HomeMy WebLinkAboutPR 22668: AUTHORIZING AN INTERLOCAL AGREEMENT WITH TXDOT TO INSTALL THE CITY'S GATEWAY MONUMENTS City of
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INTEROFFICE MEMORANDUM
Date: July 6, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle Roberts, EIT, MEng, MBA, Director of Public Works
RE: P.R. No. 22668 —Authorizing an Interlocal Agreement with Tx T to Install
the City's Gateway Monuments
Introduction:
The intent of this agenda item is to authorize the City Manager to enter into an interlocal
agreement with the Texas Department of Transportation(TxDOT)to install gateway monuments
throughout the City.
Background:
The City continues its goal of providing wayfinding gateway monuments throughout the City.
The City has sought the Texas Department of Transportation's (TxDOT) advance authorization
to install wayfinding signage within its right-of-way. To authorize such installations, TxDOT
requires an approved interlocal agreement, which outlines the responsibilities of the party
wishing to install the structure. The agreement is necessary for project continuation.
Budget Impact:
There is no budgetary impact to enter into this agreement with TxDOT.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approve P.R. 22668, authorizing the City Manager to
enter into an interlocal gateway monument agreement with the Texas Department of
Transportation (TxDOT) to install wayfinding monument signage within TxDOT's right-of-
way.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R.No.22668
07/06/2022 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
AN INTERLOCAL GATEWAY MONUMENT AGREEMENT WITH THE
TEXAS DEPARTMENT OF TRANSPORTATION FOR THE
INSTALLATION OF WAYFINDING SIGNAGE. THERE IS NO
BUDGETARY IMPACT TO ENTER THE AGREEMENT.
WHEREAS, the City of Port Arthur continues its goal of providing wayfinding gateway
monuments throughout the City; and,
WHEREAS, the City has sought the Texas Department of Transportation's (TxDOT)
advance authorization to install wayfinding signage within its right-of-way; and,
WHEREAS,to authorize such installations,TxDOT requires an approved interlocal gateway
monument agreement (see Exhibit A), which outlines the responsibilities of the party wishing to
install the structure. The agreement is necessary for project continuation; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes and directs the City
Manager to enter into an interlocal gateway monument agreement with the Texas Department of
Transportation for advance authorization to install wayfinding signage within its right-of-way;and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R.No.22668
07/06/2022 FCR
Page 2 of 3
READ,ADOPTED,AND APPROVED,this day of ,2022
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:AYES:Mayor: Councilmembers:
NOES:
Thurman"Bill"Bartie, Mayor
ATTEST:
Sherri Bellard, TRMC, City Secretary
APP OVED AS TO FORM:
li(/(LUe_
Valecia R. Tpeno, Esq., City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
P.R.No.22668
07/06/2022 FCR
Page 3 of 3
Or
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lozel - i . Roberts,> IT,Nr g,w BA, Director of Public Works
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Chfto E. Williams,Jr., CPPB, Purchasing Manager
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Kandy K. D 'el, Interim Dir ctor of Finance
P. R.22668
Exhibit
A
Contract No.
GATEWAY MONUMENT
AGREEMENT
THE STATE OF TEXAS §
COUNTY OF TRAVIS §
THIS AGREEMENT is made by and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the "State", and the of
, acting through its duly authorized officials, as evidenced by
Resolution or Ordinance Number , dated , hereinafter called the "Local
Entity".
BACKGROUND
The State owns and maintains a system of highways, including in
County, Texas, for public use and benefit. The State agrees to allow for the
construction of a Gateway Monument within the State's right of way and the Local Entity agrees
to construct the Monument and to conduct the long term maintenance for this structure located
at from to , referred
to as the "Gateway Monument," more specifically described in Attachment "A," Project Map,
which is attached hereto. The Local Entity will conduct the Monument's long term maintenance
activities through the use of Local Entity forces, contractors, or other means satisfactory to the
Local Entity and the State.
