 2009
ATTEST CONTRACTOR
BY
~~
~'Y Q~' PORT ARTDU~t
A-DV,~RTZ~NI~IVT FOR ~~DS
~DI~ BUSINESS PARK LANDSCAPE MAINTENANCE
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CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO.OAlE (i )
DATE: JUNE l9, 2009
BID PROPOSAL FOR: EDC BUSINESS PARK LANDSCAPE MAINTENANCE
The following clarifications, amendments, deletions, additions, revision and/or modi6catians are
made a part of the Contract Documents and change the origins! documents only in the manner
and to the extent hereinafter stated and steal! be incorporated in the Contract Documents.
Provisions of this addendum shall take precedencx over requirements of the original Contract
Documents and sl! BIDDERS ARE RfiQUESTED TO ACKNOWLEDGE SAID PROVISIONS
IN THE SUBMISSION OF THEIR BID.
Include mowing along dada Avenue with flee specifications.
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S awns Tubbs
Purchasing Manager
~ ~ 1
EDC HUSIN~SS PART{ LA1~TD8CA~E NlAII~TElYANCE
Fart 1 GEN&>ltAtL
tai n~SC~~raaly . ,
A: This suction ~specif~ea the roquiromeots for providing landscape maintenance
Inchudirtg; .
1. Mowing, odgiitg and trimming of turf areas. .
2. Pruning of trees and shrub trimming.
' 3. Weed cuttivadon, cleaaing of'shrub. i'1oa-etbeds, and clelating of tree
dish.
4. Application of ferh'lizeni, inacctic~des aad harbicides.
5. Qea~eral'sit~ olden up, removal of trash and by-products of n~aiutenanoo
1111ar1dscape areas and gtrCCt9.
•. i.QZ 3NTENT aF iw~NDgCAPE MAlI'NTENANCE
'The Contractor shall grovido Clwnar with a pmjeiK situ that is attractive in
appearance and shall keep plant rnaterlals and lawns at-d floworlplsut beds in a
healthy, clean and vigorous condition using "~cocptod 1-ortioulturat standards. '
1.03 CaNTRACTQRS P~~FOYtMANC~
Tivo Contractor shall rerfortn all work raluircd to fbl$11 the intent of this
8oction. The workmen shalt he neat in appearance, perform thdi~' work in a
prssional atnd safe manner, koeping.uoise to a'minimum and staging their
wont from a location on the sdte out ~pf the way of thatnainattnam of the users.
. ThG Contractor ahltil provide all aa~aptoyeee with the same uniitnrn clearly
idea~tifying the company. In general, the Contractoc'e presence on the silo shall
be as inconspicuous as possible. ~ .. •
Contractor shatl use ramiss to gn over curba'with lawnmowers atullor othr~r
. equipment as neoossary, . ~ .
• ' Thte wip•iio a three (3) year contract for laadaca~s malnter-anee. The
bWper can terrnl;tnte this ContrlkCt at Its egnvenler-ce which bkludos, but Is
not litttlted bo, Funding not betnq available in any Gadget C~-cIe with thirty'
daye wrtttea notlee. ' ~ ..
• 1
1.0~ N~GLEG"F AN>D vANDt~LIS M . ~ .
• . A. Turf, ptan~s, or irrigation gyrtems that sc+e damaged or kiltal due to Contractor's
• operations, negiigence or clternieals snail tie replaoai by the Contractor.
• H.; Structures that are damaged due to the Contractor's apcratlons shah be roplaced
by the Contractor. .
G. Dema$e to or theme aP lahdseaping installations net caused or allowed by the
Contractor shall bo correotad at Ownor~a acpense upon receipt aP Ovrner'a
'. wrItta~ authori~a#ion to pmcs;od if owner bar to biro.
_ 1.AS 8U8NItrTgGB .
A. Shop Drawings Product Data, Samples acrd Renard Daeumeats of these
. speciEcaiions, the following shall be submitted: .
1. Iviaaufacturer's data including product specifications, application
. inshuetioos sad precautions if anlr aro necessary.
x. Chcxnical ttiaaufeeturer's written application iastmctions. M$DS shuts
. ~ oa all ehcmicata and fertilizers used. ..
Part Z PROAUCTS ~ ~.
2.01 30fL PRt)UUGT& '
A. Mulch; lhganic; mulch free from deleterious matdrtals and suitable far top
dressing of trcea,'htvbe pc' plants. Mulch stu~ll, be'v~retl rotted, slusdded pins
bark mulch, black ar dark bmwa in rotor.
