HomeMy WebLinkAboutPR 22681: AUTHORIZATION TO NEGOTIATE A CONTRACT WITH PATTILLO, BROWN & HILL, LLP FOR AUDITING SERVICES City of
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INTEROFFICE MEMORANDUM
Date: 7/11/2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Kandy Daniel, Interim Director of Finance
RE: PR No. 22681Authorize the City Manager to negotiate a contract for auditing
services.
Introduction: The intent of this agenda item is to seek the City Council's approval for the
City Manager to negotiate a contract with Pattillo, Brown& Hill, LLP for auditing services for
fiscal year 2021 with an option to renew for four subsequent years.
Background: Article XII, Section 17 of the Charter of the City of Port Arthur requires that a
CPA firm be engaged annually to perform an independent audit of all accounts of the City.
According to the Charter, the same firm may conduct the independent audit for five (5)
consecutive years with annual renewals. Weaver and Tidwell, LLP has performed the audit for
fiscal years 2019 per Resolution No. 19-475 and 2020 per Resolution No. 20-463. Weaver and
Tidwell, LLP chose not to renew the engagement for a third year.
Therefore, The City of Port Arthur advertised for Request for Qualifications (RFQ's) for
auditing services on June 17 and June 24, 2022. The scope of services provides for the audit of
the general purpose financial statements including the accounts of the Economic Development
Corporation, and the Single Audit reports in accordance with Federal requirements. One (1)
proposal was received on July 6, 2022 from Pattillo, Brown&Hill, LLP. The proposal was
reviewed and determined to meet all published evaluation criteria which included firm
qualification and experience,personnel qualifications, project approach and quality of
response. The firm's personnel are also experienced in governmental audits and meet all
continuing education and quality review requirements. A copy of the RFQ and the response
submitted by Pattillo, Brown& Hill, LLP is attached as Exhibits "A" and "B".
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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Budget Impact: Funds for auditing services are budgeted in the Finance Department Account
No. 001-07-015-5420-00-10-000. Once a contract is negotiated, the results will be submitted
to the Council for approval.
Recommendation: The attached Proposed Resolution No. 22681 authorizes the City Manager
to negotiate a contract with Pattillo, Brown& Hill, LLP, for auditing services for fiscal year
2021 with an option to renew for four subsequent years and we recommend that the City
Council approve it as presented.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. NO. 22681
KD: 7/11/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH PATILLO, BROWN & HILL, LLP
OF WACO, TEXAS AS INDEPENDENT AUDITOR FOR THE CITY OF
PORT ARTHUR FOR FISCAL YEAR 2021 WITH THE OPTION TO
RENEW FOR FOUR SUBSEQUENT YEARS. FUNDS ARE AVAILABLE
IN THE FINANCE DEPARTMENT ACCOUNT #001-07-015-5420-00-10-
000.
WHEREAS,Article XII, Section 17 of the Charter of the City of Port Arthur requires that a
CPA firm be engaged annually to perform an independent audit of all accounts of the City.
According to the Charter, the same firm may conduct the independent audit for five (5) consecutive
years with annual renewals; and
WHEREAS,pursuant to Resolution No. 19-475,the City Council authorized an engagement
letter between the City of Port Arthur and Weaver and Tidwell, LLP for an independent audit of all
accounts of the City and the Port Arthur Economic Development Corporation for fiscal year ending
September 30, 2019; and
WHEREAS,pursuant to Resolution No.20-463,the City Council authorized an engagement
letter between the City of Port Arthur and Weaver and Tidwell, LLP for an independent audit of all
accounts of the City and the Port Arthur Economic Development Corporation for fiscal year ending
September 30, 2020; and
WHEREAS, Weaver and Tidwell, LLP chose not to renew the engagement for a third year;
and
WHEREAS, the City of Port Arthur advertised in the Port Arthur News for Request for
Qualifications (RFQ's) for auditing services on June 17 and June 24, 2022; and,
WHEREAS,the City of Port Arthur received qualification statements from one (1) certified
public accounting firm; and,
WHEREAS, having reviewed said statement and having used the published evaluation
criteria, it has been determined that the statement received meets all requirements; and,
WHEREAS,Pattillo,Brown and Hill,LLP is recommended for these auditing services;and,
WHEREAS, the City Council finds it to be in the best interest of the citizens of Port
Arthur to negotiate a contract for the providing of these services; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
negotiate a contract of behalf of the City of Port Arthur with Pattillo, Brown and Hill, LLP for and
independent audit of all accounts of the City and the Port Arthur Economic Development
Corporation for the fiscal year ending September 30, 2021 with an option to renew for four
subsequent years.
THAT, a copy of the caption of this resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED, this day of July,2022, A.D., at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
•
Thurman Bill Bartle, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPRO AS TO FORM:
al Ti eno, Cr Atto
APPROVED FOR ADMINISTRATION:
Ronald Burton, City Manager
Kandy Daniel, Interim Director of Finance
(A/ag
Clifton_ Williams, CPPB, Purchasing Manager
CITY OF PORT ARTHUR
Request for Qualifications
AUDITING SERVICE
June 17, 2022 June 24 2022
CITY OF PORT ARTHUR,TEXAS
ADVERTISEMENT FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT sealed Bids, addressed to the City of Port Arthur,will be re-
ceived at the Office of the City Secretary, City Hall 444 4th Street or P.O. Box 1089, Port Arthur,
Texas 77641 no later than 3:00 P. M., Wednesday, July 6, 2022.Applicant names will be read
aloud beginning at 3:15 P.M.,Wednesday,July 6,2022 on this date in the City Council Chambers,
City Hall,5th Floor for certain services briefly described as:
REQUEST FOR QUALIFICATIONS
AUDITING SERVICES FOR THE CITY OF PORT ARTHUR
Proposals received after the deadline stated above, regardless of method of delivery, will not he
considered and returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444
4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be
retrieved from the City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com.
The City of Port Arthur reserves the right to reject any and all bids and to waive informalities.
Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance,the City Council shall not
award a contract to a company that is in arrears in its obligations to the City.
Clit'l4;n Willivmv,CPPB
Rrch.wen„q Maeagtr
CITY OF PORT ARTHUR,TEXAS
ADVERTISEMENT FOR PROPOSALS
NOTICE IS HEREBY GIVEN THAT sealed Bids, addressed to the City of Port Arthur, will be re-
ceived at the Office of the City Secretary, Ctty Hall 444 4th Street or P.O. Box 1089, Port Arthur,
Texas 77641 no later than 3:00 P. M.,Wednesday,July 6, 2022.Applicant names will be read
aloud beginning at 3:15 P.M.,Wednesday,July 6,2022 on this date in the City Council Chambers,
City Hall,5th Floor for certain services briefly described as:
REQUEST FOR QUALIFICATIONS
AUDITING SERVICES FOR THE CITY OF PORT ARTHUR
Proposals received after the deadline stated above,regardless of method of delivery, will not be
considered and returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444
4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be
retrieved from the City's website at www.portarthurtx.gov/blds.aspx or www.publicpurchase.com.
The City of Port Arthur reserves the right to reject any and all bids and to waive informalities.
Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance,the City Council shall not
award a contract to a company that is in arrears in its obligations to the City.
•
Clif$dn Williams,CPPB _
Purchasing Manager
THURMAN BILL BARTIE,MAYOR RONALD BURTON
INGRID HOLMES.,MAYOR PRO TEM City of CITY MANAGER
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
DONALD FRANK,SR. _ CITY SECRETARY
CAL JONES o r t r t h u r
THOMAS KINLAW III VAL TIZENO
KENNETH MARKS CITY ATTORNEY
CHARLOTTE MOSES
June 27, 2022
REQUEST FOR QUALIFICATIONS (RFQ)
AUDITING SERVICES FOR THE CITY OF PORT ARTHUR, TX
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, July 6, 2022 (The clock located in the City Secretary's office will be the official time.)
Applicant names of all proposals received will be read aloud at 3:15 p.m. on Wednesday, July 6, 2022 in the
City Council Chambers, City Hall, 5th Floor, Port Arthur, TX.
MARK ENVELOPE: P22-072
DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB of
your RFO to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET,4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINT OF CONTACT:
Questions concerning the Request for Qualifications and Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
The enclosed Request for Qualifications (RFQ) and accompanying General Instructions are for your
convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed
in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING
DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ submittal arrives at
the above location by the specified deadline regardless of delivery method chosen by the firm. Faxed or
electronically transmitted RFQ submittals will not be accepted.
