HomeMy WebLinkAboutPR 15382: SANDRA'S ENTERPRISES - JANITORIAL SERVICES FOR HEALTH DEPARTMENTMemorandum
City of Port Arthur, Texas
Heattlr Department
TO: Stephen Fitzgibbons, City Manager
FROM: Yoshi D. Alexander, MBA-HCM, Health Director
DATE: Juh~ 21, 2009
SUBJECT: Proposed Resolution No. 15382
Contract Approval between the City of Port Arthur and
Sandra's Enterprises, Inc. d/b/a Professional Maid Service
for Janitorial Services for the Health Department
RECOMMENDATION
It is recommended that the City Council approve P.R. No. 15382, a three (3) year
janitorial services contract between the City of Port Arthur and Sandra's Enterprises, Inc.
d/b/a Professional Maid Service of Nederland, TX, for a total contract award of $67,200
for the Health Department.
BACKGROUND
The current janitorial services contract with Southeast Texas Building Service of
Nederland; TX expired on July 2, 2009. The City received the following new bids for
janitorial services for the Health Department:
Sandra's Enterprises, Inc. d/b/a $21,600 -Year 1
Professional Maid Service $22,800 -Year 2
Nederland, TX $22,800 -Year 3
Southeast Texas Building Service $21,900 -Yeaz 1
Nederland, TX $24,600 -Year 2
$24,600 -Year 3
Hildebrandt Janitorial $29,818.44 -Yeaz 1
Port Arthur, TX $30,022.44 -Year 2
$30,022.44 -Year 3
Y & M Cleaning Services $30,999.96 -Yeaz 1
Port Arthur, TX $32,499.96 -Year 2
$33,500.04 -Year 3
Clean Sweepz $ 98,004.00 -Year 1
Port Arthur, TX $102,904.20 -Year 2
$108,049.32 -Year 3
P.R. No. 1 X332
Page 2
Based on these bids. Sandra's Enterprises, Inc. d/b/a Professional Maid Service is the
lowest bidder. The new contract will remain in effect for three years for a total contract
award of $67,200.
BUDGETARY AND FISCAL EFFECT
Funds are appropriated in the health department budget to cover the cost of janitorial
services. account no. 001-1301-541.32-00.
STAFFING EFFECT
None
SUMMARY
It is recommended that the City Council approve P.R. No. 15382, a three (3) year
janitorial services contract between the City of Port Arthur and Sandra's Enterprises d/b/a
Professional Maid Service of Nederland, TX, for a total contract award of $67,200 for the
Health Department.
P.R. 15382
7/21109-yda
RESOLUTION
A RESOLUTION AWARDING A CONTRACT TO THE LOWEST
RESPONSIBLE BIDDER AND AUTHORIZING THE EXECUTION
OF A THREE (3) YEAR CONTRACT FOR JANITORIAL SERVICES
TO SANDRA'S ENTERPRISES DB/A PROFESSIONAL MAID
SERVICE OF NEDERLAND, TX FOR A TOTAL AMOUNT OF
$67,200 FOR THE HEALTH DEPARTMENT, ACCOUNT
NO. 001-1301-541.32-00
WHEREAS, the City has received the following bids for janitorial services:
Sandra's Enterprises, Inc. d/b/a $21,600 -Year 1
Professional Maid Service $22,800 -Year 2
Nederland, TX $22,800 -Year 3
Southeast Texas Building Service $21,900 -Year 1
Nederland, TX $24,600 -Year 2
$24,600 -Year 3
Hildebrandt Janitorial $29,818.44 -Year 1
Port Arthur, TX $30,022.44 -Year 2
$30,022.44 -Year 3
Y & M Cleaning Services $30,999.96 -Year 1
Port Arthur, TX $32,499.96 - Yeaz 2
$33,500.04 -Year 3
Clean Sweepz $ 98,004.00 -Year 1
Port Arthur, TX $102,904.20 -Year 2
$108,049.32 -Year 3
WHEREAS, Sandra Enterprises, Inc, d/b/a Professional Maid Services of Nederland, TX
is the lowest bidder to provide janitorial services for the Health Department.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P. R. NO. 15382
Page 2
Section 1. That, the facts and opinions in the preamble are true and correct;
Section 2. That, the City Council of the City of Port Arthur hereby approves the three
(3) yeaz contract between the City of Port Arthur and Sandra's Enterprises, Inc. d/b/a
Professional Maid Service of Nederland, TX for a total contract awazd of $67;200, in
substantially the same form as attached hereto as Exhibit "A".
Section 3. That, the City Council deems it is in the best interest of the City to
approve and authorize the City Manager and the Director of the City's Health Department to
execute the contract with Sandra's Enterprises, Inc. d/b/a Professional Maid Service of
Nederland, TX.
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS DAY OF
A.D., 2009, at a
Meeting of the City Council of the City of
Port Arthur, Texas, by the following vote: AYES: Mayor
Mayor
ATTEST:
Terri Hanks, City Secretary
P. R. NO. 15382
Page 3
APPROVED AS TO FORM:
APPROVED FOR AVAILABILITY OF
FUNDS:
~.e/'r~iir./ ~~1c.c~~
ark Sokol -itv ttomey Deborah Echols, Director of Finance
(o r1 (.C 0~ ~
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
AGREED TO:
r~J. C(~Q,Q~i,~--
~'oshi D. Alexander, MBA-HCM
irector of Health Services
Sandra s Enterprises, Inc. d/b/a
Professional Maid Service
EXHIBIT "A"
JANITORIAL SERVICES CONTRACT
FOR
THE HEALT DEPARTMENT
THIS AGREEMENT, made this day of 2009 by and
between the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and Sandra's Enterprises, Inc. d/b/a
Professional Maid Service of Nederland. TX , herein acting by and through Sandra J.
Guilbeau hereinafter called "CONTRACTOR" agree as follows:
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein ,OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from August 3, 2009 to August 2, 2012 ,
The City can terminate this contract at its convenience which includes, but is
not limited to, funding not being available in any budget cycle with ten (10)
days written notice.
2. The Contractor agrees to perform all the work described in the specifications;
and contract documents and comply with the terms therein for the sum of
$21,600 annually for Year 1; $22,800 annually for Year 2; and $22,800
annually for Year 3.
3. The term "Contract Documents" means and includes the following:
(A) Agreement
(B) Advertisement for BIDS
(C) Information for BIDDERS
(D) BID
(E) BID BOND
(F) General Conditions
(G) Specifications
5. This agreement shall be binding upon all parties hereto and their respective heirs;
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first written above.
Signed on the day of
ATTEST
2009.
CITY OF PORT ARTHUR
BY
Stephen Fitzgibbons, City Manager
Signed on the day of 2009.
ATTEST CONTRACTOR
BY
Sandra J. Guilbeau
Sandra's Enterprises,Inc. d/b/a
Professional Maid Service