Gantractor will submit sample of rnulah to be used for approval prior to placia$
niutak+ at park.. .. .
2.02 CHR1t+IYC,A,LS
. A. Pre-anergcacg.VVeed Control: Eptam S-8 by Clreenlight Products Company,
• San At4tGUin, Texas 78217, or approved equal.
8. FIorbioidei Reundup by Monsanto, St. i.ctu{s,~NCasotui, or approved equal. •
G Ittsraticidcs: .
•
t . Ortho lsamx by Chtho Consu~mor Praducte Division, Cl+evroa Clutnieal
t'a~r.~pany, 4an•Franainco, Califaraitt 94119, or approvec~~ equal.
~'
2, Grow Dfazinan by Ortho C.•anaumcr Araducts Division; .or Talstat ar
apl+rovecl equal. • ~ .
3. B~rcr Killer by Oreenlight Company, San pntoaiia, `Texss 78217, br
appravexl equal.
13, pine Ant C~trol: Am¢m. o~}~rcw_ed~uaL.
S.~ Troo, Groundcoveeand Shrub Fertilizer: Agrifottt~20~10-5 fdimule~ 21=gin •
• tablets ar granalar or approval equal. Apply in ac:eorclamcx with
msnufacturdr's written in9truat{ons. ~ .
. F. Tree and Sf~rub Deep Foeding•Fortilizer: Agtiform stakes or tahleta Apply in - .
aocardanaa with maaufacturea'e apaciflcation to trees and shrubs existing prior •
. • ~ to landscape inatalhtian. •
G. TurfFertili~r: Balancod15-1S-iSlawn~fertiliur. Apply atl0paunslaper' •
• 1,000 acyuate foot.
H; Furegicidc;
1. Systctnia Fupgicida with Benomyl Ay Gretmlight Products, Ban .
kntanin, "Pe~cas 7k21'1.
2. tleneral PurISOSC F~ngictde with mangarieae and zinc by [lreenlight
Products.
I. •3uppletnaital Fcrtillzer for Acid Laving Fleets, Trees and 3bruba: Magno soil
acidi~ec with ~, xinc and sulRv by Magaolia 3oai Companies of Toaca:c, P.O.
. Box 2256Q, T3allaa, Texas 75~b5. Apply as ttiraeted oa bsg.
2.03 3TA1f~5 ANY GUYS
A. Troo 8talcea;. Shall be 7'-(N' lang~Metal "T" stakes with tree chain ar strapq.
2.02 IVIACHIN1~14tY - .
Machinery reQ,uirements listed under flue Section era eat intended to be
. restrictions of specific nnanufacturar9 ar modvis unless sa stated. spedfla •
. mention c,f manulkoturers is Intended ay a guide to illustrate the final pmduct of
. maintenance operations desired. . , .
A. Lawn Mowers: ~Lotary or reel is goad worklrg order, finely tuned, to protect.
t1u turf film exccasiva exhaust fixme+e. Dledes•e1ta11 bd sharp. .
.~
B. Turf Edgers. Rigid or fleiu'ble blade producing a fine clean alga where turf
moots walkways, pavements, curbs, headers or buildings. ~ '
. C. Fertilizer Spreaders: Cyclone. No visible overlapping of spplicationa will be
' perrn%tted. ~ ..
D. beep RAOt i=eedar: • Roes by itoss Daniels, Incorporated, Des Moines, Iowa
10265.
B. Pruninpt ?eels; Maintain in gtx~d working orideu and with sharp cutting edges.
Disinfect pruning toots after using thou to remavc disoased~]itnbs.
Ps~rt 3 ErX$CI/TTON .
3.01 TREES ~ ~ .
A. Maintain std and guying of trees of all times and shall ba Yespom~ible for
any damage to• trees caused by chafing or broa~cage of foliage or limbs coming "
in contact with stakes, ties, guys, eyebolts or braclug matoxiais. Replace brokort
plant stakes ancl~tics as needed. Where tins are too tight, replace or a~{urt them.
S. Remcrve sackers from trees izti accordance with. the. Schedule of Article 3.09.
C.. Edge, weed, fertili~s, mulch, attd aamta area eauc~re is ac:c~otdatxoa with the .
