HomeMy WebLinkAboutPR 22614: CONTRACT FOR THE REBUILD OF D7R BULLDOZER City of
ort rlhur
Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: June 30,2022
To: The Honorable Mayor and City Council
Through: Ron Burton,City Manager
From: Flozelle Roberts,Public Works Director
RE: PR#22614: Authorizing the City Manager to enter into contract for the rebuild of D7R Bulldozer(Unit
1628)for the Landfill.
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to rebuild the D7R
Bulldozer for the landfill by Louisiana Cat of Lake Charles,Louisiana in the not to exceed amount of$110,409.49.
Background:
The City of Port Arthur's Landfill is need of repairing the D7R dozer to fulfill landfill operations. This repair will help
in making this repair a certified rebuild for a total amount of$110,409.49.
Budget Impact:
Funds are available in the Capital Reserve Fund Account No. 625-50-000-8522-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR#22614 authorizing the City Manager to
authorize repairs to rebuild the D7R dozer by Louisiana Cat of Lake Charles,Louisiana in the amount of$110,409.49.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
C:\Users\gthibodeaux\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Q42H2NU2\INTEROFFICE MEMORANDUM D7REXP.docx
PR 22614
6/30/2022 jam
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPAIRS TO REBUILD THE D7R
BULLDOZER BY LOUISIANA CAT OF LAKE CHARLES, LOUISIANA
THROUGH SOURCEWELL CONTRACT 032119 IN THE BUDGETARY
AMOUNT OF $110,409.49; FUNDING IS AVAILABLE IN THE SOLID
WASTE — LANDFILL'S CAPITAL RESERVE FUND ACCOUNT,
ACCOUNT NUMBER 625-50-000-8522-00-00-000-.
WHEREAS, the City of Port Arthur Landfill operates under conditions determined by
permit and state regulatory agencies; and,
WHEREAS,the D7R bulldozer is essential for the Landfill to stay in compliance; and,
WHEREAS,the repairs are necessary to proceed with a certified rebuild of the dozer; and,
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city by
resolution of its governing body to participate in cooperative purchasing programs such as
Sourcewell as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 13-556, the City of Port Arthur is authorized to
participate in cooperative purchasing with JCB Sourcewell (formerly National Joint Powers
Alliance) Cooperative Purchasing Program; and
WHEREAS, the quote was received under the Sourcewell Contract—032119—CAT (see
Exhibit A) for parts and labor by Louisiana Cat of Lake Charles, Louisiana; and, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT,the City Council of the City of Port Arthur hereby authorizes the City Manager to
authorize repairs for the total certified rebuild of the D7R bulldozer by Louisiana Cat of Lake
Charles, Louisiana, for a projected budgetary amount of$110,409.49 as exhibited in Exhibit A;
and,
PR 22614
6/30/2022 jam
Page 2 of 3
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2022
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
VILLU/t,Ue e,_ ,, 4.1 6-6
Valecia no, Esq. Ronald Burton, CPM
City Attorney City Manager
PR 22614
6/06/2022 jam
Page 3 of 3
APPROVED AS FOR AVAILABILITY OF
FUNDS:'\<CA-J -
Cs.k -z.P
Kandy K. Daniel
Interim Director of Finance
�/� 1,-I
ozellA . Robert 4 T, MEng, MBA
Direc • i f Publi• •rks
/4 Itjaol,
Clifton ,illiams, CPPB
Purchasing Manager
PR 22614
Exhibit
A
Louisiana I &1' Quote No: 36501 -1
CITY OF PORT ARTHUR
LANDFILL PO BOX 1089
PORT ARTHUR
CUSTOMER NO. QUOTE NO. DATE CONTACT
121082 36501 6/1/2022
PHONE NO. FAX NO. EMAIL
MODEL MAKE SERIAL NO.
D7R AA 0AEC01688
UNIT NO. HOURS WO NO. P.O. NO.
