HomeMy WebLinkAboutPR 12190:SECURITY GUARD SERVICEPUBLIC WORKS DEPARTMENT
COUNCI'L ACTION MEMO
TO
FROM
SUB3ECT
DATE
Steve Fitzgibbons, City Manager
Leslie E. McMahen, P.E. Director of Public Works
P.R. #12190
May 5, 2003
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution #12190, authorizing the
third and final year of the existing three (3) year contract with Patriot Security, Inc. of
Nederland, Texas for security guard services for the Public Works Operations Center and
Garage-Service Station compound, in the amount of $43,920 per year, or $3,660 per
month. Funds are available in the FY 2003 Public Works-Administration Division (001-
1201-531.59-00) and Garage-Service Station Division (501-1281-531.59-00) for the
payments of this service.
BACKGROUND:
The contract for security guard services was awarded to Patriot Security of Nederland,
Texas in 2001, and was for a three (3) year pedod at a rate of $42,720 in Year 1, $42,720
in Year 2 and $43,920 in Year 3. Each succeeding yearly renewal has been and is subject
to approval by the City Council, and this is the third and final year of the three-year
contract. ~
The renewal rate represents a 0% increase in the contract price as bid. Patriot has agreed
to the extension as noted in the attached letter.
BUDGETARY/F:[SCAL EFFECT:
Funds are available in the Public Works Administration DMsion (001-1201-531.59-00), and
Garage-Service Station Division (501-128:t-531.59-00) FY 2003 Budgets for the payment
of this service.
EMPLOYEE/STAFF EFFECT:
None
SUMMARY
T recommend that the City Council approve Proposed Resolution #12190, authorizing the
third and final year of the existing three (3) year contract with Patriot Security, :[nc. of
Nederland, Texas for security guard services for the Public Works Operations Center and
Garage-Service Station compound, in the amount of $43,920 per year, or $3,660 per
month. Funds are available in the FY 2003 Public Works-Administration Division {001-
1201-531.59-00) and Garage-Service Station Division (501-1281-531.59-00) for the
payments of this service.
Leslie E. McMahen, P.E.
Director of Public Works
LEM/v~J
word\cams\secgrd03
Patriot Security, Inc.
1228 Port Neches Avenue
Port Neches, Texas 77651
409-727-4944
April 23, 2003
TO WHOM IT MAY CONCERN:
I, Kent Dillow, President of Patriot Security, Inc., do hereby agree to a
one (1) year extension to the Security Guard Services contract executed
on April 17, 2001, beginning May 1, 2001, between Patriot Security, Inc.
and the City of Port Arthur, and that this extension of said contract
shall be for the annual sum of $43,920. Starting date of the contract
extension shall be May 1, 2003.
THIS AGREEMENT m~de this 2~ ~ day of r,: / , 2003,
by and between the City of Port Arthur, a m~n~ipal corporation
organization under the laws of the State of Texas, hereinafter called
"OWNER" or "CITY" and Patriot Security, Inc., a corporation, herein
acting by and through Kent Dillow.
KENT DILLOW
PRESIDENT
PATRIOT SECURITY, INC.
~7////~//~ ~ v..~
DATE
P.R. No.12190
05/02/03 v~
RESOLUTION NO..
A RESOLUTe'ON AUTHOI~Z]*NG THE THIRD AND Fi'NAL YEAR OF
THE EXl'STING THREE (3) YEAR CONTRACT WITH PATR/OT
SECUI~TY, 1'NC. OF NEDERLAND, TEXAS, FOR SECUR/TY GUARD
SERVICE FOR THE PUBL]*C WORKS OPERATIONS CENTER AND
GARAGE-SERVI'CE CENTER COMPOUND, IN THE AMOUNT OF
$43/J20 PER YEAR. PROPOSED FUND]'NG: FY 2003 BUDGET
ACCOUNTS NO. 001-1201-531.56-00 (66%) AND 501-1281-
531.59-00 (34%),
WHEREAS, the contract for security guard services was awarded to Patriot
Security, :~nc. of Nederland, Texas by Resolution No. 01-103 on April 17, 2001 in the
amount of $42,720 per year, or $3,560 per month for the first and second year, and
$43,920 per year, or $3,660 per month for the third year; said contract being
renewable by City Council action for up to an additional two (2) years; now, therefore,
BE I'T RESOLVED BY THE C]'TY COUNCTL OF THE CTTY OF PORT
ARTHUR:
THAT, the third year of the contract for security guard services at the Public
Works Operations Center and Garage-Service Station, renewable in one (1) year
increments by the City Coundl, is hereby approved in the amount of $43,920 per year
or $3,660 per month;
THAT, funds for the contract are available in the FY 2003 Budget for Public
Works-Administration Division and Garage-Service Station Division; and,
THAT a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2003
P.R. NO.12190
Page #2
at a
Ayes:
meeting of the City of Port Arthur, Texas by the following vote:
Mayor:
Councilmembers:
Noes:
A~e~:
Mayor
City Secretary
APPROVED AS TO FORM:
City Attorney
AGREED TO:
Patriot Security, ThC.
file c:~.solutiolls\sec grd2003
APPROVED AS TO ADMINISTRATION:
Steve Fitzgibbons
City Manager
Leslie E. McMahen, P.E.
Director of Public Works
APPROVED AS TO AVAILIBILITY OF
FUNDS:
Rebecca Underhill
Director of Finance