SoheduZe ofArticle 3.09. '
D. Prune and shape trees u~ accordance with the Schedule of Article 3.09. prune
out dead wocxt ae per Texas A.asoaatinn Nursery ata:~dards. .
' $. Control trees insact$ in accoTdanoe with the Schedule of Article 3,09.
~. ~ F. Control disriasc in hc,oordaaca with the Schedule oFArtiele 3.04 by spraying,
• , • either prttnituq or t~moving or both, disease dpmaged plant materiaF.
G. Drip water tress io ac:cordancn with the 9chahxly~ ofi Artido 3.09 with Ross
deep 2~ocet fecd~•usiagwater only. ~ .
• 3.OZ TREE SAY.~CJF~t ~ .
A. ~Vwoed tree saucers in ac:eardanc;o with the Sehadu[e of Article 3.139. Maiat~-in .
tree saucers at exlstirtg size of circurrferdzoc in.a neat circle. Mulch depth shall " .
ba two inclie3. Apply'mulcli in acxordance with the Schedule,of Axdcle 3.~:
3.Q3 SARUT3~5 ~ ~ .
A. 3ha11 be maintained at height i~aatruated by PAf?DC. Fertilized, maintained in a
neat. Ptofessional appearance at all tisnos.
3.0+~ TURF MAX1V'F1tHTANCE
A, Mowing: Dur~iag p8rioda ot.cnol wpatttdr, mow at 1-i/2 incltios. Duringhot~
we3athor, the3 cut shall bo nos lawe;r than 2 ln. iZOm the soil. Da not scalp the
lawn ar cut morn than une hali'the existing top growth in oi1~e mowing.'
Remove! or latch the clippings. Do not allow clippings to remain ate lelwet
., surface mare: than fear hours: Per newly ~eettietl turf arms, maw in accardatece~
with the Sohodule of Aet)cle 3.09 wlaent soil is arm enough to support .
oquipenemt witlwut makitrg ruts. AlL street eeerbs shall be edged and mowed
• ~nQthbe a 31)I't: ertbsok from all curbs throughout the! Buelness Park. Thin •
shall Ine:lade weualiee$ arena aroand ali sprlaklers, signs, $~ ~hyarants,
rosnbole covers, Ittt stadrny and motet boxes and light pales: The firont~age
area of •tho TiasiZ-esa park must be mowed, edged and malaMlneYi {'tom the
property-line! marker to marker ieecluding flee draie:age d[tcle eras parallel
'to West Port Arthur &oad (Spur 93) Garb upperoximately vas i-slf {ll~ .
mile iin distana:e with a tethack of ae;ve~ety ~ five (7~) feet from Slpur 93
curb:
Mow iH efifforemt dirextioH to $void rutting of'ltropetrty.
B. Wate3riug: The tatanlishod tur{'should.not be keaptwetbut should dry out •
somewhat bc~tweon warerings. A weekly watcrin~ is good under regular
ix~nditionr~ but during tno months of May through th~c and of Scptesnher, water
fr~ur times ~ wepic, Ta very hot weathers; apply feet watering wi#t f tie spray.
Ira sh,adexi areas 4aaescd iay trees or shrubs, avatar more frequently.. If lawn wilts
(shown grey-brown) water mars Ji'~quontly. Contact EAC about watotinp~ .
changes with sprinlder system if Hooded,
C. Featilizzng: Fertilize in accordancewith the Sehoclule ofAiticle 3.09, at
t~anufact~nrr's iecommonded rater. ~ ~ ~ '
D. 'I~trt: Annual Wintbrrye.gress to ba applial eacly Eall on the latulacaping
easement criers West Fort Arthur•ltd. flrontago, itaeludittg the turf on'esplanadss.
E. Weed Cant~al: Use axtromo care fn the uea of chomiaals fbr weed control.
Apply eheatcirala after the turf is well established and in a vigorous cas~dition.
BroadlCefwe~:ds suer as tnalva. dandewlion and plantain uan be controlled with
appliaationo of selective and recoenmendeui herbiaidas.. Always follow label
ditectians .~:ily and esere'.ully~; wash gprayer carefi~lly afto'r t~siag herbioid~es: ,All
vege#atipn grawiHg thmugle pavements, oxpe~nsdon faints, and pavomextt joints
using ehercic~1 ~~r machine me~thoda. Should be sprtxyed with herbicide. .
