HomeMy WebLinkAbout(1) PR 12158:HIKE/BIKE PROJECTPUBLZC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO
FROM
SUB3ECT
DATE
Steve Fitzgibbens, CitY Manager
Leslie E. McMahen, P.E., Director of Public Works
P.R. #12158
May 8, 2003
RECOMM EN DATION
I recommend that the CitY Council of the CitY of Port Arthur approved Proposed Resolution
No. 12158 that would withdraw the City's support of the Hike and 8ike Trail Project,
Account No. 303-1603-591.89-00, CIP 507.
BACKGROUND
The project was originally conceived in 1994, and funding was requested from the Texas
Department of Transportation. Approval for bidding the project was not received from
TxDOT until late 2002, by which time it was doubtful that the project could be constructed
for the funds available in the CTP account.
Only one bid was received upon advertisement of the project, with that bid being for
double the amount of funds in the CIP account. After some discussion, it seemed to be
the opinion of the CitY Council to withdraw support of the Hike and Bike Trail project and
use the project's funds for other projects such as improvements to Barbara .lacket
Park/Gilham Circle.
Upon notification to TxDOT of the City's withdrawal of support of this project, the City will
owe TxDOT approximately $13,113.01 for their work on the project that they will not be
able to recover from Federal funds had the project moved forward.
BUDGETARY/FI'SCAL EFFECT
C]~P 507 funds should be earmarked for the proposed improvements to Barbara .lacket
Park,
STAFFZNG! EMPLOYEE EFFECT
None.
SUMMARY
! recommend that the City Coundl of the City of Port Arthur approved Proposed Resolution
No. 12158 that would withdraw the City's support of the Hike and Bike Trail Project,
Account No. 303-1603-591.89-00, CIP 507. CTP 507 funds should be earmarked for
proposed improvements to Barbara ~lacket Park.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\cams\hike&~ike
P.R. No. 12158
C~./16/03 vid
RESOLLrI'~ON NO.
A RESOLUTTON WZTHDRAWlrNG CZTY OF PORT ARTHUR
SUPPORT FOR THE TXDOT~FUNDED HZKE AND BIKE TRA~L
PRO3ECT ON THOMAS BOULEVARD FROI~I HOUSTON AVENUE TO
WOODWORTH BOULEVARD, ACCOUNT NO. 303-1603-591.89-00,
CIP 507.
WHEREAS, the City of Port Arthur first applied to the Texas Department of
Transportation for funding of the Hike and E~ke Trail project on Thomas Boulevard from
Houston Avenue to Woodworth Boulevard in 1994; and,
WHEREAS, approval to advertise for bids for the project was received from
TxDOT in late 2002; and,
WHEREAS, the project was bid in early 2003, with only one bid being received
and which was double the amount of funds budgeted for the project; and,
WHEREAS, the City Council of the City of Port Arthur did not desire to reduce
the scope of the trail project since that would defeat the purpose of the project; and,
WHEREAS, other options are available to the City which would benefit from the
use of current City funds committed to the trail project, namely improvements to
Barbara Jacket Park/Gilham Circle; now, therefore,
BE ]~T RESOLVED BY THE CITY COUNCIL OF THE CTTY OF PORT
ARTHUR:
THAT the Ob/Council of the ~ of Port Arthur hereby withdraws its support for
the Hike and Bike Trail project and instructs the Director of Public Works to notify the
P.R. No. 12158
Page #2
Texas Department of Transportation of this decision; and,
THAT the City of Port Arthur will owe TxDOT approximately $13,113.01 for their
work on the Hike and Bike Trail project that they will not be able to recover from
Federal funds had the project moved forward; and,
THAT the Director of Public Works is instructed to verify the exact amount owed
to TxDOT and to settle the account; and,
THAT the remaining City funds in Account No. 303-1603-591.89-00, OP 507 be
earmarked for the proposed improvements to Barbara .lacket Park/Gilham Circle; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the
at a
Ayes: Mayor:
Councilmembers:
day of ., A.D. 2003
meeting of the City of Port Arthur, Texas by the following vote:
Noes:
Attest:
Mayor
City Secretary
APPROVED AS TO FORH:
City Attorney
P.R. No. 12158
Page #3
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of J;)ubic Works
Dr.kAlbe~rhig pen'h'-~-~~'~' -
Acting Parks Director
OF FUNDS:
Rebecca Underhill
Finance Director
file c:\resolufio ns\hikea ndhiketxdet