HomeMy WebLinkAboutPR 22651: LIFT STATION AND REMEDIATION PROJECT, CHANGE ORDER NO. 4 R'nf •
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INTEROFFICE MEMORANDUM
Date: June 24, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22651 —Lift Station and Remediation Project, Change Order No. 4
Introduction:
The intent of this Agenda Item is to seek City Council' s approval of Change Order No. 4 for
the Remediation and Mitigation of the 12 Lift Stations damaged by Hurricane Harvey.
The original contract amount was awarded by Resolution No. 21-134 on April 13, 2021 for
$1,278,248.00 and 210 days from the start date on the Notice to Proceed.
Contract Change Order No. 1 was a time extension only change order, but due to an oversight,
was not processed. Contract Change Order No. 3 reconciled the previously requested time
extension of 60 days in Change Order No. 1 that was not processed.
Contract Change Order No. 2, approved by Resolution No. 22-125, was for a time extension of
60 days and a deduction of$10,000.00.
Contract Change Order No. 3, approved by Resolution 22-210, was a time-extension change
order of 120 days, which includes the time extension not processed from Change Order No. 1,
making the contract end date June 27, 2022.
Contract Change Order No. 4 will increase the contact time by 100 calendar days and increase
the contract amount by $79,417.00 to account for additional scope of work to include
removing and replacing existing Automatic Transfer Switches (ATS) at 4 lift station sites,
which are listed as 46th Street, El Vista, Montrose, and 74th Street. Additional time is required
due to demand and supply chain issues that are delaying equipment deliveries by the
manufacturers.
Background:
In April of 2021, the Council passed Resolution No. 21- 134, awarding the Remediation and
Mitigation of the 12 Lift Stations damaged by Hurricane Harvey contract to BDS Constructors,
LLC DBA MK Constructors of Vidor, Texas. The project is managed by Arceneaux, Wilson&
Cole, LLC of Port Arthur, Texas.
"Remember, we are here to sere the Citizens of Port Arthur"
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Budget Impact:
The original contract amount was $1,278,248.00; Change Order No. Two (2) was a deductive
change order for$10,000.00. This Change Order No. 4 is for 100 days with a budget impact of
$79,417.00. The current contract value is $1,268,248.00. This Change Order would increase
the total contract cost to $1,347,665.00. Funds are available in Account No. 405-40-000-8516-
00-00-000, Project No. WS0005-CON.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 22651, thereby increasing
the project scope and total contract price, as described/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 22651
6/24/2022 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 4 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND BDS CONSTRUCTORS, LLC DBA MK
CONSTRUCTORS OF VIDOR, TEXAS FOR THE
REMEDIATION AND MITIGATION OF THE TWELVE (12)
HARVEY LIFT STATIONS, INCREASING THE
CONTRACT AMOUNT BY $79,417.00 TO A NEW TOTAL
CONTRACT PRICE OF $1,347,665.00 AND EXTENDING
THE DURATION OF THE PROJECT TIME BY 100 DAYS
TO A NEW COMPLETION DATE OF 490 DAYS; ACCOUNT
NO.405-40-000-8516-00-00-000,PROJECT NO.WS0005-CON
WHEREAS,pursuant to Resolution No. 21-134, City Council awarded a contract to BDS
Constructors, LLC DBA MK Constructors of Vidor, Texas, for the remediation and mitigation of
the twelve (12) lift stations damaged by Hurricane Harvey for the amount of$1,278,248.00; and,
WHEREAS, Change Order No. One (1) was submitted to the Utilities Department by
Arceneaux,Wilson and Cole,LLC,was not processed due to an oversight,but was later reconciled
with the approval of Change Order No. Three (3); and,
WHEREAS,pursuant to Resolution No.22-125,City Council approved deductive Change
Order No. Two (2) in the amount of$10,000.00, to a new total of$1.268.248.00, and extending
the completion date by 60 days to a new term of 330 days; and,
WHEREAS, pursuant to Resolution No. 22-210, City Council approved Change Order
No. Three (3), extending the completion date by 120 days to the project to a new term of 390 days
(June 27, 2022) with no cost impact and reconciled the previously requested time extension of
sixty (60) days in Change Order No. One (1)that was not processed; and,
WHEREAS, Arceneaux Wilson & Cole LLC, Project Engineers, has submitted Change
Order No. Four (4) (attached hereto as Exhibit "A") to the Remediation and Mitigation of the
twelve(12)lift stations damaged by Hurricane Harvey,extending the completion date by 100 days
to the project to a new term of 490 days (October 5, 2022) and increasing the total project cost by
PR No. 22651
6/24/2022 bw
Page 2 of 3
$79,417.00 to account for additional scope of work to include removing and replacing Automatic
Transfer Switches (ATS) at four (4) lift station sites, listed as 46th Street, El Vista, Montrose, and
74th Street.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
approve Change Order No. Four (4) to the contract with BDS Constructors, LLC DBA MK
Constructors of Vidor, Texas, increasing the duration of the project with a time extension of 100
days due to material changes to a new term of 490 days (October 5, 2022) and increasing the total
project cost by$79,417.00 to a new contract price of$1,347,665.00,in substantially the same form
as attached hereto as Exhibit "A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED THIS day of , 2022 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers •
NOES:
Thurman"Bill"Bartie
Mayor
PR No. 22651
6/24/2022 bw
Page 3 of 3
ATTEST: APPROVED AS TO FORM:
u�G
Sherri Bellard Valecia izeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO AVAILABILITY
OF FUNDING:
Kandy(1' ///
Da�liel Clift n
Williams, CPPB
Interim Finance Director Purchasing Manager
EXHIBIT A
(Change Order No. 4)
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85, ARCENEAUX WILSON&COLE
englneer ing I surveyIng I planning
June 20, 2022
Mr. Calvin Matthews, P.E.