THEREFORE, in consideration of the mutual promises contained in this Agreement, the parties
agree to the following.
AGREEMENT
SECTION 1. PERIOD OF THE AGREEMENT
This Agreement becomes effective when finally executed by the State and shall continue
unless or until otherwise terminated as provided by this agreement.
SECTION 2. FINANCIAL RESPONSIBILITIES
All costs covered by this agreement including design, engineering, testing, construction,
installation, access for maintenance, maintenance, labor, materials, supplies, traffic control,
additional improvements, and if required, removal of the Gateway Monument, shall be the
responsibility of the Local Entity.
Any administrative costs associated with the Gateway Monument that are incurred by the
State, such as those related to proposal review, as well as developing, issuing, and
monitoring the Agreement for approved the Gateway Monument project shall be the
responsibility of the State.
Interlocal Gateway Monument 1 of 7 04/27/2021
Contract No.
SECTION 3. RESPONSIBILITY OF THE PARTIES
A. The Local Entity agrees to:
1. Provide Gateway Monument design plans to the State before execution of this
agreement according to State policy and, upon final approval, furnish and construct
the Gateway Monument according to plans approved by the State, which are set out
more specifically in Attachment "B," Local Entity's Final Gateway Monument
Proposal, which is attached to this Agreement, and include any other related
installation items that may be required; and
2. Furnish, erect, and maintain any barricades, signs and traffic handling devices, in
accordance with the latest Texas Manual of Uniform Traffic Control Devices (MUTCD)
and to the satisfaction of the State related to this project, as may be required to protect
the safety of the public; and
3. Conduct periodic inspections of the Gateway Monument as deemed necessary; and
4. Provide for the construction and maintenance of all associated appurtenances that are
considered by the State to be a part of the project. The Local Entity further agrees to
remove such items from the project's location and restore the area to the satisfaction of
the State upon termination of this Agreement in accordance with Section 9.
B. The State agrees to:
1. Review and evaluate the Gateway Monument proposal submitted by the Local Entity
with due consideration to safety (location, potential for motorist distraction, accessibility
for maintenance, etc.), aesthetics, community support and maintainability; and
2. Coordinate with other State Divisions, as appropriate, as well as interact with the Federal
Highway Administration (FHWA) for input, review and approval; and
3. Cooperate with the Local Entity to determine the requirements for barricades, signs, and
traffic handling devices to be used by the Local Entity during the construction and
maintenance of the Gateway Monument; and
4. Provide maintenance access to the project location for the Local Entity or for its
Contractor or group, and if possible, from outside the highway right of way; and
5. Conduct periodic inspections of the Gateway Monument as deemed necessary.
C. The Local Entity and State further agree that nothing contained in this Agreement will
be construed to:
1. Give either party the power to direct and control the day-to-day activities of the other;
or
2. Constitute the parties as partners, joint venturers, co-owners, or otherwise as
participants in a joint or common undertaking; or allow either party to create or assume
any obligation on behalf of the other party for any purpose whatsoever.
Interlocal Gateway Monument 2 of 7 04/27/2021
Contract No.
SECTION 4. DESIGN AND PLACEMENT OF GATEWAY MONUMENTS
A. Gateway Monuments shall be designed and placed so as to:
1. Be freestanding.
2. Feature only the letters of the community name and/or officially adopted seal.
3. Include, if required by the State, approved protective graffiti coatings.
4. Be appropriate to its proposed setting and community context.
5. Be in proper size and scale with its surroundings.
6. Be composed of materials that are durable for the projected life span of the project.
7. Be located beyond the clear zone, for both main lane traffic and frontage road traffic.
8. Be located where maintenance can be safely performed, as specified in the Gateway
Monument Agreement, and in conformance with State procedures.
9. Be subject to the review and approval of the State in consideration of design, size, and
scale for appropriate integration on urban or rural highway features.