15505
Note
SOURCEWELL CONTRACT- 032119-CAT
SEGMENT: 01 REPLACE PARTS (510 9028)
NOTES:
Parts
Part Number Description Qty Unit Price Ext Price
0773241 0-RING 2 1.35 2.70
0S1897 BOLT 4 4.09 16.36
1007913 BODY A 2 265.61 531.22
1068186 VALVE 4 71.57 286.28
1068187 PLUG 4 26.60 106.40
107-5769 SEAL 0 RING 1 7.88 7.88
1123043 LOCK 2 35.33 70.66
128-3813 SEAL 1 17.56 17.56
129-2181 SEAL-INTEGRL 1 19.07 19.07
1587694 CAB AR 1 27,711.75 27,711.75
160-8184 BEARING-SLEE 3 54.26 162.78
161-2726 MANIFOLD-EXH 1 949.36 949.36
1649354 GUARD AS - R 2 1,329.78 2,659.56
1649356 GUARD AS - L 2 1,453.04 2,906.08
1650153 COVER AS 2 1,151.58 2,303.16
1707642 COVER AS. 2 868.22 1,736.44
175-7904 SEAL-O-RING 1 7.27 7.27
184-1680 ELBOW-EXHAUS 1 594.91 594.91
1859358 GUARD AS (FR 2 3,932.84 7,865.68
1941738 SUPPORT AS. 2 2,003.67 4,007.34
1944227 DOOR AS. 2 141.21 282.42
1944231 PLATE AS. 2 190.48 380.96
195-0521 SHIELD-TURBO 1 2,878.43 2,878.43
195-0522 SHIELD-MANIF 1 650.95 650.95
195-0523 SHIELD-MANIF 1 1,172.64 1,172.64
CITY OF PORT ARTHUR 36501 - 1 Page 1
1963762 DOOR AS. 2 1,412.37 2,824.74
1F0748 NUT 2 2.56 5.12
1F0750 NUT 2 1.32 2.64
1J-9671 SEAL O RING 1 1.16 1.16
1L-4775 RING 1 6.40 6.40
1M9011 SEAL 1 21.53 21.53
1S6385 LUG 2 16.53 33.06
1U-8846 SEALANT-GASK 3 18.98 56.94
1U0872 PIN 4 149.38 597.52
1W-4738 BEARING 2 82.87 165.74
2249072 KNOB 4 17.35 69.40
2267906 MANIFOLD 2 372.28 744.56
2462641 PADLOCK GP 4 31.84 127.36
2935033 BRACKET AS. 2 86.73 173.46
2A-1162 GASKET 1 1.90 1.90
2D6416 WASHER 22 1.09 23.98
2H3745 BOLT 4 8.91 35.64
2K-8257 SEAL 1 6.34 6.34
2S-3029 BEARING 1 25.83 25.83
3180640 COVER AS. 2 338.90 677.80
3224990 GUARD AS 2 3,964.22 7,928.44
346-4897 SEAL-O-RING 1 13.01 13.01
352-5576 HOSE-AIR 1 179.29 179.29
3887048 BRACKET AS 2 400.74 801.48
3J-1907 SEAL 4 1.24 4.96
3J-7354 SEAL O RING 1 1.12 1.12
3K-0360 SEAL 2 1.40 2.80
3K-6060 NUT 1 0.81 0.81
3T2747 RETAINER 28 29.64 829.92
4854940 TUBE AS 2 697.00 1,394.00
4K0684 WASHER 2 4.28 8.56
4K1388 SEAL 0 RING 4 2.06 8.24
4L6454 BOLT 2 0.67 1.34
4M-0189 SEAL 0 RING 1 5.69 5.69
4N-1230 SEAL-O-RING 2 9.10 18.20
4P-7428 CLIP 1 6.99 6.99
4P-8279 MANIFOLD 1 375.73 375.73
4P-8280 MANIFOLD 1 375.73 375.73
5417170 HOSE BK 90 1.60 144.00
5M3062 BOLT 18 0.51 9.18
5P-4295 CLIP 1 9.12 9.12
5P-8068 SEAL 2 15.89 31.78
5P2424 BOLT 16 2.06 32.96
5P6652 WASHER 4 3.71 14.84
5P8250 WASHER 4 3.21 12.84
5S7379 BOLT 20 0.59 11.80
5V1496 RETAINER 4 0.25 1.00
618500 PLATE 3 290.38 871.14
6K1049 HINGE 2 54.33 108.66
6N-0009 RING 1 7.86 7.86
CITY OF PORT ARTHUR 36501 - 1 Page 2
6N-0992 RING-SEAL 1 6.84 6.84
6T3827 FLANGE 2 169.64 339.28
6V-3834 SEAL 0 RING 1 17.94 17.94
6V-5134 SEAL 0 RING 3 13.74 41.22
6V-8260 SEAL 1 26.00 26.00
6V1193 SCREW 8 2.53 20.24
6V3263 SEAL-0 RING 2 11.38 22.76
6V8182 NUT 60 1.95 117.00
6V8400 SEAL-0-RING 4 1.75 7.00
6Y3973 LINK 2 34.17 68.34
7F6112 BOLT 2 15.12 30.24
7G5837 HUB 2 6,134.31 12,268.62
7S2042 STUD 2 14.47 28.94
7T1099 LINK 4 1.30 5.20
7T1149 RETAINER A 2 1,893.77 3,787.54
7T9946 CAGE-BRG 1 188.74 188.74
7X0365 BOLT 16 3.04 48.64
7X0375 BOLT 28 9.91 277.48
7X0582 WASHER 20 3.77 75.40
8C-3210 BOLT 9 0.19 1.71
8E3623 BRACKET A 2 126.99 253.98
8E6754 CONNECTOR AS 2 866.64 1,733.28
8E8433 TUBE A 2 532.00 1,064.00
8J-4351 SEAL-O-RING 1 13.09 13.09
8M-9315 BEARING 2 51.58 103.16
8M4390 SEAL 0 RING 1 7.13 7.13
8P0612 BRACKET 4 24.45 97.80
8P2051 PLATE 3 296.98 890.94
8T-4986 CLAMP 1 19.01 19.01
8T4136 BOLT 8 0.71 5.68
8T4137 BOLT 8 0.57 4.56
8T4191 BOLT 4 0.50 2.00
8T4195 BOLT 20 0.84 16.80
8T4223 WASHER 2 0.90 1.80
8T9393 BOLT 4 2.53 10.12
9G1930 YOKE A 2 698.10 1,396.20
9L-1633 GASKET 1 2.43 2.43
9M7002 SEAL 0 RING 2 7.10 14.20
9P6911 PLATE 1 209.72 209.72
9S8230 PLATE A 2 35.44 70.88
9W3301 RING 2 59.81 119.62
9W7543 HINGE 2 82.98 165.96
9W7547 PLATE 2 226.59 453.18
9X-8267 WASHER 9 0.31 2.79
9X8257 WASHER 4 1.26 5.04
9X8260 CONNECTOR 4 56.63 226.52
