HomeMy WebLinkAboutPR 12189:JANITORIAL SERVICESPUBLIC WORKS DEPARTMENT
COUNCIL ACTLON MEMO
TO
FROM
SUBJECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E. Director of Public Works
P.R. #12189
May 2, 2003
RECOMMENDATION
It is recommended that the City Coundl approve Proposed Resolution No. 12189, awarding
the second year of a contract to CCAP, Znc. d.b.a. San-Serve Building Services of
Beaumont, Texas, for Janitorial Services at City Hall and City Hall Annex Buildings in the
amount of $33,952.92. Funds are available in the FY 2003 City Hall Budget, Account No.
001-1206-531.32-00.
BACKGROUND
BidS for Janitorial Services at City Hall and City Hall Annex buildings were received and
opened on May 1, 2002 with two (2) bids submitted. CCAP, ]:nc. dba SanServe Building
Services of Beaumont, Texas to be the best value for the City of Port Arthur at a rate of
$2,727 per month or $32,964 for the first year, $2,829.41 per month or $33,952.92 for the
2"d year, $2,970.88 per month or $35,650.56 for the 3rd year, and $3,119.42 per month or
$37,433.04 for the 4th year.
Yearly contract renewals beyond the first year are contingent on approval by City Council.
BUDGETARY/FISCAL EFFECT
Funds are available in the FY2003 Budget, Account No. 001-1206-531.32-00, and funds will
be requested in the FY2004 Budget process.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 12189, awarding
the second year of a contract to CC. AP, Inc. d.b.a. San-Serve Building Services of
Beaumont, Texas, for Janitorial Services at City Hall and City Hall Annex Buildings in the
amount of $33,952.92.
Leslie F_ McMahen, P.E.
Director of Public Works
file word\ca m~ia nitorial03
RESOLUT1;ON NO.
P.R. No.12189
0S/02/03 vkJ
A RESOLUTION AUTHOR/ZING THE SECOND YEAR OF THE
EXISTING FOUR (4) YEAR CONTRACT TO CCAP, INC. DBA
SANSERVE BUILDING SERVICES OF BEAUMONT, TEXAS FOR
]ANITOR/AL SERVICES FOR CITY HALL AND ANNEX BUILDINGS
IN THE AMOUNT OF $33,,952.92. THE TWO (2) SUBSEQUENT
YEARLY CONTRACT RENEWALS IN THE AMOUNT OF 3~ YEAR
$35,650.56 AND THE 4TM YEAR $37,433.04 WILL BE AT THE
DISCRETION OF CITY COUNCIL. FUNDS ARE AVAILABLE IN THE
FY2003 CITY HALL DIVISION BUDGET, ACCOUNT NO. 001-1206-
531.32-00.
WHEREAS, the bids for Janitorial Services at City Hall and City Hall Annex
buildings were received and opened on Hay 1, 2002 with two (:2) bids being submitted;
and,
WHEREAS, the bid of CCAP, Inc. d.b.a. SanServe of Beaumont, Texas was
determined to be the best value for the Oty of Port Arthur at a rate of $2,727 per
month or $32,964 for the first year, $2,829.41 per month of $33,952.92 for the 2"d
year, $2,970.88 per month or #35,650.56 for the 3r~ year, and $3,119.42 per month or
$37,433.04 for the 4t~ year; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the second year of the contract for janitorial services for City Hall and City
Hall Annex Buildings, renewable in one (1) year increments by the City Council, is
hereby approved in the amount of $33,952.92 or $2,829.4:1 per month;
THAT~ funds for the contract are available in the FY 2004 Budget for City Hall
Budget; and,
P.R. No. 12189
Page #2
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
Oty Council.
READ, ADOPTED AND APPROVED this the
at a
Ayes:
day of ., A.D. 2003
meeting of the City of Port Arthur, Texas by the following vote:
__ Mayor:
Councilmembers:
No~s:
Mayor
City Secretary
APPROVED AS TO FORM:
aty Attorney
APPROVED AS TO ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
P.R,No.
Page #$
AGREED TO:
CCAP, Inc. dba San-Serve Building
Services
ROVED AS TO AVAILIBI~ OF
Rebecca Underhill
Director of Finance
file c:\resolutions~janJtorial03