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Home My WebLink AboutPR 15362: JAMES W. TURNER CONST., LTD. CHANGE ORDERS - CDBG DISASTER RECOVERY PROGRAM HOUSING RECONSTRUCTIONMemo To: Steve Fitzgibbons, City Manager from: Co/%n Russe/I Dirre~ctor of Planning & Community Deve%pment Date: 7/7/09 Re: P. R. No. 15362 BACKGROUND: Attached is P. R. No. 15362 authorizing the City Manager to execute Change Orders No.1, 2, 3, 4, and 5 increasing the scope of the services for the contract between the City of Port Arthur and James W. Turner Construction, Ltd. for housing reconstruction activities pursuant to the Community Development Block Grant Disaster Recovery Program. Account Number 106-1425-571.59-00, Project Number RITA04. SUMMARY: Change Orders No. 1, No. 2, No. 3, No. 4 have been paid in full to James W. Turner Construction, Ltd. There is a remaining balance of $2,000.00 be released to James W. Turner Construction, Ltd., upon approval of Change Orders No. 5. Funds will be wired by Council of Government, Southeast Texas Regional Planning Commission. The City will request confirmation of transfer. P. R. No. 15362 7/7/09 CR/Housing RESOLUTION NUMBER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NOS. 1, 2, 3, 4, and 5 INCREASING THE SCOPE OF SERVICES FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND JAMES W. TURNER CONSTRUCTION, LTD. FOR COMMUNITY DEVELOPMENTBLOCK GRANT DISASTER RECOVERY PROGRAM, HOUSING RECONSTRUCTION, ACCOUNT NUMBER 106-1425-571.59-00, PROJECT RITA04 WHEREAS, PURSUANT TO Resolution No. OS-190, the City Manager entered into a contract with James W. Turner Construction, Ltd., for the reconstruction of fourteen (14) houses Pursuant to the Community Development Block Grant Disaster Recovery Program, upon approval of the Texas Department of Housing and Community Affairs; and, Whereas, the Council of Government, Southeast Texas Regional Planning Commission, acting as Contract Administrator, authorized approval of the Change Orders for James W. Turner Construction, Ltd.; and, Whereas, the cost of reconstruction for the fourteen houses was $1,019,005 and, Whereas, James W. Turner Construction, Ltd., submitted Change Order No. 1 in order to remove a tree, board up the home, remove existing driveway, as denoted in Exhibit "A"; and, Whereas, James W. Turner Constnaction, Ltd., submitted Change Order No. 2 in order install new utility taps and board up the home, as denoted in Exhibit "B"; and, Whereas, James W. Turner Construction, Ltd., submitted Change Order No. 3 in order to remove a tree and secure the property, as denoted in Exhibit "C"; and, Whereas, James W. Turner Construction, Ltd., submitted Change Order No. 4 in order to remove a tree and secure the property, as denoted in Exhibit "D°; and, Whereas, James W. Turner Construction, Ltd., submitted Change Order No. 5 in order to extend the driveway, as denoted in Exhibit "E'; and, Whereas, the Change Orders were deemed essential for the proper completion of the residences and were previously approved by the City's Community Development Division, Housing Programs; and, Whereas, the City`s Community Development Division, Housing Programs has inspected the homes and they are in compliance with federal, state, and local requirements; the Council of Government, Southeast Texas Regional Planning Commission has paid James W. Tumer Construction, Ltd. in full for Change Order No. 1, No. 2, No. 3, and No. 4, and further requests that upon the approval of Change Orders Numbers 1, 2, 3, 4 and 5 that the final retainage in the amount of $2,000.00 be released to James W. Tumer Construction, Ltd. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the request for Change Order No. 1, No. 2, No. 3, No. 4, and No. 5 are herein approved as denoted in Exhibit A, B, C, D, and E. Section 3. That the Council further approves the final payment and release the retainage in the amount of $2,000.00 to dames W. Tumer Construction, Ltd. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the Corporation. READ, ADOPTED AND APPROVED this day of A.D., 2009 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: MAYOR COUNCILMEMBERS NOES: MAYOR ATTEST: CITY SECRETARY APPROVED FOR ORM: !