HomeMy WebLinkAboutPR 15323: LAMAR UNIVERSITY - SETCASTMemorandum
City of Port Arthur, Texas
Finance Department
To: Steve Fitzgibbons, City Manager
From: Deborah Echols, Director of Finance
Date: July 16, 2009
Subject: Proposed Resolution 15323
RECOMMENDATION
Proposed Resolution 15323 is submitted to the City Council for approval. This resolution
authorizes the City Manager to enter into a letter agreement with Lamaz University to participate in
SETCAST for the period September 1, 2009 to August 31, 2010. Payment is due October 30, 2009.
BACKGROUND
The SETCAST program provides broadcasting students with experience while providing tapes of
government meetings to be shown on the government access channel. This agreement covers the
regulaz meetings of City Council, Planning and Zoning Commission and Construction Board of
Adjustment and Appeals. Lamar will also provide copies of the tapes of the PAEDC meetings.
This resolution was tabled at the July 14, 2009 meeting.
BUDGETARY EFFECT
Funding for this program was included in the 2008-2009 Budget, account 001-1003-512.59-00,
M98903. The cost of $14,410.
cc: O'Brien Stanley
P.R. # 15323
07/09/09 JJA
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A LETTER AGREEMENT FOR $14,410 WITH
LAMAR UNIVERSITY FOR THE TAPING OF
GOVERNMENTAL MEETINGS
WHEREAS, Lamaz University provides broadcasting students with valuable experience
through the SETCAST program, and;
WHEREAS, the citizens of Port Arthur are able to view the conduct of government business
via taped broadcasts of certain public meetings over the government access cable channel, and;
WHEREAS, it is the desire of the City Council to continue participating in this program and
have taped the regular meetings of the City Council, the Planning and Zoning Commission, and the
Construction Boazd of Adjustments and Appeals, and;
WHEREAS, the Council desires duplicate video tapes of the regular meetings of the Port
Arthur Economic Development Corporation; now therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
THAT, the City Manager is hereby authorized to enter into the letter agreement with Lamaz
University, attached here to as "Exhibit A".
THAT, the purpose of the agreement is to secure the services as outlined in the preamble of
the resolution.
READ, ADOPTED AND APPROVED this the day of July, A.D., 2009 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
`~/~LE
MAYOR
ATTEST:
Terri Hanks -Acting City Secretary
APPROVED AS TO FORM:
~~ dU "T'_v
Mark Sokolow -City Attorney
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons -City Manager
APPROVED AS TO THE AVAILABILITY OF FUNDS
ry~~~l-~-
Deborah Echols mance Director
ZiFinanceVtesolutions\Resolution5lLamar Se[cast .doc
Letter of Agreement Between Lamar University and
the Port Arthur City Council for the Taping of Port Arthur City
Meetings
The Lamar University Department of Communication will provide video production services
to the Port Arthur City Council for the production of videotapes of each regular meeting of
the Port Arthur City Council, Planning and Zoning Commission meetings and Construction
Board of Adjustments and Appeals meetings from September 1, 2009 to August 31, 2010.
The services provided by the Lamar University Department of Communications for the Port
Arthur City Council shall include, but not be limited to, the following:
a) The videotaping of each regular meeting of the City Council, Planning and Zoning
Commission meetings and Construction Board of Adjustments and Appeals
meetings from September 1, 2009 to August 31, 2010.
b) Any post production work needed to broadcast the videotapes.
c) The delivery of the videotapes to the proper site for their broadcast.
d) Supplying all equipment and supplies needed to produce videotapes of the
meetings.
e) DVD copies of all City Council meetings, Planning and Zoning Commission
meetings and Construction Board of Adjustments and Appeals meetings.
f) Copies of all Port Arthur EDC meeting.
The Port Arthur City Council will provide:
a) a schedule of and agenda of all City Council meetings, Planning and Zoning
Commission meetings and Construction Board of Adjustments and Appeals
meetings to the Lamar University Department of Communications.
b) A location in the meeting room for the camera operator to setup the equipment
needed to tape the meeting.
c) An Audio outlet for the camera operator to plug into the meeting room sound
system.
d) A payment of $14,410 to the Lamar University Department of Communicatiou for
video production services provided from September 1, 2009 to August 31, ZO10.
Payment is to be made on or befor-etOctober 30, 2009.~L ~~
~, 7l~(' C'C~ 1LC~?yGy212da ~t/4' l'.-~C~t ~`~c' ` ~iz~I'vGc~~lY-L~ ~f2t~ .CG'~C'~ 1C~[:Glt~
Mike Fergusson, Jr. Vice President
For Lamar University
Steve Fitzgibbons
Port Arthur City Manager
Date Date
INVOICE
T0: City of Port Arthur
Box 10050,
rersity Dept. of.
TX 77710 FA;
From: Lamar University Dept. of Communication.
INBOICE N0. INVOICE GATE
TERMS: Pa ment due October 31, 2009
~ DESCRIPTION PRICE TOTpI
ideo tapes of Port Arthur City council meet-
1 ings, Planning & Zoning meetings, &
Construction Board meetings from 9/1/09
to 8/31/2010. Make and deliver 2 co ies. $14, 410.00
PLEASE MANE CRECNS PAYABLE T0: SUBTOTAL $14, 410.00
Lamar University Dept. of Communication TANRIITE~
SNIPPING AND NANOLIN6 .
Rush order or other eptense
TOTAL $14 410.00
'. -/