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HomeMy WebLinkAboutPR 22644: 2022 MOWING CONTRACTS www.Po rtArth u rTx.gov INTEROFFICE MEMORANDUM Date: June 22, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 22644—2022 Mowing Contracts Introduction: The intent of this Agenda Item is to request the City Council's approval of P. R. No. 22644 authorizing the City Manager to execute contracts with Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1, Valencia Lawn of Port Arthur , Texas for Group 1(A), Israel Construction of Port Arthur, Texas for Group 2, South East Texas Lawn&Maintenance, LLC of Beaumont, Texas for Group 3(C), Whit's Grass Cutting of Port Arthur, Texas for Group 9, and Consider Us of Port Arthur, Texas for Group 11; rebidding of Group 4 and rejecting of Groups 5, 8 and 12 for mowing of various city properties, parks and right-of-ways with an estimated budgetary impact of $96,579.00. Background: The Parks and Recreation Department is responsible for the mowing of various City parks and right-of-ways year round in the City of Port Arthur. The City Council and the City Manager have made the appropriate maintenance of City Parks and right-of-ways a priority. Vendors who bid on Groups 1, 1(A), 2, 3(C), 9 and 11 have been satisfactory evaluated by Purchasing and the Parks and Recreation staff. Group 4 will be rebid due to no one bidding on this mowing group. Groups 5, 8 and 12 are being rejecting due to the bids being high. The Parks Division will mow Groups 5 and 8. Group 12 will be rebid. Budget Impact: Funds are available in Parks Account No. 001-25-065-5311-00-20-22 with an estimated budgetary impact of$96,579.00 Recommendation: It is recommended that the City Council approve P. R.No. 22644 authorizing the City Manager to execute contracts with Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1, Valencia Lawn of Port Arthur , Texas for Group 1(A), Israel Construction of Port Arthur, "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Texas for Group 2, South East Texas Lawn & Maintenance, LLC of Beaumont, Texas for Group 3(C), Whit's Grass Cutting of Port Arthur, Texas for Group 9, and Consider Us of Port Arthur, Texas for Group 11; rebidding of Group 4 and rejecting of Groups 5, 8 and 12 for mowing of various city properties,parks and right-of-ways with an estimated budgetary impact of$96,579.00 "Remember, we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. No. 22644 06/22/2022 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO CONTRACTS BETWEEN THE CITY OF PORT ARTHUR AND AMELIA LAWN CARE & LANDSCAPING OF PORT ARTHUR, TEXAS FOR GROUP 1, VALENCIA LAWN OF PORT ARTHUR, TEXAS FOR GROUP 1(A), ISRAEL CONSTRUCTION OF PORT ARTHUR, TEXAS FOR GROUP 2, SOUTH EAST TEXAS LAWN & MAINTENANCE, LLC OF BEAUMONT, TEXAS FOR GROUP 3(C), WHIT'S GRASS CUTTING OF PORT ARTHUR, TEXAS FOR GROUP 9, AND CONSIDER US OF PORT ARTHUR, TEXAS FOR GROUP 11; REBIDDING GROUP 4 AND REJECTING GROUPS 5, 8 AND 12 FOR MOWING OF VARIOUS CITY PROPERTIES, PARKS & RIGHT-OF-WAYS WITH A PROJECTED BUDGETARY IMPACT OF $96,579.00. FUNDING AVAILABLE IN PARKS ACCOUNT NO. 001-25-065- 5311-00-20-000 WHEREAS, twelve (12) bids were received and opened on March 23, 2022, for the mowing of various city properties, parks and right-of-ways in the city and have been evaluated by the Parks and Recreation Department and Purchasing, as shown in the bid tabulation attached as Exhibit"A"; and, WHEREAS, Whit's Grass Cutting is the lowest bidder for Groups 1 and 1A; however, he has rejected the award of Groups 1 and 1A, and these groups will go to the next lowest bidder; and, WHEREAS, the Parks and Recreation Department will be rebidding Group 4 due to not having any bids on this mowing group; and, WHEREAS, Groups 5, 8 and 12 are being rejected because the bids were high; and, WHEREAS, Groups 5 and 8 will be mowed by the Parks Division and Group 12 will be rebid; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the City Manager is hereby authorized to execute on behalf of the City, one-year contracts, with the option to renew for two additional one-year periods between the City of Port Arthur and Amelia Lawn Care & Landscaping of Port Arthur, Texas for Group 1 P. R.No. 22644 06/22/2022 ca (Exhibit "B"), Valencia Lawn of Port Arthur, Texas for Group 1(A) (Exhibit "C"); Israel Construction of Port Arthur, Texas for Group 2 (Exhibit"D"), South East Texas Lawn & Maintenance, LLC of Beaumont, Texas, for Group 3(C) (Exhibit "E"), Whit's Grass Cutting of Port Arthur, Texas for Group 9 (Exhibit "F") and Consider Us of Port Arthur, Texas for Group 11 (Exhibit"G"). Section 2. That the estimated number of cuts for Fiscal Year 2022 is ten and for Fiscal Year 2023 is eleven. Section 3. That the contract is for one year with an option to renew for two additional one-year periods. Section 4. That Group 4 will be rebid. Section 5. That Groups 5, 8 and 12 are being rejected and the Parks Division will mow Group 5 and Group 12 will be rebid. Section 6. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman Bill Bartie Mayor P. R. No. 22644 06/22/2022 ca ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: tivt&Qyt, dD al Tizeno, sq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City Manager Chandra Alpough Director of Parks and Recreation APPROVED AS TO THE AVAILABILITY OF FUNDS: ire Kandy Daniel Interim Director of Finance Clifton illiams Purchasing Manager EXHIBIT "A" CITY OF PORT ARTHUR TEXAS City of )4) Bid Tabulation ®, Mowing of Various City Properties, Parks and Right-of-Ways ,iriin:r rt it,—,�'r Bid Opening Date: March 23,2022 �. «s Bid Location: City Hall, 5th floor Council Chamber Names of Bidders All In One Lawn Item # UOM Description Consider Us Service MS. Service JM Lawn Service Valencia Lawn Israel Construction 1 Cuts Group 1 $1,125.00 NO BID NO BID NO BID NO BID NO BID Group 1(A) $4,000.00 NO BID $750.00 $600.00 $695.00 $699.00 2 Cuts Group 2 $695.00 NO BID NO BID NO BID NO BID $360.00 3 Cuts Group 3(C) DISQUALIFIED DISQUALIFIED DISQUALIFIED DISQUALIFIED DISQUALIFIED DISQUALIFIED 4 Cuts Group 4 NO BID NO BID NO BID NO BID NO BID NO BID 5 Cuts Group 5 $2,260.00 $2,414.00 $2,414.00 $2,378.00 $2,320.00 $2,442.00 6 Cuts Group 8 $2,380.00 NO BID NO BID NO BID NO BID NO BID 7 Cuts Group 9 $1,150.00 NO BID NO BID NO BID NO BID NO BID 8 Cuts Group 11 $440.00 NO BID NO BID NO BID NO BID NO BID 9 Cuts Group 12 $1,710.00 NO BID NO BID NO BID NO BID NO BID Location Port Arthur,TX Bridge City,TX Port Arthur,TX Port Arthur,TX Port Arthur. TX Port Arthur,TX Acknowledge Addendums No No No No No No Page 1 of 2 CITY OF PORT ARTHUR TEXAS city of 4 Bid Tabulation Mowing of Various City Properties, Parks and Right-of-Ways wau „,, i, `'� Bid Opening Date: March 23,2022 texas Bid Location: City Hall, 5th floor Council Chamber Names of Bidders S.E. Texas Lawn DM.) Whit's Grass & Maintenance, The Chop Shop Amelia Lawn Care Item# UOM Description Landscaping Cutting LLC. Customs & Landscaping BST Solutions 1 Cuts Group 1 NO BID $400.00 $990.00 $4,585.00 $654.00 DISQUALIFIED 2 Cuts Group 1(A) $999.99 $300.00 $1,500.00 $2,800.00 NO BID $1,300.00 3 Cuts Group 2 NO BID $400.00 $1,250.00 $7,320.00 NO BID DISQUALIFIED 4 Cuts Group 3(C ) NO BID NO BID $2,050.00 $6,500.00 NO BID DISQUALIFIED 5 Cuts Group 4 NO BID NO BID NO BID NO BID NO BID NO BID 6 Cuts Group 5 NO BID $775.00 NO BID $1,750.00 NO BID $4,425.00 7 Cuts Group 8 NO BID NO BID NO BID $13,925.00 NO BID $3.065.00 8 Cuts Group 9 NO BID $400.00 $900.00 $3,000.00 $577.00 $2,850.00 9 Cuts Group 11 NO BID NO BID $1,000.00 $9,500.00 NO BID $4,500.00 10 Cuts Group 12 NO BID NO BID NO BID NO BID NO BID NO BID Location Port Arthur, "I X Port Arthur,TX Beaumont,TX Beaumont,TX Groves, TX Port Arthur,TX Acknowledge Addendums Yes Yes Yes Yes Yes Yes Yo(awfa Scupioii—Gowieartx 4/12/2022 Yolanda ScliPion--Goucleaux, Purchasing Assistant Date Page 2 of 2 EXHIBIT "B" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 1 IN THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and H. Wayne Riley doing business as Amelia Lawn Care & Landscaping hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 1 for$654.00 per cut as stated in the Contract Documents. 3. During the term of this Contract,the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: Amelia Lawn Care & Landscaping H. Wayne Riley -CITY OF PORT ARTHUR, TEXAS ADDENDUM NO. ONE (1) jr tl+ March 17,2022 BID FOR: MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. The only groups that they should bid on are Group 1, Group 1A, Group 2,Group 3C, Group 4, Group 5, Group 8, Group 9, Group 11 and Group 12. 2. Attached is the revised Bid Sheet. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. illhlttl Cli on Williams, CPPB Purchasing Manager • � _ 03 - 2Z ?aZ-Z Signature o roposer Date • / Ltd f () care - lentilarriaPin Company Vendor Name 'f THURMAN BARTIE,MAYOR RON BURTON Enrrgr REV.DONALD FRANK,MAYOR PRO TEM City of - un CITY MANAGER COUNCIL MEMBERS: - c urt rtliur SHERRI BELLARD,TRMC CAL JONES '" CITY SECRETARY INGRID HOLMES `'"`` THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4,2022 INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, March 23, 2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE:P22-030 DELIVERY ADDRESS: Please submit one (1)original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writinw to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M.,the 5th Floor Council Chambers located at 444 4th Street, Port Arthur,Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS—PAGE 13 B. EQUIPMENT LIST- 17 C. NON-COLLUSION AFFIDAVIT—PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT—PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST—(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE 1 AND SIGN & DATE ON LINE 7- PAGE 20 F. CHAPTER 2252 CERTIFICATION—PAGE 22 G. HOUSE BILL 89 VERIFICATION—PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR 1. SCOPE OF WORK 1.1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three (3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2)weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park (Section 1) A. Town Hall Park B. Hollywood at 32nd Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32"d Street F. Lombardy Right- of- Ways from 32"d Street to 9th Avenue (West Right- of- Ways) only GROUP 1(A)-North Griffing Park(Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Griffing Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3(A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1) A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park (Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl—South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont—South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South 1 lth Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South l lth Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn—South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch— South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South 1 1 th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP 6—Port Acres/EI Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard (includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard, Woodworth Boulevard, DeQueen Boulevard, Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11 —Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming GROUP 12—Port Acres Addition —Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street(2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 21 st November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 1 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT GROUP 1 —NORTH GRIFFING PARK(Section 1) Town Hall Park $ W Hollywood at 32nd Street $a 3, DO Sunken Court Blvd Esplanade-Twin City to Lombardy $ I c6s—z7° Evergreen Blvd Esplanade-Griffing to Tyrell Twin City Highway at 32nd Street $ ,2a, 0a Lombardy Rights-of-Way from 32nd Street to 9th Ave. (West of Rights-of- Way)only. $ Z Ok.0=7 TOTAL GROUP 1 $ (Q,f+-, pc�7 