F. jp;: t.:~n~rnl ine-~ts wtth applie~ationa of iasecticidoa at the manufacturer's
. reenmmcnc~oci Yale. Spat treat turf, flowerbeda for ants..
G. laisesses: Whxro tbey lust aPP~~ sI~Y for disea,~s with a commercial
. 'chemical, ixs accx)rdar~cc with the rnanufac:turar's recommendations. Shrubs . .
will be trimmed. ~ •. .
~:OS . CONTROIG ®F VVE.LrUS
' A.. Wdeds include, but are not iisnited to, 7ohrtson.C3rass,Nul (irasa, and Poisoa
• Jvy.
Y3. Spray aaty i"olia~ pf gcsas to lye ea~ioated, as s~hia spray ,will kill any plant t1~at
• it enntacis. Areas a) bt sprayed shall he approved by Qwaer. Application rate
. shall he as rcwmmeax>ed by the ntarsucfaituror. .
C. Applypre-emergent woad killer in accoz~daace with manul'aeturcr'a
recomn~enaation stxi .n gbcordenoe with the Sohedule of Article 3,09.
iry. Plower/shrub beds, shall be maiatainesi earl cleaned upon. dteh ~aud every
scfseduled matntenance.
• 3.06 USA UlF' ~1P,~SICIDiSi, IN$>1:CTIC~DE$, BTERiLANTS, PO(BO1~T ANTD
. 'ANIMAL'1'RA.PS
~ A. The Contractor shay use such herbicides, inseetioides, sterilants, poison and .
. animal Wisps es recea`~ry aad udvaatageous inn its grounds iaaintetsamce .
activitie8. l~eibictde~s, igaecticitlea, atcritants, and animal traps shall beuaed
responstbiy and camptyin with Federal; State, and Local Maws anct reguiationa,
The Contractor assumes all liability either for•damagc or injury or both
' resulting fce>aY a~sldettt cx misuse of either tha9a products or aquipsnont or both
pwner rrtai:~e tia~ right to prohibit tlno use of any harbicide, insectiade,
steritasits, pa :~+~~ y o~~ asumal trctp'that ha may judge to be uadaaisgblo for any
-reason, ~esti~,~ides incdudod in this Contract shali-not squire a lieonsa•or shall
. ~ ~ not be restricted for use asset Texas or federal taw. Pesticides aha11 not carry
. - ~ say state ar faciarel restriatiosss. ~ .
B. Aan~ls,and Pe,~uYials: in FaII and Winter: Qnce peuaanial sbreibbery u
dasnsani, it is •.o be ttimrned bank and azuuutl flowers planted. Annual flowers
ahuald be apptnved in type, size gad lpc;atian by PASDC prior td planting.
Approved ttowars include: Winter: Pamxia~sor, reoornmetsdation by wntrttctor:
B. Frociucts; like: weed ail, lc_aving an undesirable r~eidue ar odor shall not be
used. . ' ~ ~ •
C. Owner 9ha11 t~:nati$ed pdor.ta application and advised of any danger
assncistai ~Nith the.use of tktbae products.
D.. After E~wner approval, apply inaneticidea in accordanuo wtth the Schcdula of
Article 3.Oy. The insect eontml program shall include slugs and snails and
advaneC preventive spraying for twlg borers. Tha Contractor shall b8 '
reapon~ible trr tho choosing of chemicalx and Insecticides he ugas and shall be
• acx~aauntablc for any mia~c of same.
E. Aitmr Owner approval, apply tl;-s proper fungicide, herbicide sad peaticldes. £or -
` t1~o conu~al of•pesGa, weeds-and plant diseases or treat cuts on exposod amfsaes
of trace fur disease aad pest control on turf and treas. .
3.07 C~1VE~:i. t:LEARN Ulf
A. Contractor sinnlt diapose.aff the~pr+operty of.waate rizatoci~ls or rotLas from bis
operational es~ccCpr where agreennent la ret-chod with Chvuor. ' '
H. Plant gni~wth~ahail be prevented in araslca in walks and paved aroas, expansion
joints, and.v~.joints. ~ .
C. L~avea, .pine needles, ~papets, gxass clippings or ether debris shall bo removed
in aa~oxdance with thg Schedule of Artielo 3.t19 ~aa noted under Litter Plclcup.
D.' Litter pickup Khall iacludo all debris and •litter occurring witltin the limits of
right-nf-way. I.itter••rickug and tre~~h can cement roornoval shad be in
. accordance w it~i SGhpxlula of Articlo 3.t}9, under Litter Pickup.
