HomeMy WebLinkAboutPR 12188:CITY'S PHONE SYSTEMSCOUNCIL ACTTON MEMO
PUBLTC WORKS DEPARTMENT
TO
FROM
SUB.3ECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E. Director of Public Works
P.R. No. 12:~88
May 5, 2003
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 12188,
authorizing the third year of the existing four-year contract to GTE Southwest, d.b.a.
Verizon Southwest, of Houston, Texas for maintenance and service of the City of Port
Arthur's telephone systems in the amount of $25,89J..08 per year, or $2,~.57.59 per month.
Funds are provided in various departmental budgets for Fiscal Year 2003.
BACKGROUND
On April 17, 2001 City Council awarded a four (4) year contract to GTE Southwest
Incorporated, d.b.a. Verizon Southwest, renewable yearly by Council action, by Resolution
No. 01-100. The contract was awarded in the amount of $23,940 per year or $1,995 per
month. Increases in the contract price upon each renewal are tied to the Consumer Price
Index for similar maintenance activities. This is the third year of the four-year contract,
and Verizon has agreed to the extension as noted in the attached letter.
BUDGET/FISCAL EFFECT .~
Zn accordance with the terms of the maintenance contract with Verizon, the contract will
renew for the third year using the Consumer Price Index of 1.05%. This raises the
monthly payment to $2,157.59 and the yearly amount to $25,891.08. Each department
that has a telephone system subject to maintenance and repair under this contract has
provided funds for same in their Fiscal Year 2003 budgets. Funds will also be requested
in the FY 2004 budgets.
STAFFING/EMPLOYEE EFFECT
Acceptance of this recommendation will have no staffing/employee effect as this time.
SUMMARY
:It is recommended that the City Council approve Proposed Resolution No. 12188,
authorizing the third year of the existing four-year contract to GTE Southwest, d.b.a.
Verizon Southwest, of Houston, Texas for maintenance and service of the City of Port
Arthur's telephone systems in the amount of $25,891.08 per year, or $2,157.59 per month.
Funds are provided in various departmental budgets for Fiscal Year 2003.
Leslie E. McMahen, P.E.
Director of Public Works
file c:\word\ca rns'Lohn main2003
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD
P.R. No. 12188
05/02/03 vfi
YEAR OF THE
EXISTING FOUR (4) YEAR CONTRACT TO GTE SOUTHWEST
INCORPORATED~ D.B.A. VERZZON SOUTHWEST OF HOUSTON,
TEXAS~ FOR MAINTENANCE AND SERVICE OF THE CITY OF PORT
ARTHUR'S TELEPHONE SYSTEbIS IN THE Al~IOUNT OF $2~157.59
PER MONTH~ OR $25~891.08 PER YEAR. FUNDS ARE PROVIDED
IN VARIOUS DEPARTF4ENTAL BUDGETS FOR FISCAL YEAR 2003.
WHEREAS, the contract for maintenance and service of the City's telephone
systems was awarded to GTE Southwest, Incorporated, d.b.a. Verizon Southwest of
Houston, Texas by Resolution No. 01-100 on April 17, 2001 in the amount of $23,940
per year, or $1,994 per month for the first year, said contract being renewable by City
Council action for up to three (3) additional years; and,
WHEREAS~ in accordance with the terms of the contract, the monthly and
yearly cost upon each year's renewal shall be increased using the Consumer Price Index
for the current calendar year; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE ClTY OF PORT
ARTHUR:
THAT, the third year of the contract for maintenance and service of the City's
telephone systems with GTE Southwest Incorporated, d.b.a. Verizon Southwest of
Houston, Texas renewable in one (1) year increments by City Council, is hereby
approved in the amount of $2,157.59 per month or $25,891.08 per year as determined
by applying the Consumer Price Index of 1~05% for similar maintenance activities to the
second year's contract cost; and,
P.R. No. 12188
Page #2
THAT funds for the contract are available in various departmental budgets for
Fiscal Year 2003; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the
at a
Ayes:
day of , A.D. 2003
meeting of the City of Port Arthur, Texas by the following vote:
Mayor:
Councilmembers:
Noes:
Attest:
Mayor
City Secretary
APPROVED AS TO FORM:
City Attorney
P.R. No, 12188
Page #3
APPROVED AS TO ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
APPROVED AS TO AVAILIBILITY OF FUNDS:
Rebecca Underhill
Director of Finance
APPROVED:
GTE Southwest Incoroprated
dba Verizon Southwest of Houston, Texas
file c:\resolutions~phnmaint2003