GROUP IA)—NORTH GRIFFING PARK(Section 2) Former St. Mary's Hospital Property $ TOTAL GROUP 1(A) $ GROUP 2-SOUTH GRIFFING PARK Hermann Park—2425 Las Palmas Ave $ Rosedale at Date Street $ Glenwood at Date Street $ Evergreen at Forest Drive $ Evergreen at Glenwood $ 'J 9th Avenue at Evergreen $ Las Palmas Blvd Esplanade from Griffing Drive to South End of Blvd. $ Oaklawn Rights-of-way to Dryden Road $ TOTAL GROUP 2 $ GROUP 3 (C)-(Section 3) Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building $ S/Sgt. Lucian Adams Park $ _ Outside Classroom TOTAL GROUP 3 (C) S /. (/ ignature of Bidder Page 13 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 2 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23,2022 PRICE PER CUT GROUP 4—South Gulfway—Buford to South 15th Avenue South Gulfway from Buford to South 15th Avenue $ _ Pearl—South 15th Avenue to South 6th Avenue $ Buford—South 15th Avenue to South Gulfway $ Tremont—South 15th to East $ Broadway—South Gulfway to 1st Avenue $ South 1st Avenue—Tremont to Sabine Pass Port Authority $ Greenwich—South 14th Avenue to South 2nd Avenue $ Granger— South 9th Avenue to South 11 th Avenue to 2nd Avenue $ South 1st Avenue—Dowling to Texas Bayou Bridge(both sides) $ South 3rd Avenue—Broadway to Granger $ South 2nd Avenue—Greenwich to Granger $ South 5th Avenue—Tremont to Broadway South 6th Avenue—Pearl to Greenwich to South 1st Avenue South 7th Avenue—Pearl to Greenwich $ South 9th Avenue—Buford to South Gulfway South 11 th Avenue—Buford to Mechanic $ South 8th Avenue—Dowling to Quinn $ Quinn—South 1st Avenue to South 8th Avenue $ South 12th Avenue— South Gulfway to Greenwich $ South 13th Avenue—South Gulfway to Greenwich $ South 14th Avenue—South Gulfway to North Street DEAD END $ South 15th Avenue— South Gulfway to Buford $ 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue $ Back Ridge Road— Highway 87 to County Sign $ Welch—South 8th Avenue to South 2nd Avenue S South 7th Avenue—Quinn to North Mechanic DEAD END and South I Avenue to South 1 1 th Avenue $ TOTAL GROUP 4 $ 9 /. 1,,u, o aj zz �oz Signaturdof Bidder Page 14 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 3 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT GROUP 5 Bryan Park— 1000 Gulfway Drive, including inside train area $ Roosevelt Park— 1900 Gulfway Drive, including along ditch area $ Hughen Park—2700 Lakeshore Drive $ Civic Park—220 Lakeshore Drive $ Flats on Lakeshore Drive $ Kramer/Schuh Place—Procter Street to the Seawall $ Bledsoe Place $ Domaschk Park $ TOTAL GROUP 5 $ GROUP 8—Stilwell Boulevard,Woodworth Boulevard,DeQueen Boulevard, Dryden Road Stilwell Boulevard — Lakeshore Drive to 19th Street $ Woodworth Boulevard—Lakeshore Drive to Gulfway Drive $ DeQueen Boulevard—Lakeshore Drive to 19th Street $ Lakeshore Drive—4100 Block to Stadium Road $ Dryden Road— Procter Street to the Seawall $ Dixie Triangle—corner of Dixie Drive and Lakeshore Drive $ TOTAL GROUP 8 $ Group 9 London Bridge Park—3100 Touraine Avenue $ /?S North Side Underpass @ Hwy 73 & 347 $ 6Z, Or) Cecil Reynolds Park—3900 36th Street and 4008 39`1' Street $ 36'0 TOTAL GROUP 9 $ 'cf,ram? Group 11—Lakeside Addition-Rights-of-Way Cambridge $ Robin Hood Salisbury S !'l Prospect Waverly $ TOTAL GROUP 11 _ $ l - Z Si n ture of Bidder 47- Page 15 of 28 ADDENDUM #1 CITY OF PORT ARTHUR, TEXAS BID SHEET PAGE 4 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT Group 12—Port Acres Addition—Right—of—Ways 62"d Street $ 63'd Street $ Easy& 62nd Street $ _ Diamond& 62"d Street $ Diamond& Russell $ _ Hazel & Russell $ 59th Street&Jade $ Silver&63'd Street $ Hwy 73 & Jade(off H. O. Mills) $ 64th Street(2 right-of-ways at this location) $ 65th Street $ Dorsey $ 66th Street $ TOTAL GROUP 12 $ 4,26- lacy/0 art- Acvvev)z,iN COMPANY NAME // CJ STREET ADDRESS (S1��NAM OF BIDD P.O. BOX PRINT OR TYPE NAME CITY STATE ZIP Z`e Llbh- 7/2 TITLE AREA CODE TELEPHONE NO Arne tee'ms,O.el)orN EMAIL FAX NO. Page 16 of 28 Equipment List Equipment Qty Size of Cutting Deck Bush Hog / 6 0 Zero Turn or Ridin Mower .2 ( r t g � _� z 0 X--3 ( �1 Weedeater /, N/A Hedge Trimmers 3 N/A Walk Behind Z N/A Chainsaw N/A Blower 5 N/A Edger 471 N/A Number of Employees 0 F> --LZ-?c.) z z Signature o Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 17 of 28 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: Title: g"), e) 12 Company: J p �vvtr�[n � J- zc.yu irer, J 1-�o- Date: 673 - - 3--z De..Z SUBSCRIBED and sworn to before me the undersigned authority by the v�' j of,i1)ci/jjon 4-'a behalf of said bidder. v l/ mil 1�4..c-.'"�f�I!"✓/f I!V V� EARLENE SMITH Notary Public in and for the ,,Ar 1 My Com Notary IDmission#12394Expi3769res State of Texas 'Eoa� August 3,2025 My commission expires: / � �,5-� 3, Page 18 of 28 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The u ersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 411/4eGra l..au -)(4, 4- Ar y�r r x� r)3 • z 3-20-e2z- Firm Name J Date Authorized Signature Title iii . /,G'ir:v.. e Pt boA ',/b ---eib 6 - -7/e ? Name(please print) Telephone ` nlet( `� Ly Lc "Nc°lamCQnysc <C,Fin Email STATE: -.Q X86 COUNTY: Je e(soA SUBSCRIBED AND SWORN to before me by the above named i-lelrnun Wet yar' #? I j on this the a3ni( day of fY)Acc A. , 20 A- . �*FY PGB EARIE T 2. rry2 �/� Notary ID EN#t 239SMf43H764 I Notary Public 4 4'7�,� My Commission Expires ir) August 3,2025 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 19 of 28 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code. by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1). Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176 006. Local Government Code.An offense under this section is a misdemeanor. J Name of vendor who has a business relationship with local governmental entity. Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate tiling authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate) 3.I Name of local government officer about whom the information is being disclosed. Name of Officer ,J Describe each employment or other business relationship with the local government officer.or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income. from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income.from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176003(a)(2)(B), excluding gifts described in Section 176.003(a-1). J . -( . .. 40 zz- zoo z Si ah re o ven doing busines_ with the governmental entity Data Form provided by Texas Ethics Commission www.ethics state tx us Revised 1130/2015 Page 20 of 28 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):'Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION I, ,A/. 41J,c e / c 1,y' ,the undersigned and representative of/Ilk,"Zit-7 i..-40V(Zee' -ixf; (Company orlVsiness Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. A-r. Vier yxle #?L Name of Company Representative(Print) igna re of ompany Representative n3 - zz Date Page 22 of 28 House Bill 89 Verification Ai- L t r-`f i'3t (Person name), the undersigned representative L J (hereafter referred to as "Representative") of /iG imV L4(2-e* yti 'MGYGat ii Ac(A (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. r % S`fGNWo A URE OF REPRE NTATIVE SUBSCRIBED AND SWO N TO BEFORE ME, the undersigned authority, on this;36d day of ( im, , 200 °woe EAE!E?:1 ?, c August 3,2o2s Notary Public Page 23 of 28 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28 EXHIBIT "C" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY IN GROUP 1(A) IN THE CITY OF PORT ARTHUR THIS AGREEMENT,made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Oceal Valencia doing business as Valencia Lawn hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 1(A) for$695.00 per cut as stated in the Contract Documents. 3. During the term of this Contract,the Contractor will furnish at his own expense all of the materials, supplies,tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: Valencia Lawn Oceal Valencia THURMAN BARTIE,MAYOR RON BURTON REV.DONALD FRANK,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: E_ +mil �-..L SHERRI BELLARD,TRMC ort rtlrrrr`' CAL JONES ,-- CITY SECRETARY INGRID HOLMES t trrs THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4,2022 INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, March 23,2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE: P22-030 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writin,,to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.wil liamsAportarthurtx.gov The enclosed Invitation to Bid(ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. 17y ) 61_)z Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M., the 56 Floor Council Chambers located at 444 4th Street, Port Arthur, Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS —PAGE 13 B. EQUIPMENT LIST- 17 C. NON-COLLUSION AFFIDAVIT—PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT—PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST—(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE I AND SIGN & DATE ON LINE 7- PAGE 20 F. CHAPTER 2252 CERTIFICATION—PAGE 22 G. HOUSE BILL 89 VERIFICATION—PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR 1. SCOPE OF WORK 1.1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three (3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2) weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park(Section 1) A. Town Hall Park B. Hollywood at 32nd Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32nd Street F. Lombardy Right- of- Ways from 32"d Street to 9th Avenue (West Right- of- Ways) only GROUP 1(A)-North Griffing Park(Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Grilling Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3(A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1) A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park (Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl—South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont—South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South 11 th Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South 11th Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn—South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch—South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South 11 th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP 6—Port Acres/EI Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard (includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard, Woodworth Boulevard,DeQueen Boulevard, Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11 —Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C)Right—of—Ways do not require trimming GROUP 12—Port Acres Addition —Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street(2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of— Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 21st November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 20, 2019 PRICE PER CUT GROUP 1 —NORTH GRIFFING PARK(Section 1) Town Hall Park $ Hollywood at 32nd Street $ Sunken Court Blvd Esplanade-Twin City to Lombardy $ Evergreen Blvd Esplanade-Griffing to Tyrell $ Twin City Highway at 32nd Street $ Lombardy Rights-of- Way from 32nd Street to 9th Ave. (West of Rights- of-Way)only. $ TOTAL GROUP 1 $ vi GROUP IA)—NORTH GRIFFING PARK(Section 2) Former St. Mary's Hospital Property $ ! 