B. Gateway Monuments shall not:
1. Be allowed within the center median areas of interstate highway rights-of-way.
2. Contain religious, political, special interest, private, or commercial messages of any
sort, including, but not limited to, symbols, logos, business names, trade names,
jingles, or slogans.
3. Contain any displays of any sort, advertising, decorative banners, flags, or flag poles.
4. Display telephone numbers, street addresses, or Internet addresses.
5. Interfere with airspace above the roadway.
6. Create a distraction to the motoring public; for example, the Gateway Monument shall
be large enough to interpret at highway speed, but not be so large that it demands
attention from the motorist.
7. Include reflective or glaring surface finishes.
8. Include illumination that impairs or distracts the vision of transportation system users.
Other lighting may be permitted.
9. Display blinking or intermittent or moving lights, including changeable message signs,
digital displays, or lighted static displays such as LED.
10. Include moving elements (kinetic art) or simulate movement.
11. Include water features of any sort.
12. Interfere with official traffic control devices, nor interfere with the operational right-of-
way above the roadway.
13. Be placed within State right-of-way upon trees, or painted or drawn upon rocks or
other existing natural features.
14.Make use of or simulate colors or combinations of colors usually reserved for official
traffic control devices described in the Texas Manual on Uniform Traffic Control
Devices.
15.Require the removal of trees or other vegetation for visibility, or harm trees during
construction. Pruning of tree branches or roots, and removal of shrubs should be
avoided.
16.Negatively impact existing highway features, including existing signs, irrigation
systems, necessary drainage patterns, and facilities.
Interlocal Gateway Monument 3 of 7 04/27/2021
Contract No.
SECTION 5. MAINTENANCE
The Local Entity shall provide regularly scheduled maintenance, as described in Attachment
"B," the Local Entity's Final Gateway Monument Proposal, for its projected lifespan.
Maintenance shall include, but not be limited to, restoration work to maintain the integrity of
the approved Gateway Monument, maintenance of any associated landscaping or lighting,
and graffiti removal. Gateway Monuments shall be kept clean, free of graffiti, and in good
repair. Graffiti removal shall conform to the most current State policies and guidelines, which
require prompt removal of offensive messages and timely removal of all other graffiti.
Maintenance practices of the Local Entity or its agent shall protect air and water quality as
required by federal and state law.
SECTION 6. MONUMENT REMOVAL
The Local Entity shall remove the Gateway Monument covered by this agreement, if in the
opinion of the State, it creates safety or operational concerns due to deterioration or
inadequate maintenance or upon termination of the main Gateway Monument Agreement.
The State will notify the Local Entity when it has determined that the Gateway Monument
requires special attention. In the event the Local Entity fails to maintain, repair, rehabilitate, or
remove the Gateway Monument in a timely manner, the State may choose to remove the
Gateway Monument after thirty (30) days following notification to the Local Entity, and bill the
Local Entity for all costs of removal and restoration of the area.
The State reserves the right to remove the Gateway Monument due to construction,
rehabilitation, violation of the terms of this agreement, or other necessary activities affecting
the transportation facilities without any obligation, compensation to, or approval of the Local
Entity. The State will strive to notify the Local Entity of its intent to remove the Gateway
Monument to allow for timely removal and salvage by the Local Entity, if possible.
The State reserves the right to remove or alter any Gateway Monument that presents an
immediate safety hazard to the public without delay or advanced notification to the Local
Entity.
SECTION 7. USE OF CONTRACTOR OR GROUP
The Local Entity shall have the right to engage any responsible Contractor or group to perform
or provide any portion of the Local Entity's Gateway Monument activities specified in this
Agreement. However, notwithstanding this provision, the Local Entity shall continue to remain
responsible to the State to ensure performance of all its duties and responsibilities specified in
this Agreement. The Local Entity shall ensure that any Contractor or group complies with all
provisions of this agreement, and federal, state, and local laws, and regulations as may be
applicable.