Clifton Williams, CPPB
Purchasing Manager
REQUESTS FOR QUALIFICATIONS
AUDITING SERVICES FOR THE CITY OF PORT ARTHUR,TX
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
City of Port Arthur
Request for Qualifications
Auditing Services for the City of Port Arthur, TX
OBJECTIVE
The City of Port Arthur (City) is seeking a response to the Request for Qualifications (RFQ) from qualified
firms of certified public accountants to audit its financial statements for the fiscal year ending September 30,
2019 with the option of auditing its financial statements for each of the four (4) subsequent fiscal years.
These audits are to be performed in accordance with generally accepted auditing standards as set forth by the
American Institute of Certified Public Accountants, the standards for financial audits set forth in the U.S.
General Accounting Office's (GAO) Government Auditing Standards, the provisions of the federal Single
Audit Act (as amended) and the provisions of U.S. Office of Management and Budget (OMB) Uniform
Guidance and State of Texas Uniform Grant Management Standards.
BACKGROUND
1. The City serves an area of 87.96 square miles with a population of 55,498. The City's fiscal year begins
on October 1 and ends on September 30.
2. The City is organized into seventeen (17) departments and provides a full range of municipal services to
its citizens including fire and police protection, water and sanitary sewer utilities, solid waste removal
and disposal, the construction of streets, drainage and other infrastructure, recreational activities, library-
and other cultural activities. The accounting and financial reporting functions of the City are
centralized. The City has no internal audit function.
3. The City has a total payroll of approximately$44 million covering 758 employees.
4. The City is defined, for financial reporting purposes, in conformity with the Governmental Accounting
Standards Board's Codification of Governmental Accounting and Financial Reporting Standards, Section
2100. Using these criteria, component units are included in the City's financial statements. The
management of the City identifies the following component units for inclusion in the City's financial
statements.
Port Arthur Section 4A Economic Development Corporation (EDC) — an entity legally separate from the
City, governed by a nine-member board of directors appointed by the City Council. The EDC is funded
by a one half cent additional sales tax dedicated to economic development activities. This component
unit maintains a special revenue fund and debt service fund. The budget, financial reports, and bonds of
the EDC must be approved by the City Council. Financial services are provided by the City and the EDC
is to be audited as part of the audit of the City's financial statements.
5. During fiscal year 2017-2018, the City received financial assistance from the following:
Major Federal Programs
• U.S. Department of Homeland Security
• Special Supplement Program for Women, Infants and Children (WIC)
• Community Development Block Grants (CDBG)
• Federal Transit Operating and Capital Assistance
• HOME
• Federal Emergency Management Agency
• U.S. Department of Commerce
American Reinvestment and Recovery Act
• Federal Transit Operating and Capital Assistance
• Community Development Block Grant
• Homelessness Prevention and Rapid Re-Housing Program
• Justice Assistance Grant
• Energy Efficiency and Conservation Grant
• COPS Hiring Recovery Program
State Assistance
• Medical Assistance Program
• Children's Health Insurance Program
• Community and Rural Health
• CDC Preventive
• Immunizations
• Southeast Texas Auto Theft Task Force
• S.T.E.P.
• Preventive Health
• Texas Department of Housing and Community Affairs
• Texas Water Development Board
• Texas Department of Rural Affairs
6. The City participates in the following pension plans:
• Texas Municipal Retirement System
• Port Arthur Firemen's Relief and Retirement Fund—Actuarial services provided by John Crider
7. The City has a Retiree Health Insurance Program and related OPEB Trust.
8. Additional information on the City and its finances can be found in the September 30, 2018
Comprehensive Annual Financial Report (CAFR) and the 2018-2019 Annual Operating Budget which
are on filed on the City's website at www.portarthurtx.gov and the office of the Director of Finance.
9. Interested persons who wish to review prior year audit reports and working papers should contact Harold
Hankins, Assistant Finance Director-Accounting, Auditing, and Financial Reporting, at 409-983-8106.
SCOPE OF WORK
1. The City desires the auditor to express an opinion on the fair presentation of its general purpose financial
statements in conformity with generally accepted accounting principles. The City also desires the auditor
to express an opinion on the fair presentation of its combining and individual fund and account group
financial statements and schedules in conformity with generally accepted accounting principles.
2. The auditor is not required to audit the introductory or statistical sections, or the supporting schedules
contained in the CAFR. However, the auditor is to provide an "in relation to" opinion on the supporting
schedules based on the auditing procedures applied during the audit of the general purpose financial
statements and the combining and individual fund financial statements and schedules.
3. The auditor shall be responsible for performing certain limited procedures involving required
supplementary information required by the Governmental Accounting Standards Board as mandated by
generally accepted auditing standards.
4. The auditor shall issue a report on:
a. Compliance and internal control over financial reporting based on an audit of the financial
statements.
b. Compliance and internal control over compliance applicable to each major federal program.
5. The auditor shall communicate any reportable conditions found during the audit. A reportable condition
shall be defined as a significant deficiency in the design or operation of the internal control structure,
which could adversely affect the organization's ability to record, process, summarize and report financial
data consistent with the assertions of management in the financial statements. Reportable conditions that
are also material weaknesses shall be identified as such in the report. Non-reportable conditions
discovered by the auditors shall be reported in a separate letter to management, which shall be referred to
in the report on compliance and internal controls. The reports on compliance and internal control shall
include all instances of non-compliance.
6. The Schedule of Expenditures of Federal and State Awards with related auditor's reports, as well as
the reports on compliance and internal controls are not to be included in the CAFR. The auditor is not
required to audit the Schedule of Expenditures of Federal and State Awards. However, the auditor is
to provide an "in-relation to" report on that schedule based on the auditing procedures applied during
the audit of financial statements. The auditor will provide a Single Audit when required.
7. All working papers and reports must be retained, at the auditor's expense, for a minimum of three (3)
years, unless the firm is notified in writing by the City of the need to extend the retention period. The
auditor will be required to make working papers available, upon request, to the City and any required
Federal or State agency. In addition, the firm shall respond to the reasonable inquiries of successor
auditors and allow successor auditors to review working papers relating to matters of continuing
accounting significance.
8. CAFR preparation and editing shall be the responsibility of the auditor. Printing of the document shall be
the responsibility of the City.
9. Firms are encouraged to consider subcontracting portions of the engagement to small audit firms or firms
owned and controlled by socially and economically disadvantaged individuals. Names of proposed
subcontracting firm(s)must be clearly identified in the proposal.
AUDITING STANDARDS TO BE FOLLOWED
To meet the requirements of this request for qualifications, the audit shall be performed in accordance with
generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants,
and if necessary, the standards for financial audits set forth in the U.S. General Accounting Office's
Government Auditing Standards (1994), the provisions of the Single Audit Act of 1984 and the Single Audit
Act Amendments of 1996 and the provisions of U.S. Office of Management and Budget (OMB) Uniform
Guidance,Audits of State, Local Governments and Non-Profit.
REPORTS TO BE ISSUED
Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue the
following reports as required by applicable auditing standards:
• A report on the fair presentation of the financial statements in conformity with generally accepted
accounting principles.
• A report on the internal control structure based on the auditor's understanding of the control structure
and assessment of control risk.
• A report on compliance with applicable laws and regulations.
• An"in-relation to" report on the schedule of federal financial assistance.
• A report on the internal control structure used in administering federal financial assistance programs.
• A report on compliance with laws and regulations related to major and non-major federal
financial assistance programs.
Irregularities and illegal acts. Auditors shall be required to make an immediate, written report of all
irregularities and illegal acts or indications of illegal acts of which they become aware to the City of Port
Arthur Council Members, the City Manager and the Finance Director.
Auditors shall inform the Council of the following:
1. The auditor's responsibility under generally accepted auditing standards
2. Significant accounting policies
3. Management judgments and accounting estimates
4. Significant audit adjustments
5. Other information in documents containing audited financial statements
6. Disagreements with management
7. Management consultation with other accountants
8. Major issues discussed with management prior to retention
9. Difficulties encountered in performing the audit.
SCHEDULE—FY 2022
The Director of Finance has primary responsibility for audit coordination, or his/her designee, and the
successful proposer shall meet and agree, in writing, on the time frame for completing the audit services
described in the Scope of Work.
SPECIAL CONSIDERATIONS
1. The City may send its comprehensive annual financial report to the Government Finance
Officers Association of the United States and Canada for review in its Certificate of Achievement
for Excellence in Financial Reporting program. It is anticipated that the auditor will be
required to provide special assistance to the City to meet the requirements of that program.