0 o TOTAL GROUP 1(A) • $ ci 5 f / GROUP 2-SOUTH GRIFFING PARK Hermann Park—2425 Las Palmas Ave $ Rosedale at Date Street $ Glenwood at Date Street $ Evergreen at Forest Drive $ Evergreen at Glenwood $ 9th Avenue at Evergreen $ Las Palmas Blvd Esplanade from Griffing Drive to South End of Blvd. $ Oaklawn Rights-of-way to Dryden Road $ TOTAL GROUP 2 $ PRICE PER CUT GROUP 3 (A) -9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1) 9th Ave esplanade in center front of library to Stilwell Technical School- both sides (shoulders to drainage ditch bridges) $ Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides(shoulders at 45 angle corners) $ 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) $ TOTAL GROUP 3(A) $ oceat a I c Signature of Bidder Page 13 of 28 PRICE PER CUT GROUP 3 (B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 2) Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders $ Babe Zaharius Park (Basketball and Tennis Courts) — 3500 Jimmy Johnson(cut to ditch line) $ Turtle Creek Drive (Right— of— Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive $ Central Mall Drive(Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right—of—Ways South Mall Right—of—Ways) $ TOTAL GROUP 3 (B) $ GROUP 3 (C)-(Section 3) Q� V Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and d back of TAMS Building 745 - S/Sgt. Lucian Adams Park $ Cj Outside Classroom TOTAL GROUP 3 (C) $ C) t 3 GROUP 4—South Gulfway—Buford to South 15th Avenue South Gulfway from Buford to South 15th Avenue $ Pearl—South 15th Avenue to South 6th Avenue $ Buford—South 15th Avenue to South Gulfway $ Tremont—South 15th to East $ Broadway—South Gulfway to 1st Avenue $ South 1st Avenue—Tremont to Sabine Pass Port Authority $ Greenwich—South 14th Avenue to South 2nd Avenue $ Granger—South 9th Avenue to South 11th Avenue to 2nd Avenue $ South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) $ South 3rd Avenue—Broadway to Granger $ South 2nd Avenue—Greenwich to Granger $ South 5th Avenue—Tremont to Broadway $ South 6th Avenue—Pearl to Greenwich to South 1st Avenue $ South 7th Avenue—Pearl to Greenwich $ South 9th Avenue—Buford to South Gulfway $ South 11th Avenue—Buford to Mechanic $ South 8th Avenue—Dowling to Quinn $ Quinn—South 1st Avenue to South 8th Avenue $ South 12th Avenue—South Gulfway to Greenwich $ South 13th Avenue—South Gulfway to Greenwich $ South 14th Avenue—South Gulfway to North Street DEAD END $ South 15th Avenue—South Gulfway to Buford $ 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue $ C/ IA e/t Signature of Bidder Page 14 of 28 PRICE PER CUT Back Ridge Road-Highway 87 to County Sign $ Welch-South 8th Avenue to South 2nd Avenue $ South 7th Avenue-Quinn to North Mechanic DEAD END and South 1 St Avenue to Scuth 1 lth Avenue $ TOTAL GROUP 4 $ GROUP 5 Byan Park— 1000 Gulfway Drive, including inside train area $ L/ 7 5 Roosevelt Park- 1900 Gulfway Drive,including along ditch area $ 3 q 5 Hughen Park-2700 Lakeshore Drive $ / ,5O Civic Park-220 Lakeshore Drive $ 7 c . Flats on Lakeshore Drive _ $ Kramer/Schuh Place-Procter Street to the Seawall $ / Q 0 Bledsoe Place $ j 7 Domaschk Park $ 3 7 5 TOTAL GROUP 5 $ GROUP 6-Port Acres/EI Vista Areas Eagle Park 1 $ = g 3? El Vista Park V$ far Lf Lakeside Park 0 $ I./j a Montrose Park $ 0 0 / 0 �f t 1 Ray Park at Shirley and Ray $ /,3©© = TOTAL GROUP 6 $ GROUP 7(A)-Thomas Boulevard Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue $ Triangle @ Lewis Drive and 9th $ Triangles on Bluebonnet Boulevard(includes blocks 1600, 1800,2300, 2400,and two(2)triangles @ 2800 block) $ TOTAL GROUP 7(A) $ GROUP 7(B) Barbara Jacket Park- $ 6 /6 TOTAL GROUP 7(B) $ ( i tj GROUP 8-Stilwell Boulevard,Woodworth Boulevard,DeQueen Boulevard,Dryden Road Stilwell Boulevard—Lakeshore Drive to 19th Street $ Woodworth Boulevard-Lakeshore Drive to Gulfway Drive $ DeQueen Boulevard-Lakeshore Drive to 19th Street $ Lakeshore Drive-4100 Block to Stadium Road $ Dryden Road-Procter Street to the Seawall $ Dixie Triangle-corner of Dixie Drive and Lakeshore Drive $ TOTAL GROUP 8 $ a cam ( 1.•7• lnc Signature o i der Page 15 of 28 PRICE PER CUT Group 9 London Bridge Park—3100 Touraine Avenue $ - /North Side Underpass @ Hwy 73 & 347 $ Cecil Reynolds Park—3900 36th Street and 4008 39th Street $ TOTAL GROUP 9 $ Group 10 Medical Center Blvd from West Jimmy Johnson to Highway 365 $ West Jimmy Johnson to dead end $ TOTAL GROUP 10 $ Group 11 —Lakeside Addition-Rights-of-Way Cambridge $ Robin Hood $ // Salisbury $ Prospect $ Waverly $ TOTAL GROUP 11 $ Group 12—Port Acres Addition—Right—of—Ways 62"d Street $ 63`d Street $ Easy&62"d Street $ Diamond& 62nd Street $ Diamond&Russell $ Hazel&Russell $ 59th Street&Jade $ Silver&63rd Street $ Hwy 73 &Jade(off H. O. Mills) $ 64th Street(2 right-of-ways at this location) $ 65th Street $ Dorsey $ 66th Street $ TOTAL GROUP 12 $ a Iene1'a /0 1,0 ©33 5 S COMPANY NAME S REET ADDRESS nevi 'Valerie ' SIGNATURE OF BIDDER P.O. BOX Great Vetf en(ira Pod {/L PRINT OR TYPE NAME CITY STATE ZIP (A-) 11 el aq 33a 7 � �' TITLE ye 1),..,6„, A EA CODE TELEPHONE NO OGi�i a �tc'`9 909 a EMAIL FAX NO. Page 16 of 28 Equipment List Equipment Qty Size of Cutting Deck Bush Hog 1 y Zero Turn or Riding Mower 1 Weedeater p2- N/A Hedge Trimmers / N/A Walk Behind { N/A Chainsaw N/A Blower N/A Edger U N/A Number of Employees o CcS tic/ 7 z Signature of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 17 of 28 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: 06.er, 11 l C. Printed Name: Title: Cej Company: (la / en CICk la u,ri Date: R i SUBSCRIBED and sworn to before me the undersigned authority by b°VIe tote J) of, ItAktoon behalf of said bidder. ttat [-{(/� tta Public in and for the SO.CRYA �`n TUYE FYIf1i f My Notary ID#10077445 State of Texas Expires May 4,2023 My commission expires: .j � 1;,? Page 18 of 28 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: 1 I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. 11 I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 0 C ed, 1 k ,la/e ci 3 - ,. l - ez Firm Name Date 0C ( th7( i e-/V Ira d pelf Authorized Signature Title n cecii tic (cry, to 09 Q3iO1 Name(please print) Telephone r �,�QGI �'I UQIeic.t'a ` 'c% e /c co- Corr Email STATE: 1-Q ,L',;°Y COUNTY: JQ : ' SUBSCRIBED AND SWORN to before me by the above named 'Reed V C flC(&. on this the ILL day of )i .,i,1,,,f , 20 .2. -. ,,..„,:,.. TUYET MAI is: My Notary ID it 10077445 ri,,,,,,,,, yPublic �i ._ "'.F``:'.',,n''}� Expires May 4,2023 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOS:V. Page 19 of 28 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date P.eceiv d has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code A vendor commits an offense if the vendor knowingly violates Section 176.006. Local Government Code.An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. al e fit IA u��J ( ( 2 n I Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated I 1 completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer, Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income other than investment income, from the vendor? Yes No B Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes n No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. J Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176 003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Ja [ & rc • Signature of vendor doing business with the govemmen entity Date Form provided by Texas Ethics Commission www.ethics.state tx.us Revised 1 113 0/2 0 1 5 Page 20 of 28 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ DocslLG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state.or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income,other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence; or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www ethics state tx us Revised t113012015 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION I, C Ceci V o l f C/ Q , the undersigned and representative of VQ (ey-tCt (<4 6'V (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. Name of Company Representative(Print) Signature of Company Representative Date Page 22 of 28 House Bill 89 Verification f / � I, CeCrl ( l C/ (Person name), the undersigned representative (hereafter referred to as "Representative") of 0 l 1'l t✓4 W itr (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. GNATirr RE OF EPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 04,2 day of --)Ut,y , 20 r,„: My Notary ID#10077445 "ti t:' . Expires May 4,2023 N tary yublic Page 23 of 28 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur. its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28 EXHIBIT "D" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 2 IN THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Isreal Lopez doing business as Israel Construction hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 2 for$360.00 per cut as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: Israel Construction Israel Lopez THURMAN BARTIE,MAYOR ' RON BURTON REV.DONALD FRANK,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: /k) u r 1 r t it ti r SHERRI BELLARD,TRMC CAL JONES �--�� CITY SECRETARY INGRID HOLMES THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4,2022 INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday,March 23, 2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE: P22-030 DELIVERY ADDRESS: Please submit one (1)original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR,TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writin;;to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.wi l liams(u�portarthurtx.gov The enclosed Invitation to Bid(ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. ,,s.if, 0J Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M., the 5th Floor Council Chambers located at 444 4th Street, Port Arthur,Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS-PAGE 13 B. EQUIPMENT LIST - 17 C. NON-COLLUSION AFFIDAVIT-PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE I AND SIGN & DATE ON LINE 7- PAGE 20 F. CHAPTER 2252 CERTIFICATION-PAGE 22 G. HOUSE BILL 89 VERIFICATION-PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR SCOPE OF WORK 1 .1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three (3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2)weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park (Section 1) A. Town Hall Park B. Hollywood at 32"d Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32nd Street F. Lombardy Right- of- Ways from 32nd Street to 9th Avenue (West Right - of- Ways) only GROUP 1(A)-North Griffing Park(Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Griffing Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3()-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1) A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park(Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl— South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont— South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South 11th Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South I lth Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn—South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch—South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South I I th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP 6—Port Acres/EI Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard(includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard, Woodworth Boulevard, DeQueen Boulevard, Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11 —Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of— Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming GROUP 12—Port Acres Addition—Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street(2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 21 St November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 20, 2019 GROUP 1 —NORTH GRIFFING PARK(Section 1) PRICE PER CUT Town Hall Park $ Hollywood at 32nd Street $ Sunken Court Blvd Esplanade-Twin City to Lombardy $ Evergreen Blvd Esplanade-Griffing to Tyrell $ Twin City Highway at 32nd Street $ Lombardy Rights-of- Way from 32"d Street to 9th Ave. (West of Rights- of-Way)only. $ TOTAL GROUP 1 $ GROUP IA)—NORTH GRIFFING PARK(Section 2) Former St. Mary's Hospital Property $ (y' TOTAL GROUP 1(A) $ C 9 G GROUP 2-SOUTH GRIFFING PARK Hermann Park—2425 Las Palmas Ave $ Rosedale at Date Street $ Glenwood at Date Street $ Evergreen at Forest Drive $ Evergreen at Glenwood $ 9th Avenue at Evergreen $ Las Palmas Blvd Esplanade from Griffing Drive to South End of Blvd. $ Oaklawn Rights-of-way to Dryden Road $ TOTAL GROUP 2PRICE$ GROUP 