In the event the Local Entity engages a Contractor to perform Gateway Monument construction
or maintenance activities under this Agreement, the Local Entity shall ensure that said
Contractor shall indemnify the State for any and all damages and claims for damages by said
Contractor, its employees, agents, or representatives, including any claims resulting from
bodily injury or death to others, or, for loss of or damage to property of others, arising out of,
incident to, or in any manner connected to Gateway Monument construction or maintenance
Interlocal Gateway Monument 4 of 7 04/27/2021
Contract No.
activities, and, for any or all liability arising from the negligent acts of said Contractor, its
employees, agents, or representatives.
In the event the Local Entity engages and approves a responsible group to perform Gateway
Monument construction or maintenance activities under this Agreement, the Local Entity shall
require and ensure that said Contractor or group follow all the terms of this Agreement as well
as all Attachments.
SECTION 8. INDEMNIFICATION
The Local Entity and the State each acknowledge responsibility for the acts, deeds, errors and
omissions of its own employees. The parties agree that the Texas Tort Claims Act pertaining
to governmental liability for tortious conduct and/or property damage shall apply to this
Agreement.
The Local Entity shall also indemnify and save harmless the State from any and all expense,
including, but not limited to, attorney fees, which may be incurred by the State in litigation or
otherwise resisting a claim or liabilities that may be imposed on the State as a result of error,
omission, or act of the Local Entity, its agents, or its employees.
SECTION 9. TERMINATION
This Agreement may be terminated under any of the following conditions:
A. By mutual written agreement and consent of both parties; or
B. By either party upon giving the other party thirty (30) days prior written notice; or
C. By the State, in the event the State determines that the Gateway Monument is not in the
best interest of the traveling public.
If either party terminates this Agreement, as provided herein, the Local Entity will be
responsible for repair or removal of the Gateway Monument. In the event that the Local Entity
does not provide the repair or removal services, the State may remove or repair the Gateway
Monument and shall be entitled to reimbursement from the Local Entity for any reasonable
costs incurred by the State to restore the State's right of way to its original condition.
SECTION 10. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be executed by both parties.
SECTION 11. AUDIT
The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those
funds. An entity that is the subject of an audit or investigation must provide the state auditor
with access to any information the state auditor considers relevant to the investigation or
audit.
Interlocal Gateway Monument 5 of 7 04/27/2021
Contract No.
SECTION 12. SUCCESSORS AND ASSIGNS
Subject to the provisions of Section 7, the Local Entity shall not assign or otherwise transfer
its rights and obligations under this Agreement except with prior written consent of the State,
and any prohibited assignment or transfer shall be null and void.
SECTION 13. REMEDIES
This Agreement shall not be considered as specifying the exclusive remedy for any default. All
legal remedies may be pursued by either party and shall be cumulative.
SECTION 14. INSURANCE
If this agreement authorizes the Local Entity or its contractor to perform any work on State
right of way, before beginning work, the entity performing the work shall provide the State
with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the
existence of coverage in the amounts and types specified on the Certificate of Insurance for
all persons and entities working on the State right of way. This coverage shall be maintained
until all work on the State right of way is complete. If coverage is not maintained, all work on
State right of way shall cease immediately, and the State may recover damages and all costs
of completing the work.
SECTION 15. NOTICES
All notices to either party by the other under this Agreement shall be delivered personally or
sent by U.S. mail, postage prepaid, addressed to such party at the following addresses:
STATE : LOCAL ENTITY:
Texas Department of Transportation City of
District Engineer Attn:
(mailing address)
, Texas
SECTION 16. GRATUITIES
Texas Transportation Commission policy mandates that employees of the State shall not
accept any benefits, gifts, or favors from any person doing business or who reasonably
speaking may do business with the State under this Agreement. Any person doing business
with or who may reasonably speaking do business with the State under this Agreement may
not make any offer of benefits, gifts or favors to State employees. Failure on the part of the
Local Entity to adhere to this policy may result in the termination of this Agreement.