2. If necessary, the schedule of federal financial assistance and related auditor's report, as well as
the reports on the internal control structure and compliance are not to be included in the
comprehensive annual financial report, but are to be issued separately.
3. The City may require the auditor's assistance to comply with new reporting requirements as
mandated by GASB.
Page 8 of 24
The City of Port Arthur requires comprehensive responses to every section within this RFQ.
Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will
be considered non-responsive and will result in disqualification. To facilitate the review of the
responses, Firms shall follow the described proposal format. The intent of the proposal format
requirements is to expedite review and evaluation. It is not the intent to constrain Vendors with
regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a
uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested
may result in the disqualification of the proposal. It is requested that proposals be limited to no more
than 50 pages, excluding resumes. All pages of the proposal must be numbered and the proposal must
contain an organized, paginated table of contents corresponding to the sections and pages of the
proposal.
A.) FIRM QUALIFICATIONS AND EXPERIENCE
1. State the size of the firm, size of the firm's governmental audit staff and the location of the office from
which the work on this engagement is to be performed.
2. If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint
venture or consortium should be separately identified and the firm that is to serve as the principal auditor
should be noted, if applicable.
3. Please describe in detail the current and historical experience the proposer and its subcontractors have
that would be relevant to this project. Provide descriptions and references for all engagements of
comparable complexity and sensitivity to the requirements of the RFQ that have been conducted within
the past five (5) years. References must contain the name, title, company name, address, phone and
email of organizations that may be contacted to verify qualifying experience. Please indicate whether the
organization is included for the purpose of verifying the proposer's qualifying experience or its
subcontractor.
4. Submit a copy of your most recent external quality control review report, with a statement whether that
quality control review included a review of specific government engagements. Also provide results of
any federal or state desk reviews or field reviews of audits during the past three (3) years. In addition,
provide information on the circumstances and status of any disciplinary action taken or pending against
the firm during the past three (3)years.
B.)PERSONNEL QUALIFICATIONS
1. Please identify all key personnel who are to be part of the proposed team. Identify the principal
supervisory and management staff, including partners, managers, other supervisors and specialists, who
would be assigned to this project. Information should be presented in sufficient detail as to provide the
City an indication that the personnel involved can perform the work specified in this RFQ. The City
reserves the right to approve or reject each member of the team and to request substitutions. For each
person, please provide the following:
a. Full name;
b. Employment history;
c. Education and professional licensing of each person as it relates to this project;
d. Specific description of what role the individual will have in this project; and
e. Any additional helpful information to indicate the individual's ability to aid the proposer in
successfully performing the work involved in this RFQ.
Page 9 of 24
2. Provide information on the government auditing experience of each person, including information on
relevant continuing professional education for the past three (3) years and membership in professional
organizations relevant to the performance of this audit. Indicate how the quality of staff over the term of
the agreement will be assured.
3. Identify any existing or potential conflicts of interest relative to the performance of the requirements of
this RFP. Examples would include, but are not limited to, existing business or personal relationship
between the proposer, its principal, or any affiliate or subcontractor, with the City, EDC or any other
entity or person involved in any way in the project that is the subject of this RFP.
*NOTE - Consultants and firm specialists mentioned in response to this request for proposal can only be
changed with the express prior written permission of the City, which retains the right to approve or reject
replacements. Other audit personnel may be changed at the discretion of the proposer provided that
replacements have substantially the same or better qualifications or experience.
C.)PROJECT APPROACH
1. Provide a detailed work plan that includes an explanation of the audit methodology to be followed. In
development of the work plan, reference should be made to such sources of information as the City's
budget and related materials, organizational charts, manuals and programs, and financial and other
management information systems.
2. Provide the following information on audit approach:
a. Proposed segmentation of the engagement;
b. Level of staff and number of hours to be assigned to each proposed segment of the
engagement;
c. Sample size and the extent to which statistical sampling is to be used in the engagement;
d. Type and extent of analytical procedures to be used in the engagement;
e. Approach to be taken to gain and document an understanding of the City's internal control
structure;
f. Approach to be taken in determining laws and regulations that will be subject to audit test
work;
g. Approach to be taken in drawing audit samples for purposes of tests of compliance.
3. Identify and describe any anticipated potential audit problems, the firm's approach to resolving these
problems and any special assistance that will be requested from the City.
4. Include sample formats for required reports.
D.) QUALITY OF RESPONSE
Completeness of the response to this RFQ including submission of all checklist documents.
Page 10 of 24
EVALUATION AND SELECTION PROCESS
The submitted proposals will be reviewed and ranked by a selection committee. Members of the selection
committee will not be revealed. The City reserves the right to select a firm directly from the RFQ submittals
or to short list several firms to prepare a presentation for the selection committee and select a firm from the
presenting firms. The City also reserves the right to:
• Make the selection based on its sole discretion;
• Reject any and all proposals;
• Issue subsequent Requests for Proposals;
• Postpone opening proposals for its own convenience;
• Remedy errors in the Request for Proposals process;
• Approve or disapprove the use of particular sub-consultants;
• Negotiate with any, all or none of the Proposers;
• Waive informalities and irregularities in the Proposals; and/or
• Enter into an agreement with another Proposer in the event the originally selected Proposer defaults
or fails to execute an agreement with the City
The City's process is as follows:
Evaluation ratings will be on a 100 point scale and shall be based on the following criteria:
EVALUATION AND SELECTION PROCESS
Evaluation ratings will be on a 100 point scale and shall be based on the following criteria:
1. Firm Qualifications and Experience (Maximum Points 45)
a. Size of the firm and size of firms governmental audit staff. 10
b. Firm's Current and historical experience and performance on comparable
audits of Texas Cities 25
c. References 10
2. Personnel Qualifications (Maximum Points 25)
a. The number of key personnel assigned to the team, including supervisory
and management staff. 10
b. The experience of the firm's professional personnel to be assigned to the team. 10
c. The governmental audit experience of staff assigned to the team. 5
3. Project Approach (Maximum Points 25)
a. Adequacy of work plan details. 5
b. Adequacy of proposed staffing plan for various segments of the engagement. 5
c. Adequacy of sampling techniques and analytical procedures. 5
d. Adherence to timeline in the event of potential audit problems. 10
4. Quality of Response (Maximum Points 5)
a. Completeness of response and presentation
The City reserves the right to use all pertinent information (also learned from sources other than disclosed in
the RFQ process) that might affect the City's judgment as to the appropriateness of an award to the best
evaluated proposer. This information may be appended to the proposal evaluation process results.
Page 11 of 24
GENERAL INFORMATION:
Interested auditing firms should submit Request for Qualifications with the following information:
• Firm name, address, phone number, email and company website address
• Type of organization (LLC, etc.)
• Names of Principals
• Personnel to be assigned the project
• Identified sub-consultants
• Experience and background of personnel and sub-consultants
• Five references from previous projects completed with contact information (names,titles, contact
numbers)
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form
CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local
Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons
doing business or seeking to do business with the City of Port Arthur, including affiliations and business and
financial relationships such persons may have with City of Port Arthur officers. The form can be can be
located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a response to
this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas
Local Government Code and you are representing that you in compliance with them.
Any information provided by the City of Port Arthur is for information purposes only. If you have
concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the
manner in which you must comply,you should consult an attorney.
ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access
to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such
a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement
organization.
Any employee that makes purchases for the City is an agent of the City and is required to follow the City's
Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder
must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following
requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
Page 12 of 24
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Finance, P.O. Box 1089,
Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Chapter
2251 of Texas Government Code, as amended. The City's standard payment terms are net 30, i.e. payment is
due 30 days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal
Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas,Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work
herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other
officer, employee or agent of the City who exercises any functions or responsibilities in connection with the
planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this
Contract; and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments
or any money to the City until such debts are paid or until satisfactory arrangements for payment has been
made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price.
It is further understood that the contractor shall not have any claim against the City of Port Arthur for
quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by
law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and
enforced as though each were included herein. If, through mistake or otherwise, any such provision is not
inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by
either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform
all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
Page 13 of 24
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the
option of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract
by giving written notice to the Contractor of such termination and specifying the effective date thereof, at
least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the
Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any
breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the
purpose of set-off until such time as the exact amount of damages due the City from the Contractor is
determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided
herein, the Contractor will be paid for the service that it has performed up to the termination date. If this
contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination
shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying material or
service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to
protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs
as a result of his fault or negligence in connection with the work performed until completion and final
acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port
Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain
and keep in force insurance that will protect against injury and/or damages which may arise out of or result
from operations under this contract, whether the operations be by himself or by any subcontractor or by
Page 14 of 24
anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be
liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers,
agents, and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective
dates and expiration dates) and to date and sign and do all other things necessary to complete and make into
valid certificates of insurance and pertaining to the above listed items, and before commencing any of the
work and within the time otherwise specified, Contractor shall file completed certificates of insurance with
the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any
event be filed with the City of Port Arthur not more than ten (10)days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such
period, the time may be extended by mutual agreement between OWNER and CONTRACTOR.