~. •Muleh'beds shall be eleanexi of al! dobria and litter, Mulch which has been
acaittsred out~3ldQ of mulch bed or has bean washed eutside of mulch bed by rain
shall be ~omo•ved as that the areas around rriuleli bads ire alavaya clean sad
neat.
F. Clcanu{~ shall include removal of all trash tlcura oa alts centainers. Contractor
ahall~supply trr.~h ccm liners.
3.08 SCHED~?L~;
A. The Ca~~ic;to* shall provide (~w~ner with a written schedule on the first day of
eaci~ month aetailing all arork to be performed for that month. - -
B. All work under this Section shall bo perforiaed in accordance with the attached
Schedule eEArticle 3.0~, - .
• Contrt~to+.• ai't~:.i twx altec• the wator acfiedule and/or frequency of the irrigatign
3.09 ~4UARAPITI' AND R1E~IPLAGEMENT
.' ' a ~.
A. ~ 4uaranty: A11 ptanls provided by amtractor shalt be guaranteed for s period of
nne•year iir~ra +,he data of airitbon aoccptance ane! shall be alive and to .
satiafacb~ry ~awtli at the end of the g+Ya~canty period. Plants damaged. yr kltlod -
as ~ result of ha$1; wind, tightniog, fire, free¢a thctt~ vandalism, coostt~d°n
c~paradon or oe.~+aney of building aro not wavered by the guaranty. Where
Gontraator secs gny such damage, rie shall list ilea and location and report to
Owner.
• Contra tar shalt Hots location of valve saver boxes as. to sot damage with
-- - ~ . eguiipment. Contractor shell he~ liable far ar~y damage to valvr~a or irrigebvn
8}-Stem. '
. ~ B. Repiaeemcnt; ~t sny. tune dutiag the guarsttty getiod. any deed plant shall be ~ .
rapiaceel. wxthiu 3 w~reks of (]wner'e roqucat. • At the aai of the guarantee period
• any plant that ix dead; or ~Q~lo or mare of tl~e main branch atcucturo Qeecl; or not
' in s~atisfactacy growth as detei~pined by Qwner shall be removed from tl-e sits
asud ahail be replaced •a.~ soon u narmal oonditioas for planting permit: Pleats
whlclA die at na fault to.the Contractor shall bo replaced at a price and elze
' agreed un wy C)weer Contractor prior to ti-a replaeemcnt,
i
~ ti
SPECIFICATIONS FOR
SPRINKLER SYSTEM
General checkup every 2 months to include:
*AdJusting nozzles, rotors & bubblers for proper coverage ~ ,
*Check for leaks In system
*Check for valves that maybe sticking
*Check filters in pop up sprayers
*Check control panels for proper times of watering, frayed wires, wasp nest, ants, overall
conditions & overall condition
*Check to ensure that all heads & valve covers are at proper height to ensure that no
damage will occur by mowing equipment
Every 4 months to include:
*F1ush entire system manually at each valve
*Check each valve to ensure that it is working properly
*Inspect backflow device for leaks
*No subcontractors
*Generate a written report for each inspection performed & submit to EDC office
*All sprinkler heads & components of the sprinkler system will be replaced with original
parts.
*Any damages to system by contractor viii be reported to EDC office
*Any Damages by contractor to the sprinkler system will be replaced at contractors
expense
*Must be licensed irrigator
. CITY OF PORT ARTHUR, TEXAS
B1D PROPOSAL
June 24.2009
Bid Proposal for El>C BUSIAIESS PARk L•aN>~~'A_pE MAINTENANCE
The~~~ Affordable Lawn Service .~,~
princigalplaceofbusiness~"~301 Hwy.73 Port Arthur, TXsubmitsherewith,
inconformity with the Genael Inatrtictiom. Conditions, and Speafscations far the
I
following Bid:
OUTLINE OF BID:
DESCRIPTION CAST
. EDC BUSINESiS PARK
2. YBAR 1 S 34, 000
I
2. YEAR 2 S 34 , 0 00
': 3. YEAR 3 5 3 4, 0 0 0
Receipt of addenda i$ acknowledSed:
No. 1 Dated Received
Affordable Lawn Service 2301 Highway 73
COMPANY AME STREET ADDRESS
SIGNATURE OF BIDDER P.O. HOX
j
Lloyd Christian Port_Arthur, Texas, 77640.