Total Time and Material Parts: 100,409.50
Labor
Item Number Description city Unit Price Ext Price
Total Time and Material Labor: 0.00
CITY OF PORT ARTHUR 36501 - 1 Page 3
Misc
Item Number Description Qty Unit Price Ext Price
#OP-**-"-** MISC CHG/CR 10 1,000.00 10,000.00
Total Time and Material Misc: 10,000.00
Segment 01 Total: 110,409.50
Total Segments: 110,409.50
TOTAL ESTIMATE USD 110,409.49
CITY OF PORT ARTHUR 36501 - 1 Page 4
PO#: Authorized Name: (signature)
Date: (print)
Thank you for this opportunity to serve your company
CONTACT INFORMATION:
Prepared by:Chandler Johnson Phone: Email:chandler.johnson@louisianacat.com Fax:
Terms and Conditions
BY SIGNATURE ABOVE, I certify that I am the owner or owner's agent, and authorize Louisiana Cat, its
employees, subcontractors or consultants to perform the inspection, maintenance or repairs described above to
include the provision and use of necessary materials required to accomplish the described work scope. I further
authorize Louisiana Cat to operate the equipment, or any part therein described for the purpose of testing and/or
inspection. I understand that payment for all work performed is due in full upon completion.
Upon acceptance, this quote becomes a legal agreement between you (either an individual or the entity you are
authorized to represent) and Louisiana Cat. Further, signing certifies the information provided is true and correct,
and that the signer is authorized to charge this purchase as noted. Louisiana Cat reserves the right to reject a
partial or modified quote. You may cancel an accepted quote until the work is started. Once started, work may be
stopped at anytime. Partially completed work will be billed based on Time and Materials at Louisiana Cat's
prevailing rate. Additional handling and storage fees may apply to work partially completed or work temporarily put
on hold.
EQUIPMENT HAVING INSTALLED FIRE SUPPRESSANT SYSTEMS: During course of repair work it may
become necessary to deactivate or disturb mechanical and/or electrical components of the fire suppression system.
Reactivation of the fire suppressant system is the responsibility of the customer and should be undertaken before
machine operations. Giles and Louisiana Cat accepts no responsibility for the reactivation, testing or operation of
the fire suppressant system.
STANDARD WARRANTY: Parts for this repair are warranted as indicated by the manufacturer from the date of
invoice. In addition, Louisiana Cat's standard labor warranty of 90 days will apply. Full warranty statements,
including limitations and exclusions, are available from any Louisiana Cat facility. Ask your service representative
about additional or enhanced warranty availability.
THESE WARRANTIES ARE EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS OF PURPOSE. REMEDIES FOR THESE
WARRANTIES ARE LIMITED TO THE PROVISION OF MATERIAL AND SERVICES AS SPECIFIED HEREIN. IN
NO EVENT WILL EITHER CATERPILLAR OR Louisiana Cat BE RESPONSIBLE FOR INCIDENTAL OR
CONSEQUENTIAL DAMAGES.
CORE CHARGES: Core charges will be returned to customer upon acceptance of the core by Caterpillar.
OVERTIME: Overtime can be added at customers request charged at Louisiana Cat's prevailing overtime rate.
PARTS POLICY: This quote does not include any un-salvageable parts. Parts will be set aside for customer
approval before replacement.
TURNAROUND TIME: Louisiana Cat will not be responsible for circumstances outside of its control. If delays are
experienced, the customer will be contacted. In no event will Louisiana Cat or subsidiaries be liable for any direct or
indirect damages (including, without limitation, lost profits, lost savings or other incidental or consequential
damages) arising out of the use or inability to use the machine, even if Louisiana Cat or subsidiaries has been
advised of the possibility of such loss.
CITY OF PORT ARTHUR 36501 - 1 Page 5