Page 15 of 24
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 16 of 24
APPENDICES
SUBMIT WITH RFQ
A. Letter of Interest
B. Non-Collusion Affidavit
C. Affidavit
D. Conflict of Interest Questionnaire
E. House Bill 89 Verification
F. SB 252 Chapter 2252 Certification
Page 17 of 24
APPENDIX A
LETTER OF INTEREST
RFQ—Auditing Services for the City of Port Arthur, TX
Deadline: July 6,2022
The undersigned firm submits the following information (this RFQ submittal) in response to the Request for
Qualifications (as amended by any Addenda), issued by the City of Port Arthur, TX (City) to supply
Auditing Services for the City of Port Arthur, TX. Enclosed, and by this reference incorporated herein and
made a part of this RFQ, are the following:
❖ Completed RFQ Letter of Interest Form
❖ Non-Collusion Affidavit
❖ Completed Affidavit
❖ Completed Conflict of Interest Form
❖ House Bill 89 Verification
❖ SB 252 Chapter 2252 Certification
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject
any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFQ and participating in
this process will be borne solely by the firm, and that the required materials to be submitted will become the
property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete
statements in this RFQ. Firm accepts all terms of the RFQ submittal process by signing this letter of interest
and making the RFQ submittal.
This RFQ shall be governed by and construed in all respects according to the laws of the State of Texas.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
Page 18 of 24
APPENDIX B
CITY OF PORT ARTHUR, TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for the firm
bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq.,
Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or
indirectly the bid made to any competitor or any other person engaged in the same line of
business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a
bid committed any other act of collusion related to the development and submission of this bid
proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me by the above named on this the
day of , 20
Notary Public in and for the
State of Texas
My commission expires:
Page 19 of 24
APPENDIX C
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized
officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to
pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into
an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE:
COUNTY:
SUBSCRIBED AND SWORN to before me by the above named
on this the day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE PROPOSAL
Page 20 of 24
APPENDIX D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B.23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176 006, Local Government Code.An
offense under this section is a misdemeanor.
Name of vendor who has a business relationship with local governmental entity.
Jn
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
I I completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
Name of Officer
Al Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes n No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
nYes n No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
Check this box if the vendor has given the local government officer or afamily member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
zi
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code§176.003(a)(2)(A)and(B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Page 22 of 24
APPENDIX E
House Bill 89 Verification
(Person name), the undersigned representative
(hereafter referred to as "Representative") of
(company or business
name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18)
years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the
following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of
any contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in
an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
SIGNATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
day of , 20 .
Notary Public
Page 23 of 24
APPENDIX F
SB 252
CHAPTER 2252 CERTIFICATION
I, , the undersigned n
representative of
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government
Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company
named above is not listed on the website of the Comptroller of the State of Texas concerning
the listing of companies that are identified under Section 806.051, Section 807.051 or Section
2253.153. I further certify that should the above-named company enter into a contract that is
on said listing of companies on the website of the Comptroller of the State of Texas which do
business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify
the City of Port Arthur Purchasing Department.
Name of Company Representative (Print)
Signature of Company Representative
Date
Page 24 of 24
EXHIBIT "B"
Well
Professional if' .
Audit Services ;�
Proposal #P22-072 ;; f
PRESENTED TO - .'Y .
City of Port Arthur,Texas ,-..
j
DATE
e
July 6, 2022 ,
t J, r
ii t i
PATTILLO, BROWN & HILL
Paula Lowe
401 West State Highway 6
Waco, TX 76710
254.772.4901 I PLowe@pbhcpa.com
EXPERT
TRUSTED
ADVISOR
• PATTILLO, BROWN & HILL, L.L.P.
, 401 West State Highway 6
Waco.Texas 76710
254.772.4901 pbhcpa.00m
July 6,2022
City of Port Arthur
City Secretary
444 4th St,4th Floor
Port Arthur,Texas, 77640
Re: RFQ-PP22-072
Pattillo,Brown and Hill,L.L.P.(PB&H)is pleased to have the opportunity to submit the accompanying proposal
to provide professional audit services to the City of Port Arthur,Texas ("City")for the years ending September
30,2021,with the option to renew each of the four subsequent fiscal years.
We believe that our Firm possesses certain unique characteristics that are well-matched to the City's needs.
We are a regional accounting firm that has been in existence since 1923.
• Our primary business is serving local governments in Texas and New Mexico. In addition to our
experience with cities, we have extensive experience auditing other forms of local governments
such as school districts, councils of government,counties and special districts.
• We are committed to customer service and developing client relationships. We offer support
throughout the year as a part of this engagement and will not charge additional fees for informal
consultations.
• Our proposed service team for the City consists of seasoned professionals who work exclusively on
local government engagements.
• Our firm is known for providing high quality services while meeting our client's time constraints, as
such, we are committed to performing the engagement within the time parameters mentioned in
the proposal.
Outlined in this proposal are key factors that distinguish our Firm from other providers of government services.
Among these are the experience level of our service team with audits of cities, our Firm's commitment to
providing services to the public sector and our engagement approach.We bring the high level of experience
and expertise as larger, national accounting firms, but with the value inherent in local firms. We are
committed to perform the work outlined the request for proposal within the time period required.
As engagement partner, I am an authorized representative of the Firm and my signature binds PB&H to the
terms and conditions specified in this proposal.This proposal is a firm and irrevocable offer for 90 days. I can
be reached by phone at(254) 772-4901,by email at Plowe@pbhcpa.com or by mail at 401 West Highway 6,
Waco,Texas 76710.
I am excited about the opportunity to serve the City. Please feel free to contact me should you have any
questions regarding this proposal. QQ��
Awe-
Paula Lowe, CPA
PATTILLO, BROWN &HILL, L.L.P.
OFFICE LOCATIONS $4
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TAB, H;
CONTENTS
"4.**\,
PAGE NUMBER
Letter of Transmittal
1-9 Firm Qualifications and Experience
10-19 Personnel Qualifications
20-31 Project Approach
Attachments
Peer Review Report
FIRM QUALIFICATIONS & EXPERIENCE
INDEPENDENCE
We confirm that we are independent with respect to Port Arthur, Texas and all of its component units
as defined by Government Auditing Standards. None of our partners, managers or staff has any direct
or indirect financial interest in the City of Port Arthur,Texas' contracts, and no one assigned to the audit
is related within a prohibited degree (as defined by nepotism law) to any employee of the City or to
any of the Council or Board Members.
PROFESSIONAL RELATIONSHIPS WITH PORT ARTHUR, TEXAS
Pattillo, Brown & Hill has not provided audit services to the City of Port Arthur, Texas in the past five (5)
years.
LICENSED TO PRACTICE IN TEXAS
All persons assigned to supervision positions in your audit will be CPAs licensed to practice in Texas.Also,
we are not under the terms of a public or private reprimand by the Texas State Board of Public
Accountancy and/or licensing boards of other states.
.•
t1!'41 FIRM QUALIFICATIONS & EXPERIENCE
PROFILE OF PATTILLO, BROWN & HILL, L.L.P.
Pattillo, Brown & Hill, L.L.P. was founded in Waco in 1923 and has been in continuous existence since
that time. We are a regional certified public accounting firm with offices in Waco, Temple, Houston
and Hillsboro, Texas, and Albuquerque, New Mexico, with over 100 professional personnel. Our
government audit department includes 4 partners, 3 managers, 30 professional staff, and 3
administrative staff.These professionals work almost exclusively on governmental engagements. It is our
goal to provide personalized services of the highest quality to our clients.We have earned a reputation
for professional excellence through our demonstration of quality work and sound financial advice. Our
personnel have devoted many years developing knowledge in auditing, accounting and consulting
services.
Our unyielding commitment to client service has resulted in the growth of our client base, positioning
Pattillo, Brown & Hill, L.L.P. between the very large national accounting firms and smaller, locally
oriented firms. We are large enough to have the resources and personnel to resolve even the most
complex accounting or compliance issue, but small enough to give you the personalized service that
our clients deserve. Port Arthur will be a significant and valued client at our Firm.