Interlocal Gateway Monument 6 of 7 04/27/2021
Contract No.
SECTION 17. INCORPORATION OF PROVISIONS
Attachments "A" and "B" are made part of this contract. The parties shall comply with the
provisions of Attachments "A" and "B" as if they were set forth in full within the body of this
contract.
SECTION 18. SIGNATORY WARRANTY
Each signatory warrants that the signatory has necessary authority to execute this agreement
on behalf of the entity represented.
THEREFORE, the Parties have executed this Agreement in duplicate originals.
THE CITY OF THE STATE OF TEXAS
Certified as being executed for the
By: purpose and effect of activating
and/or carrying out the orders,
Title: established policies or work programs
heretofore approved and authorized
Date: by The Texas Transportation Commission
Attest: By:
City Clerk
District Engineer
District
Date:
Approved as to form:
City Attorney
List of Attachments:
"A" — Project Map for Gateway Monument
"B" - Local Entity's Final Gateway Monument Proposal
Interlocal Gateway Monument 7 of 7 04/27/2021
Gateway Monument Program Guidelines
General
Integration of the transportation system to reflect community values may be achieved
through enhancements that include Gateway Monuments. This program provides a
method for the Texas Department of Transportation (TxDOT) to permit enhancement of
transportation facilities by local entities.
A Gateway Monument is defined as any freestanding structure, nonintegral or nonrequired
highway feature that will communicate the name of a city, county, or town (Local Entity)
within TxDOT right of way. A Gateway Monument may include the name of the Local
Entity and/or the officially adopted seal. The approval of a Gateway Monument proposal
shall be made with due consideration to safety (location, potential for motorist distraction,
accessibility for maintenance, etc.), aesthetics, community support, and maintainability.
Proposals for the placement of Gateway Monuments must comply with these guidelines.
Gateway Monuments differ from aesthetic treatments incorporated into engineered
highway features (sound walls, retaining walls, or other highway features).
Guidance
Local Entities often desire transportation facilities to provide identification and a favorable
image of the communities in which they are located. TxDOT encourages and promotes
enrichment of the cultural and visual environment for transportation system users and
local communities by facilitating and coordinating the integration of Gateway Monuments
within the operational highway right-of-way, through the Gateway Monument Agreement
process.
Gateway Monuments are to be solely funded and maintained by a Local Entity. TxDOT
will collaborate with the responsible Local Entity supporting the proposed Gateway
Monument.
Gateway Monuments are discretionary features within the transportation corridor. Only
one Gateway Monument will be allowed per State route in each direction into a town. The
incorporation of a Gateway Monument will be evaluated for its potential for creating a
distraction to motorists. TxDOT retains sole discretion for determining the location,
appropriate size, content, colors, and other elements of the Gateway Monument. TxDOT
shall have responsibility for approval of all Gateway Monuments on the State highway
system and in addition, the Federal Highway Administration (FHWA) must approve
Gateway Monuments on the interstate system.
Gateway Monuments shall be located beyond the clear recovery zone or otherwise placed
to minimize the likelihood of being struck by an errant vehicle.
Other improvements such as landscaping or accent lighting may be considered in
conjunction with the Gateway Monument proposal. Any improvements will be the
responsibility of the Local Entity. TxDOT will collaborate with the Local Entity for
appropriateness of the Gateway Monument proposal in context with existing, proposed,
and future improvements.
Interlocal Gateway Monument Guide Page 1 of 4 Rev. 1/24/2011
Review/Approval Process
Gateway Monument submittals shall be reviewed with primary considerations to safety
(location), appropriateness, aesthetics and access for maintenance purposes.
The Local Entity shall submit a Gateway Monument proposal to the District Engineer. The
District Engineer has approval authority for these proposals. If the Gateway Monument is
proposed for the interstate facility, the District shall coordinate with the Maintenance
Division for additional processing and FHWA review and approval.
The Gateway Monument Agreement must be fully executed by both TxDOT and the Local
Entity prior to the commencement of any construction associated with the project.