City of Port Arthur
Director of Water Utilities
444 4th Street
Port Arthur, Texas 77640
RE: Proposal For Change Order No. 04 for
LIFT STATION REMEDIA TION&MITIGATION
AWC Job No. CPA-970
Mr. Matthews:
Attached is Change Order No. 4 for the Lift Station Remediation & Mitigation
project. This change order is for increasing the contract amount by$79,417.00 and
extending the contract time by one hundred (100) calendar days.
The removal and replacement of the existing Automatic Transfer Switches (ATS)
at 46th Street, El Vista, Montrose, and 74th Street lift stations was not originally
included in this project scope of work to be completed by the Contractor. It was
initially planned for a City contracted third-party to complete this work
concurrently with the Lift Station Remediation & Mitigation project to potentially
save on construction costs. Due to current elevated costs and lengthened
material procurement time,the City has elected to have the Contractor complete
this additional scope of work. The Contractor has relayed to the Engineer they
can secure materials for this additional work in a quarter of the time it will take an
outside third party. In order to make each of the aforementioned sites
operational, the ATS has to be replaced as it is the bridge that connects main
power feed from Entergy into the lift station site.
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 "0194049
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Apt
.......
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This change order will add 100 Calendar Days to the contract time to account for
the additional scope of work and material procurement. We recommend that the
City of Port Arthur authorize this change order to the contract as submitted. We
have attached Change Order No. 4 which modifies the contract to reflect this
change for your consideration and action.
Should you have any questions or require additional information, please contact
our office.
ARCENEAUX WILSON&COLELLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keith Zotzky, P. ., CFM
Attache:
Change Order#04
MK Constructors Change Order Request
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1" ARCENEAUX WILSON&COLE
nnglrcrrin9 I sun/Lying l planning
CHANGE ORDER NO. 4
DATE: June 20, 2022 JOB NO.: CPA-970
AGREEMENT DATE: April 19, 2021
NAME OF PROJECT: Lift Station Remediation & Mitigation
OWNER: CITY of PORT ARTHUR
CONTRACTOR: MK CONSTRUCTORS
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Increase Contract Amount by$79,417.00 to account for addional scope of work to include
removing & replacing existing Automatic Transfer Switches (ATS) at four (4) lift station sites.
Sites include 46th Street, El Vista, Montrose, and 74th Street.
2. Extend Contract Time by 100 Calendar Days to account for added scope of work &
additional materials procurement.
TOTAL $79,417.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,278,248.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,268,248.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
by: $79,417.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,347,665.00
1 of 2
_ CHANGE ORDER NO. 4
44v
_♦' avic June 20, 2022
" Job No. CPA-970
ARCENEAUX WILSON&COLE
en9{neurinc)I survevinc nionning
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 210 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 180 Calendar Days
CURRENT DATE OF COMPLETION: June 27, 2022
CONTRACT TIME due to this CHANGE ORDER will be increased by 100 Calendar Days
The New DATE OF COMPLETION: October 5, 2022
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred
by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCEN AUX COLE LLC (CONTRACTOR, OFFICER OR OWNER)
MK CONSTRUCTORS
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
www.rnkconstructors.corn-3
3343
CONSTRUCTORS
6/13/21
Keith Zotzky, P.E.(TX, LA), CFM/Project Manager
Keith.Zotzky@awceng.com/281.543.2663
Arceneaux Wilson &Cole LLC
3120 Central Mall Drive
Port Arthur,TX 77642
409.724.7888
RE:Port Arthur Lift Stations Remediation CO for Generator ATS Switches
Keith,
As requested, MK is providing a change order quote for the generator ATS switches for 4 of the 12 lift
stations on the Port Arthur Lift Station Remediation project. The quote includes:
Provide ATS Switches to four sites as shown on drawings. There are no specs. on these as they
were originally not intended to be changed. ESI will provide cut sheets for the ATS we will be
providing.
Base Bid: $79,417.00
46th Street: $24,241.00 (400 Amp ATS)
El Vista: $20,394.00 (250 Amp ATS) (includes extra excavation needed for new Entergy location)
Montrose: $17,391.00 (225 Amp ATS)
9th and 74th: $17,391.00 (225 Amp ATS)
Price includes: shipping, installation, misc. materials, labor, excavation at El Vista to new Entergy
location. These ATS units are the only ones available in the next 4-6 weeks. All others we have found
are extremely expensive and have lead times of 24 weeks and greater.We are also requesting an
additional 100 days to allow for change order approval, submittal approval, delivery and installation.
/1/L St(i-e
MK Constructors
2485 North St.
Vidor TX 77662