3 (A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to CUT Lake Arthur Drive(Section 1) 9th Ave esplanade in center front of library to Stilwell Technical School- both sides (shoulders to drainage ditch bridges) $ Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides(shoulders at 45 angle corners) $ 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) $ TOTAL GROUP 3 (A) $ ignature of Bidder Page 13 of 28 PRICE PER CUT GROUP 3 (B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 2) Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders $ Babe Zaharius Park (Basketball and Tennis Courts) — 3500 Jimmy Johnson(cut to ditch line) $ Turtle Creek Drive (Right — of— Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive $ Central Mall Drive(Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right—of—Ways South Mall Right—of—Ways) TOTAL GROUP 3 (B) $ GROUP 3 (C)-(Section 3) Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and _ back of TAMS Building $ 5 S/Sgt. Lucian Adams Park $ 0 Outside Classroom TOTAL GROUP 3 (C) $ g GROUP 4—South Gulfway—Buford to South 15th Avenue South Gulfway from Buford to South 15th Avenue $ Pearl—South 15th Avenue to South 6th Avenue $ Buford—South 15th Avenue to South Gulfway $ Tremont—South 15th to East $ Broadway—South Gulfway to 1st Avenue $ South 1st Avenue—Tremont to Sabine Pass Port Authority $ Greenwich—South 14th Avenue to South 2nd Avenue $ Granger—South 9th Avenue to South 11th Avenue to 2nd Avenue $ South 1st Avenue—Dowling to Texas Bayou Bridge(both sides) $ South 3rd Avenue—Broadway to Granger $ South 2nd Avenue—Greenwich to Granger $ South 5th Avenue—Tremont to Broadway $ South 6th Avenue—Pearl to Greenwich to South 1st Avenue $ South 7th Avenue—Pearl to Greenwich $ South 9th Avenue—Buford to South Gulfway $ South 11 th Avenue—Buford to Mechanic $ South 8th Avenue—Dowling to Quinn $ Quinn—South 1st Avenue to South 8th Avenue $ South 12th Avenue—South Gulfway to Greenwich $ South 13th Avenue—South Gulfway to Greenwich $ South 14th Avenue—South Gulfway to North Street DEAD END $ South 15th Avenue—South Gulfway to Buford $ 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue $ Signature of Bidder Page 14 of 28 PRICE PER CUT Back Ridge Road—Highway 87 to County Sign $ Welch—South 8th Avenue to South 2nd Avenue $ South 7th Avenue—Quinn to North Mechanic DEAD END and South 15t Avenue to South 1 lth Avenue $ TOTAL GROUP 4 $ GROUP 5 Bryan Park— 1000 Gulfway Drive, including inside train area $ 6 Roosevelt Park— 1900 Gulfway Drive,including along ditch area $ Hughen Park—2700 Lakeshore Drive $ / ( Civic Park—220 Lakeshore Drive $ Flats on Lakeshore Drive $ 3 Kramer/Schuh Place—Procter Street to the Seawall $ Bledsoe Place $ ' Domaschk Park $ J 7 TOTAL GROUP 5 $ q W d GROUP 6—Port Acres/El Vista Areas Eagle Park $ 399 El Vista Park $ q 5 Lakeside Park $ VI Montrose Park $ 7 Ray Park at Shirley and Ray $ /Bob TOTAL GROUP 6 $ 3, GROUP 7(A)—Thomas Boulevard Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue $ Triangle @ Lewis Drive and 9th $ Triangles on Bluebonnet Boulevard(includes blocks 1600, 1800, 2300, 2400, and two(2)triangles 2800 block) $ TOTAL GROUP 7(A) $ GROUP 7 (B) Barbara Jacket Park— $ -q9 TOTAL GROUP 7(B) $ GROUP 8—Stilwell Boulevard, Woodworth Boulevard,DeQueen Boulevard,Dryden Road Stilwell Boulevard—Lakeshore Drive to 19th Street S Woodworth Boulevard—Lakeshore Drive to Gulfway Drive S DeQueen Boulevard—Lakeshore Drive to 19th Street $ Lakeshore Drive—4100 Block to Stadium Road $ Dryden Road—Procter Street to the Seawall $ Dixie Triangle—corner of Dixie Drive and Lakeshore Drive $ TOTAL GROUP 8 $ L Signature of Bidder Page 15 of 28 PRICE PER CUT Group 9 London Bridge Park—3100 Touraine Avenue $ North Side Underpass a, Hwy 73 & 347 $ Cecil Reynolds Park—3900 36th Street and 4008 39th Street $ TOTAL GROUP 9 $ Group 10 Medical Center Blvd from West Jimmy Johnson to Highway 365 $ West Jimmy Johnson to dead end $ TOTAL GROUP 10 $ Group 11 —Lakeside Addition-Rights-of-Way Cambridge $ Robin Hood $ Salisbury $ Prospect $ Waverly $ TOTAL GROUP 11 $ Group 12 —Port Acres Addition—Right-'of—Ways 62nd Street $ 63`d Street $ Easy& 62°d Street $ Diamond& 62nd Street $ Diamond& Russell $ Hazel & Russell $ 59th Street& Jade $ Silver& 63rd Street $ Hwy 73 &Jade(off H. O. Mills) $ 64th Street(2 right-of-ways at this location) $ 65th Street $ Dorsey $ 66th Street $ TOTAL GROUP 12 $ S PI CoSP 0 r o .5- (3 l z D COMPANY NAME STREET ADDRESS 375 o e/ /040e-z SIGNATURE OF BIDDER P.O.BOX �OA-2 111 TIC �7z/ Z PRINT OR TYPE NAME CITY STATE ZIP n�� c9 a E 78' TITLE AREA CODE TELEPHO O OR061 a pe Z 54a9Mail-CoM EMAIL FAX NO. Page 16 of 28 Equipment List Equipment Qty Size of Cutting Deck Bush Hog O Zero Turn or Riding Mower . a j C Weedeater ✓✓✓G N/A Hedge Trimmers ` N/A Walk Behind 0 N/A Chainsaw J N/A Blower 3 N/A Edger N/A Number of Employees Y Prxe f pe-? A)_ - g? Signature of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 17 of 28 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Ts el jo,Pe'2 Printed Name: 1 ko, '' jcy?Z Title: C J Company: 75rQCA-," ���n_5IY l/T1Uati Date: ,./eS vad LoitiZ SUBSCRIBED and sworn to before me the undersigned authority by % the detda of,m e4 on behalf of said bidder. 4rif /06),)4:kai ►w °oe PATSYary LOREID#126LL DANIEL613342S Notary Publi in and for the r°O�J►,`� Not My Commission 13 Expires2024 State of Texas , My commission expires: D 4 'J3—X 9' Page 18 of 28 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The u ersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Firm Name Date -T PO e( lain O LL1I 7 Authorized Signature Title slew-e( )C,Pi ? L/07 93 gy' ' Name (please print) Telephone TS oa-ei WO? . 5_3 g l ? " Email STATE: fps' COUNTY: pr50,J SUBSCRIBED AND SWORN to before me by the above named Y0ei on this the ';p�N Ll day of rrila rC4 , 20 22 . 1►a''offs` PATSY LORELL DANIELS z°�L,� Notary ID#126613342 I '"1746,; My Commission Expires 1 Notary Pub c �'tr-6+ August 13,2024 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 19 of 28 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg.,Regular Session. OFFICE USE ONLY This questionnaire is being filed in arrnrdance with Chapter 176,Local Government Code,by a vendor who Data Received has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code An offense under this section is a misdemeanor Name of vendor who has a business relationship with local governmental entity. JS (r) nCheck this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. fl Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176 003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Signature of vendor doing business with the governmental entity ate Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11:30/2015 Page 20 of'28 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):'Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local govemmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code$176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids,correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided try Texas Ethics Commission www.ethics.state.tx.us Revised 1 1130/20 1 5 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION lope-2 , the undersigned and representative of 5- Co n 7`Y (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. 275-ka e/ /n, 2 Name of Company Representative(Print) ,Z3--Nad loPc? Signature of Company Representative Date Page 22 of 28 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB. the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur. Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28 EXHIBIT "E" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY IN GROUP 3(C) IN THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Anthony Young doing business as South East Texas Lawn & Maintenance, LLC hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 3(C) for$2,050.00 per cut as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: South East Texas Lawn & Maintenance, LLC Anthony Young -CITY OF PORT ARTHUR,TEXAS ADDENDUM NO. ONE (1) March 17,2022 BID FOR: MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. The only groups that they should bid on are Group 1, Group 1 A, Group 2, Group 3C. Group 4, Group 5, Group 8, Group 9, Group 11 and Group 12. 2. Attached is the revised Bid Sheet. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. II r {�� if., ldl�11114;,_ Cli'on Williams, CPPB Purchasing Manager Signature of Prupos r fJ Date 570ce1-,4 EQS/ er S Le-4.J6t O / et '1 Veer')cv+c e Company Vendor Name THURMAN BARTIE,MAYOR RON BURTON REV.DONALD FRANK,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: 'i u r t r t lr u r SHERRI BELLARD,TRMC CAL JONES �--' CITY SECRETARY INGRID HOLMES THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4, 2022 INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, March 23,2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE:P22-030 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writinj'to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williamsportarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. eL w. Gt}dee Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M., the 5th Floor Council Chambers located at 444 4th Street, Port Arthur,Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State,Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS—PAGE 13 B. EQUIPMENT LIST- 17 C. NON-COLLUSION AFFIDAVIT—PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT—PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST—(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE 1 AND SIGN & DATE ON LINE 7- PAGE 20 F. CHAPTER 2252 CERTIFICATION—PAGE 22 G. HOUSE BILL 89 VERIFICATION—PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR 1. SCOPE OF WORK 1.1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three (3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2)weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park (Section 1) A. Town Hall Park B. Hollywood at 32nd Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32nd Street F. Lombardy Right- of- Ways from 32nd Street to 9th Avenue (West Right - of- Ways) only GROUP 1(A)-North Griffing Park (Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Griffing Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3(A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1� A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park(Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl— South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont—South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South l Ith Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South 1 lth Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn— South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch— South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South 1 I th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP 6—Port Acres/El Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard (includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard,Woodworth Boulevard, DeQueen Boulevard, Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11—Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming GROUP 12—Port Acres Addition —Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street(2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of— Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 215t November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 1 OF 4 BID FOR: Mowing of Various City Properties,Parks and Right-of-Ways BID DUE DATE: March 23,2022 PRICE PER CUT GROUP 1—NORTH GRIFFING PARK(Section 1) Town Hall Park $ 2s C) Hollywood at 32nd Street $ G,p Sunken Court Blvd Esplanade-Twin City to Lombardy $ 3 0 0 Evergreen Blvd Esplanade-Griffing to Tyrell $ 6 c Twin City Highway at 32"d Street $ a o Lombardy Rights-of-Way from 32"d Street to 9`1'Ave.