Financial Responsibilities
All costs for proposed Gateway Monument design, construction, access for maintenance,
maintenance, and if required, removal of the Gateway Monument shall be the
responsibility of the Local Entity and stipulated in detail within the Preliminary and Final
Gateway Monument submittals.
The Gateway Monument Agreement shall stipulate that the Local Entity shall hold
harmless, indemnify, and defend the State against any action associated with a Gateway
Monument. TxDOT will assume the administrative costs associated with Gateway
Monument proposal reviews, and developing, issuing, and monitoring the Gateway
Monument Agreement for approved Gateway Monument projects. All other costs,
including labor, materials, supplies, and traffic control (if required) for design, engineering,
testing, construction, installation, maintenance, and removal of the Gateway Monument
shall be the responsibility of the Local Entity. Coordination and resolution of any utility
issues will be the responsibility of the Local Entity.
Maintenance
The Local Entity shall be required to provide for regularly scheduled maintenance, as
described in the Gateway Monument Agreement, for its projected lifespan. Maintenance
shall include, but not be limited to, restoration work to maintain the integrity of the
approved Gateway Monument, maintenance of any associated landscaping or lighting and
graffiti removal. Gateway Monuments shall be kept clean, free of graffiti, and in good
repair. Graffiti removal shall conform to current TxDOT policies and guidelines, which
require prompt removal of offensive messages and timely removal of all other graffiti.
Maintenance access shall be as stipulated by TxDOT in the Gateway Monument
Agreement and should be provided from outside the highway right-of-way, wherever
possible. For projects located on interstate highways, access shall not be from the
mainlanes. Maintenance practices shall protect air and water quality as required by
federal and state law.
Removal
The Local Entity shall remove Gateway Monuments, which in the opinion of TxDOT create
safety or operational concern due to deterioration or inadequate maintenance. TxDOT will
notify the Local Entity when it has determined that the Gateway Monument requires
special attention. In the event the Local Entity fails to maintain, repair, rehabilitate, or
remove the Gateway Monument in a timely manner, TxDOT may remove the Gateway
Monument after 60 days following notification to the Local Entity, and bill the Local Entity
for all costs of removal and restoration of the area.
Interlocal Gateway Monument Guide Page 2 of 4 Rev. 1/24/2011
TxDOT reserves the right to remove the Gateway Monument due to construction,
rehabilitation, or other necessary activities affecting the transportation facilities without any
obligation, compensation to, or approval of the Local Entity. TxDOT will strive to notify the
Local Entity of its intent to remove the Gateway Monument to allow for timely removal and
salvage by the Local Entity (if possible).
TxDOT reserves the right to remove or alter any Gateway Monument that presents an
immediate safety hazard to the public without delay or advanced notification to the Local
Entity.
Design and Placement of Gateway Monuments
Proposed Gateway Monuments shall:
1. Be freestanding.
2. Feature only the letters of the community name and/or officially adopted seal.
3. Include, if required by TxDOT, approved protective graffiti coatings.
4. Be appropriate to its proposed setting and community context.
5. Be in proper size and scale with its surroundings. The maximum size of the gateway
monument face shall not exceed 400 square feet in total. The height shall not exceed
20 feet above existing grade. Monument widths exceeding 20 feet will not be allowed
for gateway monuments on the Interstate, although the FHWA may consider waiving
this limitation on a case-by-case basis.
6. Be composed of materials that are durable for the projected life span of the project.
7. Be located beyond the clear zone, for both main lane traffic and frontage road traffic
8. Be located where maintenance can be safely performed, as specified in the
Gateway Monument Agreement and in conformance with TxDOT procedures.
9. Be subject to the review and approval of TxDOT in consideration of design,
size, and scale for appropriate integration on urban or rural highway features.