(PRINT OR TYPE NAME} ~ C1TY STATE ZIP
Owner (409)736-0505 or (409)781-4960
TTfLE AREA CODE TELEPHONE NO.
Page 19 of 22
BID OPENIIVG DATE: June 24.2009
CITY OF PORT ARTHUR
WS~'~U~Q~~ TO BIDDER
&dders are requestal to Dish their complete REMiZ'. TQ ADDRESS and
TAX IDENTIFICATION Nln_-_~E-R as indicated below:
REMIT PAYMENT TO-
..
COMPANY Affordable Lawn Service
ADDRESS 2301 Highway 73
CITX/STAT~/ZIP port Arthur, Texas, 77640.
S~NU PURCHASE ORDER TO:
COMPANY Affordable Lawn Service
ADDRESS 2301 Highway 73
Port Arthur, Texas, 77640.
CITY/STATE/ZIP
TAX IDENTIFICATION NUMBER
E-MAIL gDDRSS3 lloyd,christ.ian@twcable.com
Page 20 of 22
~ NI ~T y~ Pc~f ~ ~- b ~
~ r; v~~ a ~ ,~3 ~ doC~e ~'
_ _ - ___._
1
All pages in the offeror's bid proposal containing statements, letters, etc•
sha~i be signed by a duly authorized officxr of the company, whose
signature is binding on the bid proposal.
The undarsigned offers and agrees to one of the following:
X I hereby certify than I do not have outstanding debts with the
City of Port Arthur. Further, l agree W pay succeeding debts
_ as they become due during this agreement.
I hereby certify that ~, ° hayg outstanding aebts with the
City of Port Arthur end agree to pay said debts prior to
execution of this agreement. I further agree to pay sucoooding debts
as they become rise.
I hereby certify that I do here outstanding debts with the
City of Port Arthw and agree fin enter into en agreement fez'
the payment of said debts. I further agree to pay succeeding
debts as they become due.
NAME OF OFFEROR
~ TITLE
Lloyd Christian
Affordable Lawn Service
ADDS 2301 Highway 73
Port Arthur, Texas, 77640.
CTfY/STATE/ZIP
{409)736-0~5 {409)781-4960
TELEPHONE NUMB~R~ ~ ,~//
SIGNATURE
STATE:
COUNTY:
SU ~CR1B~ SWORN to beforo me by the above named
~~~, l~jc.,.,l On thls the ~„
day of 20~ ~'-'
RET~RN THIS AFFIDAVIT AS PART OF TAE BID PRO z ~_s~ ~ ~"~""'0~'a'Y
YOUR BID WILL BE DISQUALIFIED IF NOT COMPLE ~NN~ ~ ~ ~S
~s ~r~~
Page 2l of 22
s
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing bsislnea with local governmental eatlty
This questionnaire redacts ahangee mode to tha law by H.B. 149 L. 8 Lag.. Regular Session.
This gttestionnaiae is being Bind in atxordaace with Chaplet 176, Local t3ovmonent Code by a person who has a business
rtlationship as defined by Section 176.001(1-a) with a local gavarmnerNal entity and the person meets raquirarnente under Suction
176.006 (a).
By law this q»astiortrtairo must ba filed wish the records ediainistrator of rho local governmWttd endty sat later dMa the 7'~ busiiross
day after the data the person becomes aware of facts that require the statement W be filed. See Section 176006, Lacal (iovarismatt
Code.
A person commrits an ol£eate if the peraem knowingly violates Section 176.006, Local Govatnasant Code. M offtsnse under QiK
section is a Class C misdemeanor.
1. Mnme of person who has a lwdnem relatlaaship with hical gOVavmaatal aatity. 1V ~ A
2. ~ Chock m~ box K yodare 81i»g an update m a previwtsly ifted gaestioitaalre.
(73a hnv requiiee that'you tits sn updated ~apletad gaeetionnsire with the epprapriate 81iog authority not later than
7°i basiaess day aftarthe date the originally flied questionnaire becomes incomplete or inaccurate.)
3. Name of local a government oiliosr with whoa Ater bas aaspbyaseot or bnsiness rolatioesblp.
Name of OtScer
This section {item 3 including subparts A, B, C. dZ D) must be oomplotad for each officer with whom the filar has an amployerent
or other business rolat+ioaship as defined by Section 176.OOI {1-s), Loeat (iovatnment Code. Attach additional pages bo this Fornt
CIQ ae necessary. .