We have a department within our Firm dedicated to performing governmental audits and providing
other consulting services to governmental entities and take pride in our technical expertise, client
relations and our reputation of valued performance. We have in-depth experience, presently serving
over 100 governmental entities.We have performed annual financial and compliance audits for many
different municipal governments across the State of Texas.
COMMITMENT TO OUR CLIENTS
At Pattillo, Brown & Hill, we value all of our clients and put a high priority on customer service. The City
of Port Arthur, Texas would not just be "another audit" for our firm. We understand that developing a
strong and lasting relationship with your City will benefit our firm because we are in the business of
performing audits of local governments, but we also understand that the benefits of this audit are
limited if we do not provide you with a level of service that exceeds your expectations.
We also believe that this relationship has to be mutually beneficial. Because our client base per partner
is much smaller than that of national accounting firms, our partners are much more actively involved
with the performance of engagement procedures. Benefits to the City include having more
experienced professionals performing the work and greater continuity from year to year. We believe
our Firm's foundation is the partner relationships with our clients.
2
JE1Ef1I FIRM QUALIFICATIONS & EXPERIENCE
We believe it is essential to make our partners available to our clients at all times during the year. We
have found that handling issues throughout the year, instead of only during the audit, makes for a
cleaner audit and gives our clients peace of mind to know that the problem or situation has been
resolved. Our Firm handles meetings, phone calls, in-house training and other requests from our clients
at all times during the year.Our fee proposal is inclusive of all phone calls and conversations during the
year. All that we ask is that some advanced knowledge of large requests be given in order to
accommodate your needs.
Our proposed service team has thorough knowledge of government auditing and extensive
experience auditing a variety of entities similar to the City. The team brings a wealth of experience in
auditing Texas cities, and as such they are well versed in the intricacies of U.S. Government
Accountability Office (GAO) Government Auditing Standards, and Uniform Guidance (2CFR200). If
awarded the engagement,Paula Lowe and a team of experienced professionals will perform the City's
audit. As mentioned earlier, our partners are much more actively involved with the performance of
engagement procedures than larger national firms.
To maintain the highest quality of technical understanding, each member of our government audit
staff annually attends at least 40 hours of technical training directly related to auditing and accounting
for local governments.With staff members working exclusively in this specialized field,they are properly
equipped by attending specific training for this field and gaining experience relevant to audits of local
governments.
CAPABILITY TO AUDIT COMPUTERIZED SYSTEMS
Our information technology audit service consists of a
systematic evaluation of your entity's information system
security by measuring how well it conforms to a set of
established criteria. We typically assess the security of your
system's physical configuration and environment, software,
information handling processes and user practices. We have
three information technology specialists to assist with any
information technology auditing activities. Also, all of our
audit staff are trained and well versed in computerized
systems as they relate to financial processes.
Additionally, our Firm is required to gain an understanding of
the internal controls the City has over IT and general
computer controls. As a critical system impacting the City's
processes,it is important to control the IT processes underlying
the City's EDP system.
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w•la FIRM QUALIFICATIONS & EXPERIENCE
Our Firm uses a wide range of software including the Microsoft Office Suite, ACL Analytics (data
extraction software), Adobe Acrobat and ProSystems fx Engagement. We also utilize Microsoft Access
databases and other data extraction and evaluation tools.
We have developed significant resources in the areas of computer applications and system analysis to
provide a wide range of services to our clients as outlined below:
• We are familiar with and have experience in auditing systems using a wide range of financial
application software. We currently have clients who use Incode, NetData, Munis, JD Edwards,
Skyward, HCSS (Hill County Software and Support),GEMS,SMI (Spindle Media) and many other
software systems frequently used by government entities.
• A computer consultant from our Firm will be assigned to your audit to aid in technical areas of
system controls and procedures. His resume is included in the "Partner, Supervisory, and Staff
Qualifications and Experience" section of this proposal. All personnel assigned will be familiar
with computerized accounting systems and controls. All experienced personnel receive
training specifically in these areas during their development and progression.
• We also use data extraction software to address any specific areas of risk your City might have.
We can use this software to evaluate many automated processes that the City uses such as P-
card purchases,journal entry processing and issues related to data security and integrity.
COMMITMENT TO GOVERNMENT
Governmental audits continue to be the fastest growing segment of our client base.We are committed
to achieve the highest standards in performing quality governmental audits. As evidence of this
commitment, our proposed service team includes members of the following organizations:
• AICPA's Governmental Audit Quality Center
• Government Finance Officers Association (national)
• Government Finance Officers Association of Texas
• Special Review Committee of the GFOA
• Texas Association of Regional Councils
Many of our clients have elected to pursue the GFOA's Certificate of Achievement for Excellence in
Financial Reporting on a regular basis. In all instances where we have been associated with this pursuit,
our client has been awarded the certificate.Additionally,three members of your proposed audit team
are currently GFOA Special Review Committee members.
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1 � FIRM QUALIFICATIONS & EXPERIENCE
NATIONAL RECOGNITION
The firm received national recognition from the American Institute of Certified Public Accountants
(AICPA) as an official member of the esteemed G400 group, as well as being identified as one of the
500 largest in the United States, out of 44,000 in the nation. As a member of G400, Pattillo, Brown & Hill,
L.L.P.will partner with the AICPA to increase our expertise as well as provide feedback and support to
the accounting industry and to our valued clients.
In addition to the AICPA's recognition, PB&H is proud to have received the Single Audit Resource
Center's (SARC's) Award for Excellence in Knowledge, Value, and Overall Client Satisfaction. This
award is to recognize firms that provide outstanding services to their clients and is based on feedback
provided to the SARC anonymously.
EXTERNAL QUALITY CONTROL REVIEW
As an indication of our commitment to quality, we are a member firm of the National Peer Review
Committee (formerly known as the Center for Public Company Audit Firms) Peer Review Program and
the AICPA's Governmental Audit Quality Center (GAQC). Our firm has been a member of the peer
review program for over 30 years. The GAQC requires member firms to establish policies and
procedures specific to the firm's governmental audit practice to comply with the applicable
professional standards and Center membership requirements. Additionally, member firms must have
their governmental audits selected as part of the Firm's peer review.
We are required to undergo peer reviews every three years. We completed our most recent review in
2019 and received a rating of pass. In addition, we also received no "letter of comments," and
therefore achieved the highest possible rating, obtained by only a small percentage of accounting
firms across the nation. A copy of our most recent peer review report is included in this proposal. The
review included a number of specific government engagements.
DESK AND FIELD REVIEWS
Because of the level of audits that we perform that requiring federal and state single audits and the
number of clients that we serve receiving federal and state grant assistance, many of our clients have
field and desk reviews performed on their audits at least annually. We are not aware of the specific
number of these reviews that have been performed on our audits in the last three years, but there are
no unresolved questions or findings resulting from the desk reviews. No disciplinary action has ever been
alleged and no action is pending or has been undertaken against the Firm by the SEC, AICPA, Texas
State Board of Public Accountancy, other federal or state regulatory agencies or professional
organizations.
5
arpla
FIRM QUALIFICATIONS & EXPERIENCE
EXPERIENCE
We have in-depth experience, presently serving over 100 governmental clients, including many cities.
Government audits continue to be the fastest growing segment of our client base. We are committed
to serving this segment and continue to expand our department and the scope of services offered to
governmental organizations. Our clients include many governmental organizations as is evidenced by
the partial listing included in this proposal. For fiscal year 2018, approximately 50 of these clients were
required to have "Single Audits" performed in accordance with Uniform Guidance (2CFR200). It is
noteworthy that our workpapers have been examined in connection with several of these "Single
Audits" by representatives of grant and/or cognizant agencies. In almost all circumstances, our
supporting workpapers have earned excellent reviews.
VALUE AND EFFICIENCY
We recognize that clients expect the services rendered by their professional accounting firm to go
beyond the financial statements. We understand the expectations of our clients and welcome the
opportunity to serve not only as auditors, but also as advisors. Our approach places substantial
emphasis on the need to thoroughly understand your operations. This audit approach allows us to
contribute constructive suggestions regarding your internal controls, operating and accounting
procedures, and other matters worthy of management's attention.
CLAIMS AND SUITS
Pattillo, Brown &Hill has not failed to complete any work that was awarded to it, and there are not any
judgments, claims, arbitration proceedings or suits pending or outstanding against PB&H or partners.