Proposed Gateway Monuments shall not:
1. Be allowed within the center median areas of interstate highway right-of-way.
2. Contain religious, political, special interest, private, or commercial messages of any
sort, including, but not limited to, symbols, logos, business names, trade names,
jingles, or slogans.
3. Contain any displays of any sort, advertising, decorative banners, flags, or flag poles.
4. Display telephone numbers, street addresses, or Internet addresses.
5. Interfere with airspace above the roadway.
6. Create a distraction to the motoring public, for example, the proposed Gateway
Monument shall be large enough to interpret at highway speed, but not be so large
that it demands attention from the motorist.
7. Include reflective or glaring surface finishes.
8. Include illumination that impairs or distracts the vision of transportation system users.
Other lighting may be permitted.
9. Display blinking or intermittent or moving lights, including changeable message
signs, digital displays or lighted static displays such as LED. Ground mounted
uplights to illuminate the gateway monument itself will be acceptable.
10. Include moving elements (kinetic art) or simulate movement.
11. Include water features of any sort.
12. Interfere with official traffic control devices nor interfere with the operational
right-of-way above the roadway.
13. Be placed within State right-of-way upon trees, or painted or drawn upon rocks or
other existing natural features.
14. Make use of or simulate colors or combinations of colors usually reserved for official
traffic control devices described in the Texas Manual on Uniform Traffic Control
Interlocal Gateway Monument Guide Page 3 of 4 Rev. 1/24/2011
Devices.
15. Require the removal of trees or other vegetation for visibility, or harm trees during
construction. Pruning of tree branches or roots, and removal of shrubs should be
avoided.
16. Negatively impact existing highway features, including existing signs, irrigation
systems, necessary drainage patterns, and facilities.
Submittal Requirements for Gateway Monument Proposals
A Gateway Monument proposal must be supported by the Local Entity that has jurisdiction
in the area where the Gateway Monument will be incorporated. The Local Entity shall
issue an adopted resolution or other official document recommending approval of the
proposed design of the Gateway Monument and requesting installation within the
operational highway right-of-way.
The Local Entity shall provide the Department an adopted resolution or other official
documentation that describes the Local Entity's:
1. Jurisdiction over the area of the project site.
2. Approval of the Gateway Monument content.
3. Funding responsibility.
4. Commitment to ensure maintenance of the Gateway Monument (and any associated
landscaping and/or lighting), including timely graffiti removal/repair, and removal (or
restoration) of the Gateway Monument as needed.
5. Proposed schedule for commencing and completing project installation.
A licensed landscape architect, architect, or professional engineer shall professionally
prepare, sign and seal submittals for a Gateway Monument Proposal. Exhibits, plans, and
details shall include, but are not limited to the following:
1. A full description of the proposed Gateway Monument, including location,
construction, and installation techniques, details necessary to convey construction
methods, proposed color scheme, proposed materials, including, but not limited to,
paint and protective coatings.
2. Specifications for proposed materials, including material data sheets.
3. A scaled drawing indicating the placement of the proposed Gateway Monument.
4. Elevations and details clearly illustrating and dimensioning the proposal (the
Gateway Monument must be aesthetically pleasing on all visible sides).
5. Landscape, irrigation and lighting plans if required.
6. Construction schedule.
7. Cost estimate.
8. Traffic control plans and provisions if required.
9. Proposed maintenance plan and schedule (including proposed access for
maintenance purposes).
10. Environmental documentation.
The Local Entity shall adhere to and maintain compliance with departmental rules,
regulations, state and federal laws, and any additional requirements TxDOT may apply to
the project. If, at any time during the process, TxDOT recommends any changes for a
proposal that has not yet received final approval, the proposal may be returned to the
Local Entity for revision. Once TxDOT approves a Gateway Monument proposal, no
changes shall be made to the Gateway Monument without prior written approval of the
District Engineer. For Gateway Monuments located on interstate highways, changes must
be submitted to FHWA for approval.
Interlocal Gateway Monument Guide Page 4 of 4 Rev. 1/24/2011
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