(West of Rights-of- 3 D b Way)only. $ TOTAL GROUP 1 $ 916 GROUP 1A)—NORTH GRIFFING PARK(Section 2) Former St. Mary's Hospital Property $ I D C) TOTAL GROUP 1(A) $ !5 U c� GROUP 2-SOUTH GRIFFING PARK Hermann Park—2425 Las Palmas Ave $ 30o Rosedale at Date Street $ Glenwood at Date Street $ g 0 Evergreen at Forest Drive $ Ci d Evergreen at Glenwood $ g p 9th Avenue at Evergreen $ g 6 Las Palmas Blvd Esplanade from Griffing Drive to South End of Blvd. $ 5 0 Oaklawn Rights-of-way to Dryden Road $ Li a a TOTAL GROUP 2 $ 1.2-1 D GROUP 3 (C)-(Section 3) Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building $ 55 C) _ S/Sgt. Lucian Adams Park $ / 6 0 0 Outside Classroom S 0 a TOTAL GROUP 3 (C) $ ; ,6.0 d-,/�� Signature of Bi@fler Page 13 of 28 ADDENDUM #1 CITY OF PORT ARTHUR, TEXAS BID SHEET PAGE 2 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT GROUP 4—South Gulfway—Buford to South 15th Avenue South Gulfway from Buford to South 15th Avenue $ Pearl— South 15th Avenue to South 6th Avenue $ Buford— South 15th Avenue to South Gulfway $ Tremont—South 15th to East $ Broadway—South Gulfway to 1st Avenue $ South 1st Avenue—Tremont to Sabine Pass Port Authority $ Greenwich—South 14th Avenue to South 2nd Avenue $ Granger—South 9th Avenue to South 11 th Avenue to 2nd Avenue $ South 1st Avenue—Dowling to Texas Bayou Bridge(both sides) $ South 3rd Avenue—Broadway to Granger $ South 2nd Avenue—Greenwich to Granger $ South 5th Avenue—Tremont to Broadway $ South 6th Avenue—Pearl to Greenwich to South 1st Avenue $ South 7th Avenue—Pearl to Greenwich $ South 9th Avenue—Buford to South Gulfway $ South 11 th Avenue—Buford to Mechanic $ South 8th Avenue—Dowling to Quinn $ Quinn— South 1st Avenue to South 8th Avenue $ South 12th Avenue—South Gulfway to Greenwich $ South 13th Avenue—South Gulfway to Greenwich $ South 14th Avenue—South Gulfway to North Street DEAD END $ South 15th Avenue—South Gulfway to Buford $ 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue $ Back Ridge Road—Highway 87 to County Sign $ Welch— South 8th Avenue to South 2nd Avenue $ South 7th Avenue—Quinn to North Mechanic DEAD END and South I' Avenue to South 1 I th Avenue $ TOTAL GROUP 4 $ /V Q 6 , 0 Signature of Bi der Page 14 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 3 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT GROUP 5 Bryan Park — 1000 Gulfway Drive, including inside train area $ Roosevelt Park— 1900 Gulfway Drive, including along ditch area $ Hughen Park—2700 Lakeshore Drive $ Civic Park—220 Lakeshore Drive $ Flats on Lakeshore Drive $ Kramer/Schuh Place—Procter Street to the Seawall $ — Bledsoe Place $ Domaschk Park $ TOTAL GROUP 5 $ N v e o b GROUP 8—Stilwell Boulevard,Woodworth Boulevard, DeQueen Boulevard,Dryden Road Stilwell Boulevard — Lakeshore Drive to 19th Street $ Woodworth Boulevard—Lakeshore Drive to Gulfway Drive $ DeQueen Boulevard—Lakeshore Drive to 19th Street $ Lakeshore Drive—4100 Block to Stadium Road $ Dryden Road—Procter Street to the Seawall $ Dixie Triangle—corner of Dixie Drive and Lakeshore Drive $ TOTAL GROUP 8 $ N r› f3 f$ Group 9 London Bridge Park—3100 Touraine Avenue $ 3o0 North Side Underpass cr, Hwy 73 & 347 $ b 0 Cecil Reynolds Park—3900 36`1' Street and 4008 39`h Street $ S o c� TOTAL GROUP 9 $ ei b O Group 11 —Lakeside Addition-Rights-of-Way Cambridge $ .200 Robin Hood $ a.c> Salisbury $ Prospect $ Qo c; Waverly _ $ ab TOTAL GROUP 11 $ too. Signature of Bidd Page 15 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 4 OF 4 BID FOR: Mowing of Various City Properties, Parks and Right-of-Ways BID DUE DATE: March 23, 2022 PRICE PER CUT Group 12— Port Acres Addition—Right—of— Ways 62nd Street $ 63`d Street $ Easy & 62°d Street Diamond & 62"d Street $ Diamond & Russell $ Hazel & Russell $ 50 Street& Jade $ — Silver& 63`d Street $ Hwy 73 &Jade(off H. O. Mills) $ 6461 Street(2 right-of-ways at this location) S 65`h Street $ -- Dorsey $ 66`1i Street $ TOTAL GROUP 12 $ W o 60,) -/v,„f`Z L�'SY ? S �e e^�:' `� a i.t�. L L .741 E/; , S�. COMPANY NAME STREET ADDRESS 22 7.2 SIGNATURE2 ID ER P.O. BOX W/t/-4 n c,0 -Fee 7r/ 7772 Ll PRINT OR TYPI NA 1E —/ CITY STATE 7IP (14er. C4109) Y — .2 1 y TITLE AREA CODE TELEPHONE NO EMAIL FAX NO. Page 16 of 28 Equipment List Equipment Oty Size of Cutting Deck Bush Hog I S cf Zero Turn or Riding Mower 3 60 ;n C.e. Weedeater N/A Hedge Trimmers 3 N/A Walk Behind N/A Chainsaw 3 N/A Blower 3 N/A Edger N/A Number of Employees 1�- 3 i-2a A.2 Signature of PropoTer V Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 17 of 28 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: - Printed Name: Title: Company: c E ez s % . L4;41.,,., /ya;Mte ��,,c� L L Date: 7/2( SUBSCRIBED and sworn to before me the undersigned authority by 21 the ArA of, 10 on behalf of said bidder. JANSON TANG N ry Public in n or the PUt!c, Brae nt Texas Cvmrtt ExtD res 03_13_2Q23 State of Texas Notary i 126037350 My commission expires: 3-43-23 Page 18 of 28 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. -5-;.a44/ &-5 1 7e:1'5. L ''" ct 1% ,1-e_4V-e,c, L L c_ _T 42' /� 2, Firm Name ,1 Date _.7, GJ n may^ Authorized Sign h ure Ll_i Title o �/ yo r'124 � �5 ( go c\J 1146 '4.21‘/ Name (please pflfnt) Telephone 4 yo c.-4,5 sei-K esma, /. c 0,_, Email STATE: Tkos COUNTY: SUBSCRIBED AND SWORN to before me by the above named 47- fjoi y l v6/07 on this the �/ day of Arch , 20 4a . 1 '` N(UeUbliC 023 1. c.' RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 19 of 28 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code, by a vendor who Data Receivsd has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 175.006(a-1), Local Government Code A vendor commits an offense if the vendor knowingly violates Section 176.006. Local Government Code-An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. nCheck this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which N//4 you became aware that the originally filed questionnaire was incomplete or inaccurate) ▪ Name of local government officer about whom the information is being disclosed. /R Name of Officer • Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A)/Fl A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income. other than investment income, from the vendor? Yes No B Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No • Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. N/ 1 ▪ (-1 Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts N� s described in Section 176.003(a)(2)(B). excluding gifts described in Section 176003(a-1) ?J / z> 3/.22 Signature of vendor d busi ess wi tl governmental entity Data Form provided by Texas Ethics Commission www.ethics.state-tx.us Revised 11/30:2015 Page 20 of 28 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.usi Docs/LG1htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal.state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local govemment officer or a family memberof the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer.described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www ethics state.taus Revised 11/30,2015 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION I, !/ ,14 , the undersigned and representative / J of So Lclty! L t TG.t•CtS n �- tG 1 fr 7- n L- L L (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. Name of Company Re resent-alive (Print) Signature of Can Repre ntative /�.2 / 2-2. Date PaL!c 22 of 28 House Bill 89 Verification I, ADD O —J v�./5 (Person name), the undersigned representative (hereafter referred �+ to as "Representative") of /e,e 5. Lc,� '.i /`46 ate vlc_i� CP ) LL C.. (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SIGNATURE OF 2EP ESENT E SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 2! day of r1ar -7 , . JANSON TANG Put I u Stye ni Texas C Ek es 03 023 72 i N,;;;!c•• iG 12603.7250 ': Notary Pup1ic Page 23 of 28 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax;therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 • b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28 EXHIBIT "F" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES, PARKS AND RIGHTS-OF-WAY IN GROUP 9 IN THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Frederick B. Whitaker doing business as Whit's Grass Cutting hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 9 for$400 per cut as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: Whit's Grass Cutting Frederick B. Whitaker 0 -CITY OF PORT ARTHUR,TEXAS ADDENDUM NO.ONE (I) March 17,2022 WI) FOR: MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY The following clarifications, amendments,deletions, additions, revision and.or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. The only groups that they should bid on arc Group I, Group IA,Group 2,Group 3C, Group 4. Group 5, Group 8,Group 9,Group II and Group 12. 2. Attached is the revised Bid Sheet. If you have any questions. please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUNIENTS. Ci*on Williams,Purchasing Manager Signature of'Proposer Date WHIT'S GRASS CUTTING Compan> Vendor Name THURMAN BARTIE,MAYOR RON BURTON REV.DONALD FRANK,MAYOR PRO TEM City of CITY MANAGER COUNCIL MEMBERS: o r r r t it li r. SHERRI BELLARD,TRMC CAL JONES �-- CITY SECRETARY INGRID HOLMES I' vac THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4,2022 INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, March 23, 2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE:P22-030 DELIVERY ADDRESS: Please submit one (I) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in writin;to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M., the 5th Floor Council Chambers located at 444 4th Street, Port Arthur, Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS —PAGE 13 B. EQUIPMENT LIST- 17 C. NON-COLLUSION AFFIDAVIT—PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT—PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST—(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE 1 AND SIGN& DATE ON LINE 7- PAGE 20 F. CHAPTER 2252 CERTIFICATION—PAGE 22 G. HOUSE BILL 89 VERIFICATION—PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR 1. SCOPE OF WORK 1.1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three(3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2)weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park (Section 1) A. Town Hall Park B. Hollywood at 32nd Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32nd Street F. Lombardy Right- of- Ways from 32nd Street to 9th Avenue (West Right - of- Ways) only GROUP 1(A)-North Griffing Park (Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Griffing Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3(A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 1) A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park(Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl— South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont—South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South 11 th Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South 1 lth Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn—South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch— South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South 1 1 th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP P 6—Port Acres/EI Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard (includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard, Woodworth Boulevard, DeQueen Boulevard, Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11—Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of— Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming GROUP 12—Port Acres Addition—Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street (2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS • March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 21st November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 ADDENDUM #1 CI II OF PORT ARTHUR,TEXAS BID SHIFT PAGE 1 OF 4 BID FOR: Mowing of Various City Properties. Parl,,,and Right-of-Wzos BID DUE DATE.: Ma!cli),..)