Additionally, PB&H has not filed any lawsuits or requested arbitrations with regard to contracts within
the last five years.
STAFFING
Pattillo, Brown & Hill recruits statewide to fill its staffing needs. A major source for new staff has been
Baylor University, University of Mary-Hardin Baylor and the University of Texas at Austin. Our staff does,
however, come from a variety of schools and universities. Professional turnover rates in the Waco office
for the past 24 months are less than 20 percent.
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pif•AN
FIRM QUALIFICATIONS & EXPERIENCE
SIMILAR ENGAGEMENTS WITH THE CITY OF PORT ARTHUR
Below is a sample of audits performed by our Firm similar to the City of Port Arthur, Texas. Please feel
free to contact any of the below mentioned references as you so desire.
City/Engagement Scope of Total
Fiscal Years Name/Telephone
Partner Work Hours
City of DeSoto* Audit and 2009 2013 Tracy Cormier
Paula Lowe Federal Single 650 tcormier@desototexas.gov
2019-2020
Audit 972-230-5823
City of Weatherford* Audit and Dawn Brooks
Paula Lowe Federal Single 2010-2020 500 dbrooks@weatherfordtx.gov
Audit 817-598-4220
City of White
Audit and Krystal Krump
Settlement*
Federal Single 2019-2020 450 kcrump@wstx.us
Paula Lowe
Audit 817-410-3115
City of Highland
Village* Audit and Heather Miller
Federal Single 2011-2020 500 hmiller@highlandvillage.org
Paula Lowe
Audit 972-899-5089
City of Athens Audit and Mandie Quigg
Paula Lowe Federal Single 2019-2020 425 mquigg@athenstx.gov
Audit 903-677-6619
*Indicates that ACFR received the GFOA's Certificate of Achievement.
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FIRM QUALIFICATIONS & EXPERIENCE
Below is a listing of various local governments audited by our office:
Cities
• Bastrop Windcrest • Joshua
• Forney • Colleyville • San Marcos
• La Porte • Highland Village • Fate
• Bee Cave • Marble Falls • Kennedale
• Friendswood • Columbus • Terrell
• Leander • Hillsboro • Flower Mound
• Belimead • Midlothian • Krum
• Grapevine • Denton • DeSoto
• Weatherford • Huntsville • Sherman
• Burleson • Murphy • Richmond
• Haltom City • Duncanville • Rosenberg
• Westworth Village • Jacksonville • Prosper
• Caldwell • Nacogdoches • White Settlement
• Hewitt • El Campo • Waxahachie
Counties
• Anderson County • McLennan County • Harrison County
• Jasper County • Falls County • Tom Green County
• Bastrop County • Medina County • Henderson County
• Jefferson County • Galveston County • Upshur County
• Bowie County • Navarro County • Hood County
• Kaufman County • Grayson County • Wood County
• Cherokee County • Orange County • Burnet County
• Lampasas County • Gregg County • Walker County
• Collin County • Robertson County • Chambers County
• Limestone County • Grimes County
• Denton County • Rockwall County
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FIRM QUALIFICATIONS & EXPERIENCE
School Districts
• Axtell ISD • Gatesville ISD • Troy ISD
• Athens ISD • Granbury ISD • White Settlement ISD
• Bellville ISD • Groesbeck ISD • Hillsboro I.S.D.
• Belton ISD • Hays CISD • Hubbard I.S.D.
• Bosqueville ISD • Hillsboro ISD • Hudson I.S.D
• Brownsville ISD • Hutto ISD • Hutto I.S.D.
• Bruceville-Eddy ISD • Itasca ISD • Lancaster I.S.D.
• Buffalo ISD • Kemp ISD • Llano I.S.D.
• Cleburne ISD • Liberty Hill ISD • Lorena I.S.D.
• China Spring ISD • Llano ISD • Midway I.S.D.
• Coolidge ISD • Midway ISD • Moody I.S.D.
• Connally ISD • Moody ISD • Salado I.S.D.
• Corsicana ISD • Malakoff ISD • Schertz-Cibolo-
• Crosby ISD • McGregor ISD Universal City I.S.D.
• Edgewood ISD • Palestine ISD • West Orange-Cove
• Elkhart ISD • Schertz-Cibolo- C.I.S.D.
• Fairfield ISD Universal City ISD
• Frankston ISD • Slocum ISD
Education Service Centers
• Education Service Center Region 1 • Education Service Center Region 13
Councils of Governments
• Alamo Area Council of Governments • Heart of Texas Council of Governments
• Brazos Valley Council of Governments • Houston-Galveston Area Council
• Concho Valley Council of • Permian Basin Regional Planning
Governments Commission
MHMR Centers
• The Harris Center for Mental Health • Heart of Texas Region MHMR Center
and IDD
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COMPETENT, EXPERIENCED PERSONNEL
We consider well-trained and experienced professionals to be the single most important element
necessary to providing the highest level of service to a client. We believe that we offer our clients a
unique blend of technical expertise and responsiveness that is sometimes unavailable from larger firms
who may be focused on more sizable engagements. We have identified for the City of Port Arthur an
experienced and proven service team.As you can see from the resumes included in this proposal,your
audit team will have significant experience serving governmental clients, including cities, and are
actively involved in professional organizations that allow us to keep abreast of issues facing
governmental organizations.
Pattillo, Brown & Hill, L.L.P. includes members with excellent professional qualifications as evidenced by
the following:
• One former member served on the Texas State Board of Public Accountancy.
• One former member is past president of the Texas Society of CPAs.
• Several members are past chairmen and several are current chairmen or members of
Committees of the Texas Society of CPAs including the Society's Government Accounting
Standards Committee.
• Members are heavily involved in continuing professional education programs sharpening
technical skills.
• Our Firm includes members of the Government Finance Officers Association of Texas.
• Active members of the Special Review Committee of the Government Finance Officers
Association.
10
tv•All� PERSONNEL QUALIFICATIONS
In keeping with our obligation for quality service,we require our professional employees to complete a
minimum of qualifying continuing professional education credits annually. We also encourage our
personnel to pursue their certification as accountants and then to become actively involved in local
and state professional organization activities. Included, as supporting information, is a schedule of
resumes covering the qualifications of proposed staff, including partners, and senior who are expected
to be used in the performance of this engagement. Each of the resumes indicates the individual's
position in our Firm, including their education and type of experience.
QUALIFICATIONS OF ASSIGNED PERSONNEL
Our proposed service team has thorough knowledge of government auditing and extensive
experience auditing a variety of entities similar to the City. The team brings a wealth of experience in
auditing Texas cities, and as such they are well versed in the intricacies of Generally Accepted
Government Auditing Standards, and Uniform Grant Guidance. If awarded the engagement, Paula
Lowe and a team of experienced professionals will perform the City's audit. As mentioned earlier, our
partners are much more actively involved with the performance of engagement procedures than
larger national firms.The proposed personnel who will be working on the engagement are as follows:
• Paula Lowe, CPA, Engagement Partner
• John K. Manning, CPA, Concurring Partner
• Kent Willis, CPA, Manager
• Travis Rogers, CPA, Senior Auditor
• Don Abel, CISSP, MCP, IT Specialist
• Staff auditors with experience working on local government audits
To maintain the highest quality of technical understanding, each member of our government audit
staff annually attends at least 40 hours of technical training directly related to auditing and accounting
for local governments.With staff members working exclusively in this specialized field, they are properly
equipped by attending specific training for this field and gaining experience relevant to audits of local
governments.
On the following pages is a summary of the proposed service team members' resumes. All of these
professionals are employed on a full-time basis. All key audit professionals are certified to practice in
the State of Texas. Furthermore, all of the proposed professionals have significant experience auditing
local governments, including Texas cities.
11
j1fj PERSONNEL QUALIFICATIONS
PAULA LOWE, CPA, ENGAGEMENT PARTNER
Paula will serve as the Engagement Partner on this engagement and will supervise and direct all of our
services to the City of Port Arthur. She will serve as the primary client contact for the engagement and
will ensure its overall quality. Paula will ensure appropriate staffing,performance and timely completion
of the engagement.
Paula is a CPA with 24 years of experience auditing local governments in the State of Texas. She
concentrates exclusively on audits of local governments. She has extensive experience auditing
municipalities, counties and Texas school districts. Paula has conducted numerous training seminars
within PB&H and for local government organizations across the state.
