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HomeMy WebLinkAboutPR 22632: AUTHORIZING A CONTRACT WITH WITT O' BRIENN, LLC City of ort rthu� Tr ,.. www.PortArthurTx.gov INTEROFFICE MEMORANDUM •ate: (June 10, 2022) To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: (Clifton Williams, Purchasing Manager) RE: (P. R#22632) ,Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to authorize the contract with Witt 0' Brien, LLC for debris monitoring services in the event of an emergency or a disaster. Background: This service will monitor the Debris Removal Contractor to ensure the actual amount of debris that is picked up. Purchasing advertised for bids on April 16,2022 and April 23,2022 and opened on May 11, 2022. Committee members evaluated the proposals was the highest ranked proposal. Budget Impact: Funds will be provided for in the appropriate disaster/emergency recovery project accounts. Recommendation: It is recommended that City Council approve the City Manager to authorize a contract with Witt O' Brien for debris monitoring services in the event of an emergency or a disaster. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P. R. No. 22632 6/10/2022 cew Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING A NON-EXCLUSIVE AGREEMENT WITH WITT 0' BRIEN' S OF HOUSTON, TEXAS, FOR DEBRIS MONITORING SERVICES IN THE EVENT OF AN EMERGENCY OR DISASTER IN AN AMOUNT NOT TO EXCEED $2 ,000 , 000 . 00 WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service in place for Debris Monitoring Service as required by FEMA in the event of an emergency or a disaster; and, WHEREAS, pursuant to Chapter 252 of the Texas Local Government Code and the federal procurement standards of Title 2 of the Code of Federal Regulations Part 200, the City solicited requests for proposals to provide debris monitoring services in the event of an emergency or disaster; and, WHEREAS, ten (10) companies provided proposals as delineated in Exhibit "A"; and, WHEREAS, a committee made up of City staff evaluated all of the proposals and Witt O' Brien' s, LLC of Houston, Texas was ranked as the most reasonably qualified company (see evaluation matrix attached hereto as Exhibit "A") ; and, WHEREAS, the City desires to enter into a non-exclusive agreement with Witt 0' Brien' s, LLC in an amount not to exceed $2, 000, 000 for a one-year period as delineated in Exhibit "B"; and, P.R. No. 22632 6/10/2022 cew Page 2 of 3 WHEREAS, the contract includes an option to renew for two (2) additional one-year periods, upon prior approval of the City Council; and, WHEREAS, this agreement is non-exclusive and the City maintains the authority to retain other companies to perform similar work. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS : Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized to enter into a non-exclusive agreement with Witt 0' Brien' s, LLC, Texas, in substantially the same form as attached as Exhibit "B" . Section 3 . That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of June, A. D. , 2022, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers NOES : P. R. No. 22632 6/10/2022 cew Page 3 of 3 THURMAN BILL BARTIE, MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVED AS TO FORM: VAL TIZENO CITY ATT NE APPROVED FOR ADMINISTRATION: RON BURTON CITY MANAGER APPROVED AS TO AVAILABILITY OF FUNDS: kE KANDY DANTIEL INNTERIM FINANCE DIRECTOR jatoiL CLIFTON WILLIAMS, CPPB PURCHASING MANAGER EXHIBIT "A" e \ ) \ & m Q G \ E \ F. \ / / ),..i.Z:L. r e \ $ $ 2 $ / e / 4.1 zv cr0§ .= 5 j & m 9 & § Ci)P j \ w / 111 2 \ \ •\ m m & m § \ \ / % / § \ a © L. z ® E \ % & r % 3 ) « n CI e & .0 % c 2 I. 0 0 — \ \ ) § / 2 & / 8 \ Q UI 8 8 c % \ j \ & . 2 © § \ n \ \ m \ \ % © © $ m k \ , \ / k2 © © 2 / _ & 2 1 / I 713 _._ § E % ( \ j _ 9 ) 2 ; \ J / 2f • fg — a ,g _ a) = f § 5 .» u_ § 13 a0 ) G / S k''''. 0 Nrilli* 1 I. V k, Lu ello; C' ti' v u s > = aLi IS sue, a cl N d •� c 1.n° o C N 0 .0 N a) o w 0. ct a d U a d A y O o 1 o M rn i .' O O O O O '" C (NI enN GC lo d 'O u a. O O O O O J L c h _ O GI d m 2 d y I 3 C Co w N C'I W CO - d Li in-) to 'p C 7 �Q a s Er U EXHIBIT "B" WILL BE PRESENTED AT OR BEFORE THE COUNCIL MEETING