/~ CITY ATTORNEY ~~-(,~~ APPROVED FOR ADMINISTRATION: CITY ~~ ~ ~ , ROVED FOR AVAILABILITY OF FU DS: DIRECTOR OF FINANCE COLLEEN RUSSELL, DIRECTOR PLANNING & GRANTS MANAGEMENT P. R. No. 15362 EXHIBIT "A" (CHANGE ORDERS NO. 1) CHANGE ORDER NUMBER ONE ORIGINAL AGREEMENT DATE: 10-3-08 PROJECT DESCRIPTION: Reconstruction of fourteen (14) houses CHANGE IN SCOPE: Tree Removal, Board Up Home, Take up Existing Driveway-515 W. 14~' CHANGE TO CONTRACT AMOUNT: Change Order No. 1 - $3550.00 ORIGINAL CONTRACT AMOUNT: $1,019,005.00 CURRENT CONTRACT PRICE Will consists of a $3550.00 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1 will be $1,022,555.00 SIGNED AND AGREED TO on the day of , 2009. ]AMES W. TURNER CONSTRUCTION, LTD. BY: SIGNED AND AGREED TO on the JAMES W. TURNER PRESIDENT day of .2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER Building Contractor's Request for Payment COG CITY OF PORT ARTHUR _ Homeowner Name ANDRE DOWNING Homeowner Address 51514TH W ST Building Contractor Name James W. Turner Construction, Ltd. Contract # 4`~ Activity ltl d Oat Building Contractor Address _14215 Mary Jane Lane, Tomball, Texas 77377 L Building Contractor's Certification and Request for Inspection I hereby certify: ^ The information presented on this form is true and complete to the best of my knowledge; ^ Construction and/or repair work performed to date on the above-referenced address has been satisfactorily completed in accordance with the terms and requiremenrts of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita; ^ All expenses for which payment is being requested herein were incurred on the above-referenced address; ^ All expenses incurred to date have been paid in full to contractors and vendors. I hereb r t i pection a d authorization of payment for work completed to date in the amount of $ ~2~ ~l ~~l ~0 . -~v~ Signs o Building Contractor Date II, omeowner / Homebuyer Certification I agree that the work performed to date by the above-referenced Building Contractor has been satisfactorily completed in accordance vuith the terms of the rehabilitation !reconstruction contract dated ~j --~ jd .~ g '} he o ye and author' -payment to Building Contractor 'n the amou of $'.~.,,~i~ Si o Homeowner ate III. Inspector's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. I eby approv authorize payment to Building Contractor in the amount of $ ~•2.~~2 $ Si afore of I for Dates-? IV. Contract Administrator's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. I hereby prove and au ent to Building Contractor i the ount of/'~$ ~"~c ~g ~ ~,~'~ ~•g,. ~1~7}~-n~"""'+i.~u'"'C,-`"`rte (• .~r~' ~i 1Y ~.J Si afore of Contract Administrator's Representative T)atP Form 11.04 -Contractor Request for Payment Page 1 of 1 CDBG Disaster Recovery Program May 2007 ~~~ P. R. No. 15362 EXHIBIT"B" (CHANGE ORDER NO. 2) CHANGE ORDER NUMBER TWO ORIGINAL AGREEMENT DATE: 10/3/08 PROJECT DESCRIPTION: Reconstruction of fourteen (14) houses CHANGE IN SCOPE: New Utility Taps and Board up Home - 2222 6~' St. CHANGE TO CONTRACT AMOUNT: Change Order No. 2 - $2,350.00 ORIGINAL CONTRACT AMOUNT: $1,019,005.00 CURRENT CONTRACT PRICE Will consists of a $2,350.00 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1 and No. 2 will be $1,024,905.00 SIGNED AND AGREED TO on the day of , 2009. JAMES W. TURNER CONSTRUCTION, LTD. BY: JAMES W. TURNER PRESIDENT SIGNED AND AGREED TO on the day of , 2009. CITY OF PORT ARTHUR STEPHEN FITZGIBBONS, CITY MANAGER BY: 'TEXAS D RTMENT OF HOUSING AND COMMUN AFFAIRS ~~ Building Contractor's Request for Payment COG 'Contract # CITY OF PORT ARTHUR Homeowner Name 'Activity JOSEPH SINGLETON Homeowner Address j ~~~`~~ ~`~ `~ ''~` 2222 6TH STREET PORT ARTHUR 77640 Building Contractor Name ;Building Contractor Address James W. Turner Construction Ltd. 14215 Ma Jane Lane Tomball Texas 77377 I. Building Contractor's Certification and Request for Inspection I hereby certify: ^ The information presented on this form is true and complete to the best of my knowledge; ^ Construction and/or repair work performed to date on the above-referenced address has been satisfactorily completed in accordance with the terms and requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita; ^ All expenses for which payment is being requested herein were incurred on the above-referenced address; ^ All expenses incurred to date have been paid in full to contractors and vendors. I hereby u st i spection and authorization of payment for work completed to date in the amount of $~ t~`5• fr"1 ~ ~ fG ;~j Signatur ut di g Contractor Date II. Ho eowner / Homebuyer Certification I agree that the work performed to date by the above-referenced Building Contractor has been satisfactorily completed in accordance with the terms of the rehabilitation /reconstruction contract dated I e~ b ~ pp~rove aid, authgr' a payment to Building Contractor in the mo~nt of $ 014 t~4 5 'dam Si afore of omeowner Date III. Inspector's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. I hereb a ~ y pprove and authorize payment to Building Contractor in the amount of $ ~ i S p i~/~~1~ Si afore of Ins ector ~ Date IV. Contract Administrator's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. 