„ 2022 PRI( E PLR ( 1 I 1 GROUP I \OR III 61411,I-ING PARK (Section I) i Town Hall P,1-k 1S160 00 L1 Efollrood at 12" Street $ 40.00 rSunken t ono BIN(' ETIanade-Twin City to Lombardy $ 5000______ Evergreen BIN ki Esplanade-Griffins to Tyrell [A-win City Highway at 32`"'Street _ _ . _Is eo,o_o $ 40.00. Lombardy Rights-of-Way from 32nd Street to VI'Ave. (West of Rights-of- Wuy)only. TOTAL GROUP I i $ 400,00 -- 1. GROUP !Ai:NORTH G1411,1:1\t; PARKISectionli. I owlet St Mar)'s liospital Poipett. ji 300.00 TOTAL GROUP 1(A) $ 300.00 [ GROUP 2-SOUTH GRIFFING PARK 11crtnatin Park 2425 Las Palmas Are I $ 155,00 L Rosedale at Date Street S 35.00 , Glenwood at Date Street $ 35.00 0..sergreen at Forest Drive S 35.00 Ek eq.:real at Glenwood 1 S 35.00 94 Al tlitis: at Eversreen S 35.00 t . I as P.dinas Blvd Esplanade from (inning Drive to South I.nd of Ilk& S 35.00 ()aki,v,%o RIglus-of-u ay to Dt)dcn Road 5 35.00 TOTAL GROUP 2 S 400.00 GROUP 3 t( )- (Section 3) litunigiani Palk-cat to drainage canal to feeder road on Ilvi!, back ot I 1 NIS !tinkling \ 0 00 S Sgt I wan Ad,stits Park 0 00 Ciao& aiNsroon . TOTAL GROUP 3 (0 \ NO BID 4Naity, Signature Of liiik er Page 23 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 2 OF 4 BID I'OR Nio%%ing of Various City Properties, Parks and R ight-of-Wa), BID In F. DATE: Ntareh 2,3 2022 PRICE PER CUT . . CROUP 4- South Culf%%a - Buford to South 15th A‘entie _.._. South Cluilv.a% from Buford to South 15th Avenue s 0.00 ._____.... l'edrI South 15th ;%%enuc to South Gth Avenue $ 0.00 tilit6R1 South 15111 Avenue to South Gulfway $ 0.00 I lemon! South 15th to East , S 0.00 .._... - -3 Brouthk.o, South (iult\ku,.. to I st A‘coue 1 S 0.00 ----------4 South 1st A%me I reoont to Sthitte Pass Port Authority 5 0.00 i Greem%telt South 14th .Avenue to South 2nd AL ChM' : S 0.00 . ....,.. , (itall?...;CF South )th A%enue to South 1 I th A%enuc to 2nd A%claw . S 0.00 South I st At cituc DovOins to I exas I iu)..ou It!idge (both sides) ' $ 0.00 ---i South ltd A%cum. - Broadway to Granser S 0.00 — South 2nd A%mut.. Greenwich to GrarTet I S .. I South 5th A%elm,: I reniont to Broad .1% ' S. 0.00 ..... „._.., __. South tith A%elate PcutI to Green%%IA to South 1st A‘craw d S 0 00 i South 7th A%ethic Pcuri to (irecto%tch l'S 0:00 South 9th A4 C110,...* littl'ord to South Gulfw/ i $ 0.00 +, , ..1 South I I th A‘en,te tiutOrd to \tedunic A s 0.00 , I S' lititStti A%enue Dov,hoe, to Qtuol S 0.00-..4 Quinn South I st A%enue to South sth A%elute i S 0.00 South I l'th ANctute South Gul 1\1 a) to tirectmidt I S 0.00 ,---- — — ----4 — — South I lth \‘...7nue South Gulf'.'..o. to Citecto%Rt ' S 0.00 - ---4 south 1.4th Akenuc South t ittlt\%a% :0 \ouh Street Di \1) I \1i ' S 0.00 i South I 5th A%ethic South i.Lint,:A!, 70 ButOrti s 0.00 2nd A%enue from South Street DEAD END to Quinn; 3rd A%CMIC from Welch to South Street DEAD END;4th A.(Mlle from i n,unn to North Street DEAD END: Sit I Avenue from Welch to Quinn; 6th A%enuc front Quinn to South Street DEAD END and Sth Avenue ',,, 0.00 It Rut Road IdeloA.;-ty X7 to County Stun \ 0.00 \\CL h south Nth Ateiltie to South 2nd A%enue s 0.00 ._. ',Loh 7th A%caue Quinn to North Mechanic DI Al) END and South I .\%emu- to south I I th Avenue s, 0.00 . . TO l'.-11.. GROUP 4 s NO BID . SI4nature of Bidder Page 14 of 28 ADDENDUM #1 CITY OF PORT ARTHUR,TEXAS BID SHEET PAGE 3 OF 4 BID FOR: Mowing of Various City Properties. Parks and Right-of-Ways BID DUE DATE: March 23. 2022 PRICE PER CUT GRot'P 5 Bryan Park 1000 C iul ltc.tv I)ri t c, including inside train area 's 175.00 1 Roosevelt Park 1900 GuIfv a Drip c, including along ditch area _ ' 150.00 _ ' Hughcn Park--2700 Lakeshore Dric 100.00 �a__ �_ Civic Park-220 I.ake;horc I)ri c c S 75.00 iI Flats on Lakeshore Drive -t j 75.00 Kramer'Schuh Place - Procter Street to the Seawall S 50.00 i Illcd,oc place $ 75.00 i Donn t,chk Park ..*.i j $ 75.00 i TOTAL AL GROUPS a..__._ � I S 775.00__. . _. 1 GROUP S Stilcscll Iloulcvard,Wootlte( rth Bottles arc!. I)cQueett Boulevard, Dryden Road Stilvc ell Boulevard I .rkc.hr,r-e 1)ri%c to 19th Strt e 5 0.00 ~ -- Woodworth Iloulcvurd l ,tke.,1:ore l):i (,.' (;ulfway Drive S 0.00 De ucen Boulevard I .rkeshorc Unto to I" Street �._ .____...-._�.Q_ 0.00 Lakeshore Drive- 4 inn t Block to Stadium Road 0.00 Des Glen Road Procter Street to the Sewall 5+ 0.00 1)i\Ie I'ri.ut12le corner of.Dixie Drive and Lakeshore Drive ' 0.00 TOTAL GItOt'P 8 $ NO BID (;rou 9 I „Haan I3rid c 1'3rk 11(to-I(qualm: A>c.-rtue " 160.00 1,,rth Side t rude p.v., a I Iss . f) R 347 ti 75.00 ("cell Reynolds Irk 3900 36`h Street and 44nos . ,t''' street N 165.00 10FAL (dun I' t? S 400.00 Group I I -- Lakc,ide Atltlltion-Rights of-Way ('a`nhridge___ S 0.00 Robin) • S 0.00 Salisbury `' 0.00 I'ruspce( . S 0.00 ti al,crl) $ 0.00 . "TOTAL GROUP I i S NO BID a I\ . , I:2 tic_c, \-....Z, . ,b.tak. _ I ,_ Signature of Bid(et Page iS of 28 ADDENDUM #1 OF PORT ARTHUR.TEXAS BID SHEET PAGE 4OF4 BID FOR: Moo ing or Various Cif) Properties. Park, ;ind RID DUE DATE: N hell 23 2022 P1t1C'I: 1'FR (TT Group 12 - Port Acres Addition - Right - of Wa” 62"`t Street S 0.00 63"i Street S 0.00 t asy & 6rd Street y 0.00 Diamond& 62'4 Street ' 0.00 Diamond & Russell 5 0.00 Ila/el & Russell 5 0.00 S()'r' Street & Jade s 0.00 �I v er 6 tr Street 0.00 ►I�+� 7. A jade(oft if. (1, Mills) ; 0.00 n.id. Street I' right.of ++anti al this location) j 0.00 6516 Street 0.00 Doi s 0.00 (4h1' `firm \ 0.00 TOTAL GROUP 12 f 'to NO BID WHITS GRASS CUTTING 3336 BIRCHWOOD TRIANGLE t ri\!I' \r' a N1%II I I \fOO>l;i `;ti ASeihrtijc 1--Z•.) N/A 'Itt\ \ Itr )\ FREDERICK B. WHITAKER PORT ARTHUR. TEXAS 77642 l'I \\II • iE 't I '+ Ef 111 OWNER (409) 626-4501 Hill VI'I \ i ; riII It1I ..� r whit@gt.rr.com N/A I \II I \\ vra Page 16 of 28 Equipment List Equipment Q y Sire of Cutting Deck Bush Hog 0 ZeroTum or Riding Mower 4 1-54", 2-52", 1-48" Weedcater 9 h : }ledge Trimmers 3 N :� Walk Behind 5 IN'A ChainsaG3. 1 N A Blower 2 N A Edger 3 N A Number of Employees 5 04i-V-C9 -5-- 21- 2.12. SI,'Itature of Proposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. t`_' 17 ,. :+� NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State. codified at Section 15.01. et seq.. Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: ohkaii Printed Name: FREDERICK B. WHITA ER Title: OWNER Company: WHIT'S GRASS CUTTING Date: -3 2,1 j2 SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf of said bidder. EMILY JANNISE Notary Public i f the iP Notary Public .Q,e! STATE OF TEXAS State of Texas "� ?. MyComm.Exp.03-29-25 F)/� C� '_ Notary ID# 33022 6 3-7 My commission expires. 0/3- j.`,'t 2 J 1',1,:c 18to :X AFFIDAVIT All pages in Offeror's Responses containing statements, letters,etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. WHITS GRASS CUTTING 3 2 1- 12- Firm Name Date N.9---Accua ,1 E. off F, , OWNER Authorized Signature Title FREDERICK B. WHITAKER 409-626-4501 Name (please print) Telephone whit@ gt.rr.com Email EMILY JANNISE Notary Public STATE: ><C _5 ;* * *; STATE OF TEXAS 11 My Comm.Exp.03-29-25 Notary ID#13302263-7 COUNTY: - SUBSCRIBED AND SWORN to before me by the above named t'( rt -� *�, t� on this the 1%-1\ day of 21 6 1/4 20 22. C)CA1"-fAAJL-P Notary Pohl' RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 19 of 28 - _ CONFLICT OF INTEREST QUESTIONNAIRE FORM Cla 1 For vendor doing business with local governmental entity T hos qiioalloon,1171 reflOCIS changes made to the isw by H 0 23, Oath Leg Reoutsr Session OFFICE USE ONLY fl L.01.4 tea it ice dwit Chapter I18 Local . 0.1 , i. idivry pato Rscons, hi n a bairwas reinocnisnip defined by Section 175 c.tri I;I.a,with ! • •,, • 4,1 f•49 voirox re-44% ftioworraots undo, Seism I AS 004irb By Law Vas cargstiunrtorers 4.4 voth terricts gairorest kovf tri r)4 1.-r,:r1 50 ewer rwneotal array'irr.:t War tor'No 711 tastiro4s 41arf 111.•date Co vendor becomes 44449 of fart%that risque be S!.(stornent lied 100 t'_•••rit.'”, I 71100dur I Local Crow/ornery Code A otv-4 offense I be walin:i.r Iviovergly Incitation Section t 71$005 Local Govornevilalt Code Ar Of.A. de. 111 fie, ,$ • Name of vendor who has a buelnese roiationshop with local governmental ohtity N/A DCheck 014 box if you ate filing an'axiale Ion reeviousiy filed questi emu**.(The law regai,es tr,at-fr.,4,1*-,,k, 4:‹41,...1 clUknt0"01-110 th" •111,“11',V“I,FA.nr c.r rr Wu,than tin) 701 business day after the date or you beciiiiene aware that the originally tiled questionnaire was eicomplete or inaccurate ▪ Name of local government office'about whom Itie information,.being disclosed Name OP rlitticur 4.1 Describe each employrnen1 or other business relationship with the local government olficel or a ferrety member of the office' as descelbed by Section 1/6 003(a;(2)(AI Also describo nay Ivrwfy relationship with the local government officer Complete subpar ts A and for each employment or business reIntionshIp described Attach ackfrlionsi pages to this Form Clo its tieces11111 y A ls the local goveftwnent officer?or a family member c the officer recielving or *fey to reoetwe tarare ref:one Other than investment tricorn/et, from the vendor? Yes No 8 Is the vendor receiving or Itery to receive truable income other than etvcristment income from or at the diet .' of the iota government officer or a family rnernber of the officer AND the taxabe income is not received from Int. lOCx governmental entity/ seA!'` rl 3C1 the each employment or business relationship that the vendor named In Section I maintains with a corporation or inilitleis entity with spet.1 to which the Itruil goyim f iiii.r it officer vet yen ivi nih..er to eci,u or hold* air o wner ship interest of one percent or morn ! • :PII Weldor has„i, ir,Kai government ether c ri'Amoy mernbei )41,(3),0•41 a 14, • in Section 176 Oat It e.ciudlag gifts tlesal*O in Sedlen 176 O( .r ,t•rtk)tel. *MI.1,, row,rtmsolLe0 erbt) 4"n prVOCtOgi t4 mat€ CCTrntS41;:rn *Wr4 Wit;t+ 114 liApv•srpd t 302C It. rags 211 tt; 2$ CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local govemment officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION 1, FREDERICK B. WHITAKER , the undersigned and representative of WHIT'S GRASS CUTTING (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252, Section 2252.152 and Section '252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253,153, I further certify that should the above-named company enter into a contract that is on said li tint; of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, 1 will immediately notify the at of Port Arthur Purchasing Department. FREDERICK B.WHITAKER Name of Company Representative(Print) .__— Sig,nature of Company Representative _S- Z-t- Z2 Date Page 22 ui 211 House Bill 89 Verification I, FREDERICK B. WHITAKER (Person name), the undersigned representative (hereafter referred to as "Representative") of WHITS GRASS CUTTING (company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. f nk J-))) b SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority. on this day of ar . 202-Z, ..P�PiZ EMILY JANNISE (� J 1,9 Notary Public * •) STATE OF TEXAS ,,�� 1 My Comm.Exp.03-29-25 Notary Public ^ / • Notary ID#13302263-7 PAIN 23ol2x GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28 EXHIBIT "G" CONTRACT FOR MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY IN GROUP 11 IN THE CITY OF PORT ARTHUR THIS AGREEMENT,made this day of , 2022, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Sam Henderson doing business as Consider Us hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be for approximately twelve (12) months from the date stated in the Notice to Proceed, unless sooner terminated under the provision hereof, with an option to renew for two (2) additional one-year period. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The Contractor will perform mowing of properties and Rights—of—Way in Group 11 for$440 per cut as stated in the Contract Documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4 The Contractor will commence the work required by the Contract Documents on or before a date to be specified in the "Notice to Mow" and will mow the lots within seven days unless the period for completion is extended otherwise by the Contract Documents. