HomeMy WebLinkAboutN. RURAL PIPE & SUPPLY/AQUA-METRIC SALES - PURCHASE WATER METERS & METER READING EQUIPMENTCity of Port Arthur, Texas _
Mayor and City Council Communication
DATE REFERENCE SUBJECT Page
NUMBER
07/21/09 Award of Bid for Water Meters and Meter Reading 1 of 2
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METERS.DOC Equipment for the Utility Operations Department.
RECOMMENDATION
We recommend the City Council award the bid for unit prices as highlighted below for Water Meters
and Accessories to Rural Pipe & Supply, of Jasper, Texas and Aqua-Metric Sales Company, of
Riverside, CA, for the Utility Operations Department. This equipment will be maintained in our
Warehouse inventory and charged to the appropriate account when used; #410-1253-532.35-00 for
routine replacement meters/equipment, and #414-1621-532.85-00 for new water taps.
BACKGROUND
During the last year, we have ordered and/or replaced our inventory of large meters. The City has
standardized on the Badger Orion radio-read system, which can be easily adapted to our existing
Sensus meters in the larger sizes. This year, we reduced nearly every line item since we have already
done the bulk of our large meter replacement. We are also installing strainers on turbinefturbo meters.
This award establishes unit prices for various meters and associated equipment. We solicited quotes
from the only two approved vendors for meters that function in our system. These quotes are detailed
below:
Rural Pipe Aqua-Metric
Item Jasper. TX Riverside. CA Last Year's Award % Change
1.5" x 1.5" PD meterAMR 347.05 370.81` 286.96 +20.9%
1.5" x 1.5" PD meterAMR wITP 395.00 no bid 405.36 -2.6%
2" x 2" PD meter AMR 448.00 489.81' 403.40 +11.2%
2" x 2" PD meter AMR w/TP 524.00 no bid 524.22 0%
2" x 2" turbo meter AMR 592.00 no bid 592.00 0%
3" x 3" turbo meter AMR 722.00 no bid 667.79 +8.1%
3" x 3" turbo meter AMR w/test plug 944.00 882.60` 886.74 -0.5%
4" x 4" turbo meter AMR 1,075.76 no bid 970.95 +10.8%
4" x 4" turbo meter AMR w/test plug 1,436.00 2,012.60' 1,274.11 +12.7%
3" compound meter AMR 1,664.00 1,372.60' 1,372.95 0%
4" compound meter AMR 2,578.82 2,572.60' 2,491.82 +3.2%
6"compound meterAMR 3,614.12 3,812.80' 3,614.12 -0.1%
3" Fire Hydrant Meter (non-AMR) 771.00 873.55** 673.55 0%
3" bronze strainer 320.00 295.00*` 285.93 +3.5%
4" bronze strainer 461.00 425.00`' 426.00 -0.2%
6" bronze strainer 585.00 650.00** 550.00 +2.7%
3" UL/FM approved strainer 1,680.00 no bid 1,473.68 +14.0%
4" UL/FM approved strainer 1,731.08 no bid 1,515.79 +14.2%
6" UL/FM approved strainer 2,117.85 no bid 1,852.63 +14.3%
* Includes $77.60 per meter for the Orion AMR transmitter.
** No AMR transmitter re wired.
PREPARED BY DISPOSITION BY COUNCIL PROCESSED
KE
BY
APPROVED BY DAPPROVE QOTHER (DESCRIBE) CITY
City Mana
ger SECRETARY
g
//~ DATE
City of Port Arthur, Texas
Mayor and City Council Communication
GATE REFERENCE SUBJECT Page
zoo
BCE Award of Bid for Water Meters and Meter Reading 2 of 2
07/21/09 -
METERS.DOC Equipment for the Utility Operations Department.
BUDGET/FISCAL EFFECT
Overall, prices increased 4.4% over the 2008 bids. These items will be maintained in our Warehouse
inventory and charged to the appropriate account when used.
STAFFING/EMPLOYEE EFFECT
City staff will install, operate, and maintain this equipment.
SUMMARY
We recommend the City Council award the bid in the unit prices highlighted above for Water Meters
and Accessories to Rural Pipe & Supply and Aqua-Metric Sales Company, of Riverside, CA, for the
Utility Operations Department.
RECOMMENDED:
Kelly EI ridge
Director of Utility Operations
~~ ~
Shawna Tubbs
Purchasing Manager
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Deborah Echols
Director of Finance
410 Water & Sewer Fund 414 Water & Sewer Construction
1253 Water Distribution 1621 Construction
532 Water Utilities 532 Water Utilities
35 Water System Maintenance 85 Water System
92 Capital Equipment
cc: Bob Krueger
Charles Shajari
Warren Guidry
PREPARED BY
KE
APPROVED BY
City Manager
tJAPPROVE
BY
BOTHER (DESCRIBE)
PROCESSED
BY
ciTY
SECRETARY
DATE