Sample of Governmental Experience
• City of DeSoto • City of North Richland Hills
• City of Columbus • City of Friendswood
• City of Athens • City of Westworth Village
• City of La Porte • City of Kyle
• City of Waxahachie • City of Weatherford
• City of Highland Village • City of White Settlement
• City of Caldwell • City of Bastrop
• City of Bee Cave • City of Glen Heights
• City of Jacksonville • City of Columbus
• City of Schertz • City of Rosenberg
Educational Background
BBA Accounting I Texas A&M University
Continuing Professional Education
• AICPA-COVID-19 Auditing in a World of Social Distancing
• AICPA—Risky Business-Conducting Remote Audits in Uncertain Times
• GAQC—2020 OMB Compliance Supplement and Single Audit Update
• GFOAT—CARES Act Funding &Guidelines for Local Governments
• Crawford &Associates—Government Auditing Standards Annual Update
• Crawford &Associates—GASB Annual Update
• Crawford &Associates—OMB Uniform Guidance Annual Update
• GAQC—2020 Compliance Supplement and COVID-19 Single Audit Implications
• GAQC—Preparing for you First Single Audit an Auditee Perspective
• GAQC—OMB Supplement Addendum and the Latest COVID-19 Single Audit
• GAQC-Single Audit Lightning Round
• Texas Society of CPAs—Texas School Districting Accounting and Auditing Conference
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jjfj PERSONNEL QUALIFICATIONS
• AICPA-Governmental Accounting and Auditing Update
• GAQC-Risk Assessment Considerations in a SLG Financial Statement
• GAQC-2019 State and Local Government Audit Planning Consideration
• EDMIS-Accounting and Reporting Leases as Required by GASB 87
• GFOAT-Spring Institute
• GAQC-GASB Leases:What Preparers &Auditors Need to Know
• GFOA-Note Disclosure and RSI for Pensions and OPEB
• GAQC-Fiduciary Activities: Understanding the Impacts of GASB 84
• GAQC-2018 Compliance Supplement and Single Audit Update
• AICPA-Integrating Audit Data Analytics into the Audit Process
• GAQC-Annual Update
• Professional Ethics for Texas CPAs
• GAQC-2021 State and Local Government Audit Planning Considerations
• GAQC GASB's Lease Standard: Are You Ready?
• AICPA Peer Review Update
• Specific New Auditing Standards in SAS 134
Professional Organizations
• American Institute of Certified Public Accountants
• Texas Society of Certified Public Accountants
• AICPA Advanced Single Audit Certificate
• Government Finance Officers Special Review Committee
• Texas Association of School Business Officials
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PERSONNEL QUALIFICATIONS
JOHN K. MANNING, CPA, CONCURRING PARTNER
John will serve as the Concurring Partner, and will supervise, monitor, and address accounting and
compliance issues as they might arise. He will serve as an additioral client contact for the engagement
and will help to ensure its overall quality.
John is a CPA with 25 years of experience auditing local governments in the State of Texas. His practice
is solely devoted to servicing local governments, such as cities, counties, school districts and other
governmental entities.John has had partner and management level responsibility for hundreds of local
government clients. He has spoken at regional GFOA meetings statewide,Texas Association of County
Auditors Institute and been a TSCPA School District Annual Conference Committee member. John has
just recently taught at the Governmental Accounting Academy in Houston,Texas for the Government
Finance Officers Association of Texas.
Sample of Governmental Experience
• City of Rosenberg • Town of Flower Mound
• City of Richmond • Denton County
• City of Cleburne • City of Haltom City
• City of Colleyville • City of Denton
• City of Nacogdoches • Town of Prosper
• City of Sherman • McLennan County
• City of Terrell • City of Rowlett
Educational Background
BBA Accounting I University of Mary Hardin-Baylor
Continuing Professional Education
• GAQC Webinar-Single Audit Lightning Round
• GAQC-2020 State and Local Government Audit Planning Considerations
• GAQC-2020Annual Update Webinar
• GAQC-Commonly Asked Yellow Book Questions-2020
• GAQC-The New Lease Standard-Webinar
• EdMIS-The New Lease Standard-Webinar
• GFOA Annual Governmental GAAP Update
• Now is the Time for Auditors to Get Ready for the Uniform Guidance Audit Requirements
• GAQC Web Event—Uniform Guidance for Federal Awards
• Audit Sampling in a Single Audit
• Fraud Considerations in a Governmental Audit
• Implementing GASB 68
• Texas Society of CPAs:Texas School District Accounting and Auditing Conference
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PERSONNEL QUALIFICATIONS
• OMB Compliance Supplement and Proposed Single Audit Reforms
• Overview of the New GASB Pension Accounting Standards
• AICPA National Governmental Accounting and Auditing Update Conference
Professional Organizations
• American Institute of Certified Public Accountants
• Texas Society of Certified Public Accountants
• Government Finance Officers Special Review Committee
• Gulf Coast Government Finance Officers Association
• Texas Association of School Business Officials
• AICPA Advanced Single Audit Certificate
15
HAIL.11 PERSONNEL QUALIFICATIONS
KENT WILLIS, CPA, MANAGER
Kent is a CPA, licensed in the state of Texas with ten years of experience working solely in the areas of
auditing and accounting for public sector entities. As the manager on the engagement, Kent will
monitor and assist the senior auditor during the audit process and will be involved with the day-to-day
operations of the engagement. Kent holds the Advanced Single Audit Certification from the AICPA.
Sample of Public Sector Experience
• City of Athens • Town of Prosper
• City of Denton • City of Rosenberg
• City of Columbus • City of Westworth Village
• City of Grapevine • City of El Campo
• City of Haltom City • City of Friendswood
• City of Jacksonville • City of Richland Hills
• City of Midlothian • Collin County
Educational Background
BBA Accounting Texas A&M University
Masters in Accounting I Sam Houston State University
Continuing Professional Education
• Teammate Analytics Training
• Government Audit Update, Yellow Book update and New GASB Standards Implementation-
Crawford and Associates
• Importance of Cybersecurity
• GASB 84-Fiduciary Activities, Understanding the Impacts
• Yellow Book Update
• Generally Accepted Auditing Standards Update
• AICPA—Uniform Guidance for Federal Awards
• Governmental Audit Quality Center Annual Webcast Updates
• GFOA—The Accounting and Auditing Year in Review
• Financial Reporting for Local Governments
• Audit Watch—Level 4
• Audit Watch—Level 5
• GASB 75 OPEB Implementation: Accounting and Auditing Considerations
• GASB 77 Tax Abatements: Disclosures and Other Consideration
• Audit Sampling Considerations in a Single Audit
• Knowledge-Based Audits—Theory & Methodology
• Internal Controls—Understanding, Documenting &Testing
• Pandemic-related Single Audit Issues and Single Audit Updates
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PERSONNEL QUALIFICATIONS
Professional Organizations
• American Institute of Certified Public Accountants
• Texas Society of Certified Public Accountants
• AICPA Advanced Single Audit Certificate
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PERSONNEL QUALIFICATIONS
IRAViS ROGERS, CPA, SENIOR AUDITOR
A CPA with four years of experience in auditing and accounting for cities,counties,school districts,and
other governmental entities, Travis Rogers will serve as the senior auditor on the engagement. As a
member of the GFOA's Special Review Committee,Travis has experience drafting and reviewing CAFRs
that receive the GFOA Certificate of Excellence in Financial Reporting. He has also received the
AICPA's Advanced Single Audit Certificate. Each year, Travis completes at least 40 hours of CPE that
directly relates to government auditing, the government environment, or the specific or unique
environment in which the audited entity operates.
Sample of Governmental Experience
• City of Richmond • Nueces County
• Bastrop County • Galveston County
• White Settlement ISD • Scherfz-Cibolo-Universal City ISD
• McLennan County Appraisal District • City of Athens
• Tax Appraisal District of Bell County • Van Zandt County
• City of Hondo • Crosby ISD
• Medina County • Brazos Valley Council of Governments
• Corsicana ISD • Cherokee County
• Axtell ISD • Henderson County
• City of Weatherford • City of Highland Village
• Limestone County • City of Schertz
Educational Background
BBA Accounting Tarleton State University
BBA Management I Tarleton State University
Continuing Professional Education
• AuditWatch Level 3
• Annual GASB Updates
• Generally Accepted Auditing Standards Updates
• Weekly and Monthly Yellow Book Training
• Personal and Professional Ethics for Texas CPAs
• 2018 Yellow Book Update
• 2020 Compliance Supplement Update
• Advanced Topics in a Single Audit
Professional Organizations
• American Institute of Certified Public Accountants
• Texas Society of Certified Public Accountants
• Special Review Committee of the Government Finance Officers Association
• AICPA Advanced Single Audit Certificate
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PERSONNEL QUALIFICATIONS
DON ABEL, CISSP, CISA, CRISC, IT SPECIALIST
Don Abel is our Director of Information Systems. He has over 20 years of experience in the Information
Systems Field - Project Manager for IT projects, Network Administrator, IT consultant specializing in
network security and administration and internal auditing. He is a Network and Security Analyst and
auditor. Don will serve as part of the audit team to help determine the effect of information technology
on the audit, understand the entity's controls and design and perform tests of controls and substantive
tests. He will assist in determining what we may need from IT staff and their role in the audit and how to
leverage IT and risk-based audit procedures to drive audit efficiency.