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Advertisement for Bids 3) Addenda 4) General Information 5) Specification 6) Bid 7) Notice of Award 8) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2022. OWNER: CITY OF PORT ARTHUR Ron Burton City Manager Signed on the day of 2022. CONTRACTOR: Consider Us Sam Henderson l THURMAN BARTIE,MAYOR toph: RON BURTON REV.DONALD FRANK,MAYOR PRO TEM City of •;` - CITY MANAGER COUNCIL MEMBERS: _ u r r r r h rrY SHERRI BELLARD,TRMC CAL JONES �- CITY SECRETARY INGRID HOLMES Ir rns THOMAS KINLAW VAL TIZENO KENNETH MARKS CITY ATTORNEY CHARLOTTE MOSES MARCH 4,2022 INVITATION TO BID Mowing of Various City Properties,Parks and Rights-of-Way DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, March 23, 2022 (The clock located in the City Secretary's office will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, March 23, 2022 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend. MARK ENVELOPE: P22-030 DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Invitation to Bid or Scope of Work should be directed in ;whin,'to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur. Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted. Clifton Williams, CPPB Purchasing Manager Page 2 of 28 MANDATORY PRE-BID CONFERENCE A Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and prospective bidders for Mowing of Various City Properties, Parks and Rights-of-way is scheduled for March 11, 2022 at 10:00 A.M.,the 5th Floor Council Chambers located at 444 4th Street, Port Arthur, Texas. The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary,will issue an addendum(s)to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. Page 3 of 28 CITY OF PORT ARTHUR INVITATION TO BID Mowing of Various City Properties, Parks and Rights-of-Way (To be Completed ONLY IF YOU DO NOT BID) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 4 of 28 SUBMIT THE FOLLOWING. A. BID SHEETS-PAGE 13 B. EQUIPMENT LIST- 17 C. NON-COLLUSION AFFIDAVIT-PAGE 18 (MUST BE NOTARIZED) D. AFFIDAVIT-PAGE 19 (MUST BE NOTARIZED) E. CONFLICT OF INTEREST-(IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE 1 AND SIGN & DATE ON LINE 7-PAGE 20 F. CHAPTER 2252 CERTIFICATION-PAGE 22 G. HOUSE BILL 89 VERIFICATION-PAGE 23 Page 5 of 28 SPECIFICATIONS FOR GRASS MOWING OF VARIOUS CITY PROPERTIES,PARKS AND RIGHTS-OF-WAY IN THE CITY OF PORT ARTHUR 1. SCOPE OF WORK 1.1 These specifications concern the mowing of grass, weeds and uncultured plants on various City properties, parks, and right-of-ways in the City, for mowing of property groups as noted in bid specifications. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following. 2. WORK ASSIGNMENT 2.1 The Contractor will be given a schedule as to what week each area will be cut. Failure to contact City's representative as laid out in these specifications may result in the termination of this contract. Assignment shall begin within 48 hours as to the agreed upon date and completed within 24 hours of start. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. The Schedule will have a start time and a cut-off time, all invoices will be due the last week of mowing. 3. MOWING SPECIFICATIONS 3.1 Each area shall be clean cut to a height of 2 inches using either a flail or a reel mower of sufficient size, and as approved by City's representative, with due consideration given to proven past performance of the equipment on similar work to complete the task. 3.2 The area will be cleared of litter, debris prior to any mowing and all cuttings and clippings disposed of in a proper manner at the time maintenance is performed. 3.3 Ruts caused by contractor's equipment shall be filled at contractor's expense. 3.4 Limits of mowing are defined as the property lines of park right-of-way 8-10 feet off pavement. Corners at intersections will be moved a 45 degree to intersection for clear field of vision. 3.5 Ditches shall be cut with slope mower to avoid rutting or by other means approved by City's representative. 3.6 Along some Right-of-Ways it should be noted that they are maintained by citizens in some areas. 3.7 Please DO NOT cut park areas with bat wings. 3.8 Please DO NOT cut park areas with large tractors. 3.9 Contractors will be responsible for damages to any playground equipment/street signs, etc. Contractor is responsible for reporting damaged property immediately to the Parks Department. Page 6 of 28 3.10 The contractor will be subject to liquidated damages of$25.00 per day for each group and right- of-way that is not mowed within the required time. 3.11 Mowing contractor must wear Personal Protection equipment while performing contractual duties. Examples are Safety Vest, Safety Glasses, Gloves. 4. MONOFIAMENT TRIMMING 4.1 Contractor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs, and abutting fences. Trim around poles, signs, park apparatus, tables and structures, etc. to a radius of three (3) feet. 4.2 Contractor shall collect and dispose of clippings. No grass clippings shall be place be placed or blown into the City's Drainage Culverts or in the streets. 4.3 Frequency of trimming shall be determined by City's representative but normal frequency is approximately every two (2)weeks for these areas during growing season. 5. HEDGE/TREE TRIMMING 5.1 Hedges, stands of cane, oleander and other flowering/bushes, shall be maintained as requested by City's representative. (approximately two (2)times a year). 5.2 Contractor will be responsible for collecting and disposing of cuttings. 6. PAYMENT 6.1 The Contractor will submit two (2) copies of an invoice in the amount as stipulated on Bid Schedule to the Parks and Recreation Department upon completion of work. Payment for completed work will be made only after verification by a City representative that work was performed satisfactorily and within the time constraints allowed. 7. EMERGENCY PLAN 7.1 Is invoked as a result of excessive growth and the contractor is unable to handle work load. The City reserves the right to utilize additional contractors in any area to reduce the health hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors should report immediately to the Director of Parks and Recreation, all equipment failures, breakdowns, and rain days in wiring within twenty-four (24) hours. Additional mowing can be assigned to other contractors to help alleviate backlogs. Page 7 of 28 8. CONTRACT PERIOD 8.1 This Contract will one year with the option to renew for two (2) additional one year periods.. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 8.2 NO CONTRACTOR WILL BE AWARDED MORE THAN THREE (3) AREAS. IT WILL BE THE CONTRACTOR'S RESPONSIBILITY TO PROVIDE DOCUMENTATION THAT THEIR COMPANY HAS THE EQUIPMENT AND MANPOWER TO MAINTAIN THEIR GRASS CUTTING OBLIGATION. 9. PROJECT AREAS GROUP 1-North Griffing Park (Section 1) A. Town Hall Park B. Hollywood at 32"d Street C. Sunken Court Boulevard Esplanade-Twin City to Lombardy D. Evergreen Boulevard Esplanade, Griffing to Tyrrell E. Twin City Highway at 32"d Street F. Lombardy Right - of- Ways from 32nd Street to 9th Avenue (West Right - of- Ways) only GROUP 1(A)-North Griffing Park (Section 2) A. Former St. Mary's Hospital Property GROUP 2-South Griffing Park A. Herman Park B. Rosedale at Date Street C. Glenwood at Date Street D. Evergreen at Forest Drive E. Evergreen at Glenwood F. 9th Avenue at Evergreen G. Las Palmas Boulevard Esplanade from Griffing Drive to south end of blvd. H. Oaklawn Right- of- Ways to Dryden Road GROUP 3(A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 1) A. A. 9th Ave esplanade in center front of library to Stilwell Technical School-both sides (shoulders to drainage ditch bridges. B. Blackberry to Lake Arthur 9th Avenue-center esplanades at both sides (shoulders at 45 angle corners) C. 9th Avenue Regional-cut esplanade in center at north side shoulder(45 all corners) Page 8 of 28 GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive (Section 2) A. Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders B. Babe Zaharius Park(Basketball and Tennis Courts)—3500 Jimmy Johnson (cut to ditch line) C. Turtle Creek Drive (Right—of—Ways and esplanade) Hwy 69 to 3700 Block of Turtle Creek Drive D. Central Mall Drive (Right—of—Ways and esplanade) Hwy 69 to Hwy 365 (North Mall Right— of—Ways South Mall Right—of—Ways) GROUP 3(C) (Section 3) A. Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and back of TAMS Building B. S/Sgt. Lucian Adams Park C. Outside Classroom GROUP 4—South Gulfway—Buford to South 15th Avenue A. South Gulfway from Buford to South 15th Avenue B. Pearl—South 15th Avenue to South 6th Avenue C. Buford—South 15th Avenue to South Gulfway D. Tremont—South 15th to East E. Broadway—South Gulfway to 1st Avenue F. South 1st Avenue—Tremont to Sabine Pass Port Authority G. Greenwich—South 14th Avenue to South 2nd Avenue H. Granger—South 9th Avenue to South 11 th Avenue to 2nd Avenue I. South 1st Avenue—Dowling to Texas Bayou Bridge (both sides) J. South 3rd Avenue—Broadway to Granger K. South 2nd Avenue—Greenwich to Granger L. South 5th Avenue—Tremont to Broadway M. South 6th Avenue—Pearl to Greenwich to South 1st Avenue N. South 7th Avenue—Pearl to Greenwich O. South 9th Avenue—Buford to South Gulfway P. South 11 th Avenue—Buford to Mechanic Q. South 8th Avenue—Dowling to Quinn R. Quinn—South 1st Avenue to South 8th Avenue S. South 12th Avenue—South Gulfway to Greenwich T. South 13th Avenue—South Gulfway to Greenwich U. South 14th Avenue—South Gulfway to North Street DEAD END V. South 15th Avenue—South Gulfway to Buford W. 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END; 4th Avenue from Quinn to North Street DEAD END; 5TH Avenue from Welch to Quinn; 6th Avenue from Quinn to South Street DEAD END and 8th Avenue X. Back Ridge Road—Highway 87 to County Sign Y. Welch—South 8th Avenue to South 2nd Avenue Z. South 7th Avenue—Quinn to North Mechanic DEAD END and South 1st Avenue to South 1 1 th Avenue Page 9 of 28 GROUP 5 A. Bryan Park— 1000 Gulfway Drive, including inside train area B. Roosevelt Park— 1900 Gulfway Drive, including along ditch area C. Hughen Park—2700 Lakeshore Drive D. Civic Park—220 Lakeshore Drive E. Flats on Lakeshore Drive F. Kramer/Schuh Place—Procter Street to the Seawall G. Bledsoe Place H. Domaschk Park GROUP 6—Port Acres/EI Vista Areas A. Eagle Park B. El Vista Park C. Lakeside Park D. Montrose Park E. Ray Park at Shirley and Ray GROUP 7(A)—Thomas Boulevard A. Thomas Boulevard from MLK to 9th Avenue, including both sides to Lincoln Avenue B. Triangle @ Lewis Drive and 9th Avenue C. Triangles on Bluebonnet Boulevard (includes blocks 1600, 1800, 2300, 2400, and two (2)triangles @ 2800 block) GROUP 7(B) A. Barbara Jacket Park GROUP 8—Stilwell Boulevard,Woodworth Boulevard,DeQueen Boulevard,Dryden Road A. Stilwell Boulevard—Lakeshore Drive to 19th Street B. Woodworth Boulevard—Lakeshore Drive to Gulfway Drive C. DeQueen Boulevard—Lakeshore Drive to 19th Street D. Lakeshore Drive—4100 Block to Stadium Road E. Dryden Road—Procter Street to the Seawall F. Dixie Triangle—corner of Dixie Drive and Lakeshore Drive GROUP 9 A. London Bridge Park—3100 Touraine Avenue B. Northside underpass @ Highways 73 & 347 C. Cecil Reynolds Park—3900 36th Street and 4008 39th Street GROUP 10 A. Medical Center Blvd from West Jimmy Johnson to Highway 365 B. West Jimmy Johnson to dead end Page 10 of 28 GROUP 11 —Lakeside Addition-Right—of—Ways A. Cambridge B. Robinhood C. Salisbury D. Prospect E. Waverly Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming GROUP 12—Port Acres Addition—Right—of—Ways A. 62nd Street B. 63rd Street C. Easy and 62nd Street D. Diamond and 62nd Street E. Diamond and Russell F. Hazel and Russell G. 59th Street and Jade H. Silver and 63rd Street I. Hwy 73 and Jade (off H.O. Mills) J. 64th Street(2 right-of-ways at this location) K. 65th Street L. Dorsey M. 66th Street Right—of—Ways as designated—beginning at dead end of streets. NOTE: (A) Right—of—Ways to be cut on the 15th of each month. (B) Right—of—Ways to be bush-hogged or equivalent. (C) Right—of—Ways do not require trimming Page 11 of 28 CITY OF PORT ARTHUR Parks and Recreation 1308 9th Avenue 77642 (409)-983-8152(office) (409) 983-5644 (fax) City of Port Arthur Contractor Mowing Schedule* Month # of Cuts Week(s) beginning: January NO CUTS February NO CUTS March One March 25th April Two April 8th and 22nd May Two May 6th and 20th June Two June 3rd and 17th July Three July 1st, 15th and 29th August Two August 12th and 26th September Two September 9th and 23rd October Two October 7th and 21 st November Two November 4th and 18th December NO CUTS (3) Floating Cuts GROUPS 11 & 12 — CUT ON 15TH OF MONTH *PAYMENT REQUIREMENTS: 1. The Parks and Recreation Department office must be notified prior to, and immediately following cutting for payment processing. 