0 I hereby prove and ament to Building Contractor in the amount of $ ~~t .Cl ~5 6 Si afore of Contract Administrator's Representative n~.o is Form 11.04 -Contractor Request for Payment Page 1 of 1 CDBG Disaster Recovery Program May 2007 P. R. No. 15362 EXHIBIT"C" (CHANGE ORDER NO. 3) CHANGE ORDER NUMBER THREE ORIGINAL AGREEMENT DATE: 1OJ24/08 PROJECT DESCRIPTION: Reconstruction of fourteen (14) houses CHANGE IN SCOPE: Tree Removal and Secure Property-1900 Thomas CHANGE TO CONTRACT AMOUNT: Change Order No. 3 - $2,850.00 ORIGINAL CONTRACT AMOUNT: $1,019,005.00 CURRENT CONTRACT PRICE Will consists of a $2,850.00 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, No. 2 and No. 3 will be $1,027,755.00 SIGNED AND AGREED TO on the day of .2009. JAMES W. TURNER CONSTRUCTION, LTD. BY: SIGNED AND AGREED TO on the JAMES W. TURNER PRESIDENT day of , 2009. CITY OF PORT ARTHUR BY: STEPHEN FTTZGIBBONS, CITY MANAGER TcxAS D: .RTMENT' bI~ HOUSING A1VD CQMMt1N AFi+'AIRS `Building Cantrztctar's Request far Paynnent COG CITY OF PORT ART)EiUR Contract # Lv _ Homeowner Name ~~ ' ~ Activity JOH[vNY riIITC)FIELL I /ono .~5 Iomeowner Address 190 THOMAS BLVD PORT ARTHUR TEXAS 77642 Building Contractor Name Building Cautractor Address: James W. Turner Construction Ltd. 14215 Mary Jane Lane Tomball Texas 77377 L .Building Contractor's Certificatloti and Request for Inspection. I hereby certify; d The information presented on this form is true ttnd complete to the best of my knowledge; ^ Construction and/or repair work perfotmed to date on the above-referenced address has been satisfactorily completed in accordance with the terms and requirements of the Community Developtxrent Block... Grant Disaster Recovery Program. for Hutricane Rita, ^ All expenses for tvlsich payment is being regaested herein wets incurred on the above-referenced address;:. ^ All expenses incurred to date have been paid in full to contractors and vendors. I hcreb r ue nspection and snthorization of payment far work eflrnpleted to date in the amount of $,~3 ,S'9o ~oQ ' f b ~s Signs f Buil ing Contractor Date , II. eowner ! Homebuyer Certificatit-n I agree that the work performed to date by`the above-referenced $ulding Contractor has been satisfactorily completed in accordance with-the terms of the rehabilitation !reconstruction contract dated. I hereb pr a and nutborize.pa at o B ilding contractor in the amount of S a,3 ~$ad •~' ~3` =d ~_ S' o Ho er Date ...Inspector's Certification I hereby certify die. work for which Building Contractor is requesting payment has been performed and satisfactorily completed iii accordance with requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including alI applicable constntction standards and specifications. 1 hereby approve and authorize paymenf to Building Cottitraetor in the amount 4f $ a3.8~t4 ~ t7O ° /~ ~ Si afore of lns ector ~9~-~ IV. Contract Administrator's Certitication I hereby certify the work for which Building Contractor is requesting payment has been. performed and satisfactorily completed in accordance with requirements of Community. Development Block Grant Disaster Recovery Program for Hurricane Rita, including atl applicable construction standards and specifications. I hereby appr ve and authorize payiuent to Building Contractor in the amount of $~3,>~loao '~~i Si afore o or's Date' Form 11.04 - Gar-tractor Request#or Payment CDSG Disaster Recovery Program Page 1 of 1 May 20117 P. R. No. 15362 EXHIBIT"D" (CHANGE ORDER NO. 4) CHANGE ORDER NUMBER FOUR ORIGINAL AGREEMENT DATE: 9/22/08 PROJECT DESCRIPTION: Reconstruction of fourteen (14) houses CHANGE IN SCOPE: Board Up Home and Tree Removal-1325' ~ 9~' St. CHANGE TO CONTRACT AMOUNT: Change Order No. 4 - $2,000.00 ORIGINAL CONTRACT AMOUNT: $1,019,005.00 CURRENT CONTRACT PRICE Will consists of a $2,000.00 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, No. 