A. is the local govenmient oiliest named in dtio section rcceiviag or likely tD nxeive taxable incousae, other than invatasent
income, Brom the Star of the questionnaire?
Yes ~ No
B. b the flkr of the queationmiro i+eaeiving or likely to receive taxable iaoonie, older than investment income, frosu tiro 51st of
the gtrostionaaire7
Yes ~ No
C. Is the filer of this questionrreire employed by a corporation or odror
Yea ~ No
D. Describe each a art or business relatl with the local t officer rutmed in thin section.
4. ~
Si of do' bustnae with the overrtateMsl calif Date
Page 22 of 22
CERTfFICATE OF INSURANCE ISSUE DATE 5121/2008
THIi CERTEfICATE Ii ItNNJED Ai A MATTER OP iNFO11~AT10N ONLY AND
PRODUCER CONFERi NO RpHTB UPON THE CEItTIP[CATE HOI.DlIt. THM CERTIFICATE
EXTEND, OR ALTER TIE COVERAOIi AFFORDED I=Y THB
DOls NOT AMENCI
Jullen Salter Company ,
POLIpES !FLOW.
3230 Centre! Malt Dr
Port Arthur, TX 77642
COAAPANIE$ AFFOROINQ COVERAGE
COMPANY A Lloyd'a of Condon
LETTER
INSURED ~ B NIA
L
.
E
E
tT
t
JODY 8 LLOYD CHRt3TU1N DBA AFFORDABLE COMPANY
LAWN SERVICE LETTER C NIA
2301 Hiytwvay 73 COMPANY D
Port Arthur, TX 77640 l~1TER NIA
CON~ANY E NIA
LETTER
COVERAGES
THIi M TO CERTIFY THAT THI: POLICIES OF MIiURAIOCE LIiTED YELOtIIf HAVE t'JEEN ItiIIED TO THE IN81JRM0 NAMW ABOVi POR THE
POLICY FQtlOD tNOtCATlD, NDTYYITHSTANDINOANY RlOlIItiFJaE#R,TERM OR OONDIiION Ole ANY CONTRACT OR OTHER DOCUMENT YIIITH
RESPECT TO WHKNi TIEi CaRTIP[CATE MAY iE IiiUED OR MAY PlRTAN1, TH! INfURANCE APPQRDEb BY THE pOLtOIES DEiCRitlED
HEREIN M aUI1JECT TO ALL THE TERMi, EXCWiIONi AND oONDIT10Ni OP iUCH POLlC1Ei, LINNTS iHOt#1N MAY NAV! SEEN REDUCED •1(
PAID CLAIMS.
CO TYPE OF POLICY POLICY POLICY LIMA
LTIt INSURANCE NUMBER EFFECTIVE DATE EXPIRATION DAT
A OENERALLIASIUTY ARTE020701 ~/t712008 9MJ1ZM0 aENERALAQtiRioATE 1d100.t100
' PROOUC7&COMIOP 0. $00,000
PF.RSONALBADY. INJURY 000000
EACH OCCURRENCE ti00A00
OAIIAOE PREM RENTED TO YOU 100.000
ME4 E>~ENSE (Any one person) O,OOD
g PFJ460NAL LIADILRY COMBINDED SINtiL@ LIMIT
MEDICAL PAYMENTfi TO OTHERS
C EXCESfi LIA9ILITY EACH OCCURRENCE
AGGREGtATE
D
E PROPERTY ~~~'
CONTENTS
LOSE OR lME
DESCRIPTION OF OPERATIONS !VEHICLES / SPECIALTY ITEMS
Landscape t3sl+den41p, Nhhrer of Sutuopetlor-
CERTIFICATE HOLDER SfmuW sny orilrs tabov~ dpGibad poidss be eenoelied bePon Ere snrpktaNon dUN,
the ~P~y shell ~" m mnli 8o dtayerwNMm nwlee m Uu aenMorloe hddsr
CITY OF PORT ARTHUR rwned m a,.leh, euI fiiws m met eudr educe shd Impo.e no ah~tlon or r
PO Sox 1086 d n^Y Idnd use ~ O0R1w^y~ ~ ~. a apraer~letlves.
Port Arthur TX 17841 k,ITHORIZEO SIGNATURE
taa94