2. In weeks in which inclement weather or other conditions preclude cutting, the Parks and Recreation Department is to be notified immediately. ALL VARIATIONS MUST BE PRE-APPROVED. 3. Failure to adhere to 1 and 2 above can result in non-payment. 4. Dates are subject to change and budget approval. Reviewed by: Approved by: Johnny Brown Date Chandra Alpough Date Interim Recreation Coordinator Director of Parks and Recreation Page 12 of 28 CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: Mowing of Various City Properties,Parks and Right-of-Ways BID DUE DATE: March 20,2019 PRICE PER CUT GROUP 1 —NORTH GRIFFING PARK(Section 1) Town Hall Park $ '-/OO Hollywood at 32nd Street $ 11fi0 Sunken Court Blvd Esplanade-Twin City to Lombardy $ - 100 Evergreen Blvd Esplanade-Griffing to Tyre!! $ -7-2a Fwin City Highway at 32nd Street $ 3 ) Lombardy Rights-of- Way from 32nd Street to 9th Ave. (West of Rights- of-Way)only. $ oD e4) TOTAL GROUP 1 $ 1 1 a c [-GROUP 1A)—NORTH GRIFFING PARK(Section 2) Former St. Mary's Hospital Property $ �G�1 m0 TOTAL GROUP 1(A) $ L Df)Q ao rGROUP 2-SOUTH GRIFFING PARK Hermann Park—2425 Las Palmas Ave $ 1- 0 0,a L' Rosedale at Date Street $ 1_Glenwood at Date Street $ .Evergreen at Forest Drive -_ $ 36 C_.vergreen at Glenwood — $ e 9th Avenue at Evergreen $ z,5 Las Palmas Blvd Esplanade from Griffing Drive to South End of Blvd. $ `,5 ;;� Oaklawn Rights-of-way to Dryden Road $ P > TOTAL GROUP 2 $ 6�5 ' PRICE PER CUT GROUP 3 (A)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 1) 9th Ave esplanade in center front of library to Stilwell Technical School- both sides(shoulders to drainage ditch bridges) $ '-1Q Blackberry to Lake Arthur 9th Avenue-center esplanades at both ©� sides(shoulders at 45 angle corners) $ f O 9th Avenue Regional-cut esplanade in center at north side shoulder(45 $ t Of0 all corners) ( TOTAL GROUP 3(A) $ clop ye Co-1 Sige of Bidder Page 13 of 28 PRICE PER CUT GROUP 3(B)-9th Avenue Including Blackberry Lane to Jimmy Johnson Boulevard to Lake Arthur Drive(Section 2) Jimmy Johnson center esplanades Hwy 69 to Hwy 347 both sides-South and North sides shoulders $ 1.2 00 Babe Zaharius Park (Basketball and Tennis Courts) — 3500 Jimmy Johnson(cut to ditch line) $ 5D 2 Turtle Creek Drive (Right — of— Ways and esplanade) Hwy 69 to 3700 pc� Block of Turtle Creek Drive $ 5 C Central Mall Drive(Right—of—Ways and esplanade)Hwy 69 to Hwy op 365 (North Mall Right—of—Ways South Mall Right—of—Ways) $ /a D0 TOTAL GROUP 3 (B) $ o0 3 - GROUP 3 (C)-(Section 3) Immigrant Park-cut to drainage canal to feeder road on Hwy 73 side and oO back of TAMS Building $ S/Sgt. Lucian Adams Park $ c4150 D� 1 Outside Classroom TOTAL GROUP 3 (C) S 1� 51) GROUP 4—South Gulfway—Buford to South 15th Avenue South Gulfway from Buford to South 1.5th Avenue $ Pearl —South 15th Avenue to South 6th Avenue $ Buford—South 15th Avenue to South Gulfway $ Tremont—South 15th to East $ Broadway—South Gulfway to 1st Avenue $ South 1st Avenue—Tremont to Sabine Pass Port Authority $ Greenwich—South 14th Avenue to South 2nd Avenue $ Granger—South 9th Avenue to South l lth Avenue to 2nd Avenue $ South 1st Avenue—Dowling to Texas Bayou Bridge(both sides) $ South 3rd Avenue—Broadway to Granger $ South 2nd Avenue—Greenwich to Granger $ South 5th Avenue—Tremont to Broadway $ South 6th Avenue—Pearl to Greenwich to South 1st Avenue $ South 7th Avenue—Pearl to Greenwich $ South 9th Avenue—Buford to South Gulfway $ t South 11 th Avenue—Buford to Mechanic $ South 8th Avenue—Dowling to Quinn $ Quinn—South 1st Avenue to South 8th Avenue $ South.12th Avenue—South Gulfway to Greenwich $ South 13th Avenue—South Gulfway to Greenwich $ South 14th Avenue—South Gulfway to North Street DEAD END $ South 15th Avenue—South Gulfway to Buford $ 2nd Avenue from South Street DEAD END to Quinn; 3rd Avenue from Welch to South Street DEAD END;4th Avenue from Quinn to North Street DEAD END;5TH Avenue from Welch to Quinn;6th Avenue from Quinn to South Street DEAD END and 8th Avenue $ (\ Signature#6f Bidder Page 14 of 28 PRICE PER CUT Back Ridge Road-Highway 87 to County Sign $ Welch-South 8th Avenue to South 2nd Avenue $ South 7th Avenue-Quinn to North Mechanic DEAD END and South 1" Avenue to South 1 Ith Avenue $ TOTAL GROUP 4 S GROUP 5 Bryan Park— 1000 Gulfway Drive, including inside train area $ 7 0D' Roosevelt Park- 1900 Gulfway Drive,including along ditch area $ as Hughen Park-2700 Lakeshore Drive $ Zz, Civic Park-220 Lakeshore Drive _ $ J8 as Flats on Lakeshore Drive $ boo Kramer/Schuh Place-Procter Street to the Seawall $ 7� s'a Bledsoe Place $ a 5'D�o lDomaschk Park $ !D TOTAL GROUP 5 S GROUP 6-Port Acres/El Vista Areas Eagle Park $ as El Vista Park $ b50 dv Lakeside Park $ o eo Montrose Park $ o Ray Park at Shirley and Ray $ -75 TOTAL GROUP 6 $ r op GROUP 7(A)-Thomas Boulevard P Thomas Boulevard from MLK to 9th Avenue, including both as sides to Lincoln Avenue $ R(ODD Triangle(u�.Lewis Drive and 9th $ -7 ov' Triangles on Bluebonnet Boulevard(includes blocks 1600, 1800, 2300, 2400,and two(2)triangles @ 2800 block) TOTAL GROUP 7(A) S_____ � GROUP 7(B) Barbara Jacket Park- $ (�a oD TOTAL GROUP 7(B) $ /7 O t7 00 r- 1 GROUP 8-Stilwell Boulevard, Woodworth Boulevard,DeQueen Boulevard, Dryden Road 7 LStilwell Boulevard—Lakeshore Drive to 19th Street $ Woodworth Boulevard-Lakeshore Drive to Gulfway Drive $ - 5f)D ! DeQueen Boulevard-Lakeshore Drive to 19th Street $ 7S0 Lakeshore Drive-4100 Block to Stadium Road $a qD Dryden Road-Procter Street to the Seawall $ ' n Dixie Triangle-corner of Dixie Drive and Lakeshore Drive $ LID LTOTAL GROUP 8 $ I�b m° + Signat of Bidder Page 15 of 28 ` Group 9 PRICE PER CUT London Bridge Park-3100 Touraine Avenue $ 4-/7 c 4 North Side Underpass n Hwy 73 & 347 $ -r 5 ' Cecil Reynolds Park-3900 36th Street and 4008 39th Street ad I TOTAL GROUP 9 $ /I, ..,a, ( Group 10 { Medical Center Blvd from West Jimmy Johnson to Highway 365 $ West Jimmy Johnson to dead end $ gDz)as TOTAL GROUP 10 I $ /Doe" i Group 11 -Lakeside Addition-Rights-of-Way Cambridge $_ I � C° 1 Robin Hood $ o01 Salisbury $ D a. Q Prospect $ i,(D I) p Waverly $ C,p TOTAL GROUP 11L gt-- � i Group 12-Port Acres Addition-Right-of-Ways 62nd Street $ Qb°- 63`d Street $ ' ty L Easy & 62nd Street $ 0a( 9 t.> Diamond&62nd Street $ 1 0 0 Diamond& Russell $ L 0 oDV b Hazel &Russell 59`h Street&Jade — !�, ` & Silver&,63`dStreet $ j � 4 Hwy 73 &Jade(off H. O. Mills) $ 64th Street(2 right-of-ways at this location) $ J$ P 0 w j 65`h Street P13 i Dorsey $ c ,. 66th Street - �� � TOTAL GROUP 12 $ l `7 Iec, �-1 a C COMPANY NAME STREET ADDRESS C),,likreS ' U SIGNA E OF BIDDER P.O. BOX ak Crt1 N _O -SOP- 14" -n (-1`'t H'-- I5" 1 PRINT OR TYPE NAME CITY STATE ZIP be--- TITL AREA CODE TELEPHONE NO rltran ggb . 5\\11-1 c M l EMAIL \, FAX NO. Page 16 of 28 Equipment List Equipment Qty Size of Cutting Deck Bush Hog b0/1 'g ' Zero Turn or Riding Mower ( 0 zig £ 7L Weedeater y N/A Hedge Trimmers 3 N/A Walk Behind N/A Chainsaw 3 N/A Blower N/A Edger 3 N/A Number of Employees 5-XI Signature o roposer Date THIS PAGE MUST BE SUBMITTED WITH YOUR BID FORM. Page 17 of 28 NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to development and submission of this bid proposal. Signature: t Printed Name: L -,t ) Q� J.j — Title: ,n A Company: e tL i C g a_ t i J • Date: -3—a3' g 0 Sam SUBSCRIBED and sworn to before me the und ne authority byl-knelereqh23Ry e of, Ma-i"c1"o02-2" behalf of said bidder. t1/_e( ed-61- Rv pv ROMONA M LEDET MarYt,, Notary Public *''1--'7' STATE OF TEXAS Notary ublic in and for t ik ,,, Comm.Ex .Au .13,2022 State of Texas My commission expires:(4s t /3J -a- j Page 18 of 28 AFFIDAVIT All pages in Offeror's Responses containing statements, letters,etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. 0 7 1Vi.D , M_ 0 3—z3�?0a'a- £ei ;thre4 me Date 7-1 04 ______ ivt,, ,?- Title i1 L3 40 -t.- ztli/VIZ-Z-14( ) 1401- --(-)?('6 Name(please print) Telephone AlilW)g9t.oNt- 71A.t.( 1 , r,--) Email STATE: TIC , COUNTY: L ` 5IJN SUBSCRIBED AND SWORN to before me by the above name& 2 L-6-6 l6-/Ac '._ 9.on this the ��, _ _ __ da u f V 1/161 ,20 2 .,v ROMONA M LEDET Notary Public ';F(','" S7A7E OF TEXAS � ;��" IDExp Au18 ota Public 0(2110 My Comm.Exp.Au .13,2022 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 19 of 28 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the Date Received vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 178 006, Local Government Code An offense under this section is a misdemeanor. Name of vendor who has a business relationship with local governmental entity. kik Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. Name of Officer ,J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form Cl4 as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment Income, from the vendor? Yes I I No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? nYes n No Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. I I Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as 'cribed in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). Si attire of vendor oing business with the governmental entity Date Form provided by Texas Ethics Commission www ethics.state.tx.us Revised 11/30/2015 Page 20 of 28 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.usi Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local govemment officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer.described by Subsection(a); (B)'that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 21 of 28 SB 252 CHAPTER 2252 CERTIFICATION 1, CI I- ery , the undersigned and representative of U � ji (Company or ;till's/Mess Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code,Chapter 2252, Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port Arthur Purchasing Department. C Name of C m an p y Representative(Print) czy4e.urtij Sig—Ch.7:3 Company Representative G% _�j Date Page 22 of 28 House Bill 89 Verification �� ►C�J ( �' ' J-Ptm. � (Pers on name), the undersigned representative (hereafter referred to as "Representative") of \,1 -- (company or business name, hereafter referre d to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SIGNATURE OF REPR 'SENTATIVE ivtUBSCRI SWORN TO BEFORE ME, the undersigned authority, on this �� BED AND of Q4'C k , 2Q �3 day ROMONA M LEDET Notary Public //� /, IDTE#3964h19OF fJ r (liL sTA - M Comm.Exp.ATEXASu ,13,2022 Notary P blic Page 23 of 28 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall he equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://wvvw.ethics.state.tx.us/filinginfo/conflict_forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. Page 24 of 28 ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Parks, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. Page 25 of 28 COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall Page 26 of 28 not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. Page 27 of 28 b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 28 of 28