2, No. 3 and No. 4 will be $1,029,755.00 SIGNED AND AGREED TO on the day of , 2009. JAMES W. TURNER CONSTRUCTION, LTD. BY: JAMES W. TURNER PRESIDENT SIGNED AND AGREED TO on the day of .2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER uc~ - ~~~s ~v Building Contractor's Request for Payment COG 'Contract # CITY OF PORT ARTHUR ~_ 0 00 Homeowner Name :Activity LENA TRAINER ~ !o pp O ~-3 Homeowner Address 1325 9TH STREET PORT ARTHUR TEXAS 77640 Building Contractor Name ; Building Contractor Address James W. Turner Construction Ltd. 14215 Ma Jane Lane Tomball Texas 77377 I. Building Contractor's Certification and Request for Inspection I hereby certify: ^ The information presented on this form is true and complete to the best of my knowledge; ^ Construction and/or repair work performed to date on the above-referenced address has been satisfactorily completed in accordance with the terms and requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita ^ All expenses for which payment is being requested herein were incurred on the above-referenced address; ^ All expenses incurred to date have been paid in full to contractors and vendors. I hereby request ' ection d authorization of payment for work completed to date in the amount of $ ~ 3 ~ ~~~ - "l"~" Q~ Signatu a of Building Con or Date II. Homeowner / Homebuyer Certification I agree that the work performed to date by the above-referenced Building Contractor has been satisfactorily completed in accordance with the terms of the rehabilitation /reconstruction contract dated I her approve and author' e/p`ayment to Building Contractor in a amount of $ ,~,3 , `~~ -~~ Si afore of Homeowner ate III. Inspector's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of the Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. I hereby approve and authorize payment to Building Contractor in the amount of $ o~~, ~ ~~ • U~ Si afore of Ins for Date N. Contract Administrator's Certification I hereby certify the work for which Building Contractor is requesting payment has been performed and satisfactorily completed in accordance with requirements of Community Development Block Grant Disaster Recovery Program for Hurricane Rita, including all applicable construction standards and specifications. I hereby ap rove and authorize payment to Building Contractor in the amount of $ ~.~,~`i`~''v Si atu min trator' resentative Date ~-~ Form 11.04 -Contractor Request for Payment Page 1 of 1 CDBG Disaster Recovery Program May 2007 P. R. No. 15362 IXHIBIT "E" (CHANGE ORDER NO. 5) CHANGE ORDER NUMBER FNE ORIGINAL AGREEMENT DATE: 6/12/09 PROJECT DESCRIPTION: Reconstruction of fourteen (14) houses CHANGE IN SCOPE: Extended Driveway to meet City Approach-2308 Robinhood CHANGE TO CONTRACT AMOUNT: Change Order No. 5 - $2,000.00 ORIGINAL CONTRACT AMOUNT: $1,019,005.00 CURRENT CONTRACT PRICE Will consist of a $2,000.00 increase. NEW CONTRACT PRICE: The new contract price including Change Order No. 1, No. 2, No. 3, No. 4 and No. 5 will be $1,031,755.00 SIGNED AND AGREED TO on the day of .2009. JAMES W. TURNER CONSTRUCTION, LTD. BY: JAMES W. TURNER PRESIDENT SIGNED AND AGREED TO on the day of .2009. CITY OF PORT ARTHUR BY: STEPHEN FITZGIBBONS, CITY MANAGER 1 ~ e ti , .t t,arc;r TE~Yt1S DEPART~QENT OF HOLISITJG A.Nll COMMUNITY AFFAIRS tam F OVAL HW:JNI; ov~nRniwm Change Order Request i COG CITY OF PORT ARTHUR Contract # ---- -- _ Homeowner Name ~~y G ~ ~ Homeowner d re s - ~ ~ Z~~ ~~ ~ Buildin Contractor Name Addres 8 s, Phone JAMES « TURNER CONSTRUCTION LTD 14215 MARY JANE LN TOMBALL TX 7 7377 281-290-9Q11 . PMC Specialist Signature (TDHCA use,only} Approval Date i_.~_. Change Order Authorization I hereby authorize the following changes #o the above-referenced Contract: i 13o w er Signature ~~ ~ bat S 9 t ~ ~c? _____ Bua g Con Signature ~ Date _ gnsture Date ~- -~~ --~ Y- Hem Original Cast ~ Description of Change Chan e g in - Reason for Change Gost + or - -.-_-.__ t~~-~~~ -_--. ~c~_ ~X~n ~~ o+~ 1V~ ~cD rrcG3r ~.1 Dbo '~~ _-_._. __ ____._. Total Change in Cost (+ or -)for this Request Change Order Number (see below*) is, (c2 ales 3ra Initial Contract Amount for this Address "'~ ~ 1, ~ ~ ._ -} Previously Approved Change Orders ._ U -• + This Change Order Amount (* from above) Total New Contract Amount far this Address ---~ ~ -~-~ O U _.. Form 11.09 -Change Order Page 1 of 1 CDBG Disaster Recovery Program May 2007