Certified Information Systems Security Professional(CISSP)
The CISSP certification is a globally recognized standard of achievement that confirms an individual's
knowledge in the field of information security. CISSPs are information assurance professionals who
define the architecture, design, management and/or controls that assure the security of business
environments. This was the first certification in the field of information security to meet the stringent
requirements of ISO/IEC Standard 17024.
Certified Information Systems Auditor(CISA)
The CISA certification is a globally recognized certification in the field of audit, control and security of
information systems. CISA gained worldwide acceptance having uniform certification criteria, the
certification has a high degree of visibility and recognition in the fields of IT security, IT audit, IT risk
management and governance. Vacancies in the areas of IT security management, IT audit or IT risk
management often ask for a CISA certification.
Certified in Risk and Information Systems Control(CRISC)
The CRISC certification is awarded by the Information Systems Audit and Control Association and aims
to provide a common body of knowledge for information technology/systems risk management, and
to recognize the knowledge of enterprise and IT risk that a wide range of IT and Business practitioners
have acquired, as well as the capability to: design, implement and maintain information system (IS)
controls and to mitigate IS/IT risks.
Educational Background
Business Information Systems I University of Mary-Hardin Baylor
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PROJECT APPROACH
We believe that a long-term professional relationship must be mutually beneficial to be of lasting value
to either party. In the end, regardless of the amount of the fee, you are paying too much if you are not
satisfied with the value or quality of service you received or the individuals who provide that service.
Our goal in serving the City of Port Arthur,Texas will be to deliver timely, responsive service that meets
your needs,exceeds your expectations,and produces value that exceeds our fees.We have achieved
that goal in serving numerous clients, and we fully expect to achieve it in serving you.
This audit engagement will include an examination of all general operations, programs and grants of
the City in accordance with Generally Accepted Government Audit Standards, the provisions of the
federal Single Audit Act of 1984 (as amended in 1996), Uniform Guidance (CFR200), and, if applicable,
the State of Texas Uniform Grant Management Standards.The audit period is October 1, 2020 through
September 30, 2021.
Our audit plan will be based on the risk assessment performed and impacted by key processes
identified.This audit plan would cover the 2021 audit and would be revised in subsequent years based
on changes to the City. An outline of these general procedures is as follows:
• Gather information about the entity and its environment that may be relevant in identifying risks
of materials misstatement of the financial statements.
• Gather information to understand and evaluate the design and implementation of the entity's
internal control system.
• Synthesize the information gathered, identify risks (both overall and specific risks) that could
result in material misstatements of the financial statements, and develop an overall audit
strategy.
• Assess the risks of material misstatement of the entity's financial statements after evaluating the
entity's programs and controls.
• Develop appropriate responses (further audit procedures) to the risks identified considering the
overall audit strategy and planning materiality.
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PROJECT APPROACH
SPECIFIC WORK PLAN
Our audit approach consists of four key phases: preliminary audit planning, interim fieldwork, audit
fieldwork, and final review and audit conclusion.
Preliminary Audit Planning
Preliminary audit planning will be performed each year prior to the beginning of on-site fieldwork. In this
phase of the engagement, our firm will perform the following procedures:
• We will establish the terms of the engagement by issuing the City an engagement letter.
• We will review prior year engagement workpapers and financial statements to determine an
initial audit strategy.
• Perform an initial assessment of risk based on the City's control environment.
• Determine nature, timing, and extent of risk assessment procedures to be performed during
interim fieldwork.
• Determine planning materiality.
• Partner/Audit Manager will meet with the Finance Director about engagement details such as
audit scheduling and auditor/auditee responsibilities.
• We will communicate with the Audit Committee/management about our initial audit plan and
obtain any information they might provide about identified audit risks and other concerns.
Interim Fieldwork
Interim fieldwork will be performed each year primarily on-site at the City's facilities.We will perform the
following procedures in this phase of the engagement:
• We will review and document our understanding of the City's centralized and decentralized
accounting processes and will also evaluate the City's use of accounting software and overall
information technology (IT) framework and internal controls.
• We will gain an understanding of the City's operations by reviewing, documenting and
evaluating internal controls related to significant transaction classes and operating processes.
• We will gain an understanding of the City's significant operating relationships concerning
component units and joint ventures, if applicable.
• We will perform a preliminary analysis of the City's federal and state grant awards and gain an
understanding of the internal controls the City has in place for compliance with federal and
state laws and regulations.
• Perform preliminary analytical procedures and document their effect on the audit plan.
• We will finalize our initial audit strategy and communicate with the City about specific
documentation we will require for audit fieldwork.
• We will gain an understanding of the City's significant contractual relationships and evaluate
the potential impacts of those contracts on the financial statements.
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PROJECT APPROACH
Audit Fieldwork
Audit fieldwork will be performed after year-end closing and will include a majority of the substantive
testing to be performed during the engagement, including:
• Perform substantive tests of account balances, tests of controls, if necessary, and detailed
analytical procedures.
• Perform tests of controls and compliance over major federal and/or state programs in
accordance with Uniform Grant Guidance and the State of Texas Uniform Grant Management
Standards.
• Complete fieldwork documentation.
• Draft financial statements and other reports,if applicable.
• Discuss audit findings and adjusting entries management.
Final Review and Audit Conclusion
This phase of the engagement will begin as audit fieldwork concludes. Activities to be completed
during this phase of the engagement include:
• Perform final analytical review and document effect on audit conclusion.
• Evaluate the effects of past adjustments.
• Evaluate contingencies,subsequent events, and obtain legal representations.
• Review workpapers including a detailed review by the audit manager, engagement partner
and technical reviewer.
• Provide single audit report and other materials to the management for review.
• Communicate any significant deficiencies, material weaknesses or other management
comments.
• Present reports to Audit Committee and/or City Council.
• Maintain the confidentiality, safe custody, integrity, accessibility and retrievability of the
workpapers.
• Assemble and retain the workpapers for a sufficient period of time (subject to monitoring
review).
22
i1! I PROJECT APPROACH
PROPOSED STAFF/HOURS FOR EACH SEGMENT
Partner Manager Senior Staff Total
Risk Assessment 10 16 40 80 146
Cash and Investments 1 5 6 30 42
Receivables 4 8 6 40 58
Capital Assets 4 8 6 40 58
Accounts Payable 2 4 6 20 32
Accrued Liabilities 4 5 6 30 45
Long-term Liabilities 4 6 5 30 45
Net Position/Fund Balance 2 4 5 10 21
Revenues 12 16 60 60 148
Expenditures 12 16 60 60 184
Compliance 20 32 40 80 172
75 120 240 480 915
AUDIT SAMPLING
Our audit procedures include use of non-statistical sampling. Sampling will be performed for our tests
of internal controls, compliance and financial statement amounts, utilizing approaches representative
of populations tested. The extent to which we apply detailed audit procedures and sampling is based
on materiality, evaluation of audit risks and internal controls and the characteristics of items comprising
the account balance or class of transactions. Because our sample sizes are affected by many
variables, a statement about sample sizes cannot be made in absolute terms. However, in practice,
sample sizes usually begin with 40 for single audit tests of controls in order to plan the audit to obtain a
low level of control risk.
DETERMINING LAWS AND REGULATIONS THAT WILL BE TESTED
Our consideration of audit risk in planning a governmental engagement is essentially an evaluation of
the inherent risk of material errors or fraud in the government's financial statements. We will obtain an
understanding of the possible financial statement effects of laws and regulations that have a direct
and material effect on the determination of financial statement amounts and assess the audit risk
associated with possible violations of such laws and regulations. We will consider laws and regulations
that are generally recognized to have a direct and material effect on the determination of financial
statement amounts.
23
•
PROJECT APPROACH
Municipalities may be affected by many laws or
regulations, including those related to securities
trading, occupational safety and health, food and
drug administration, environmental protection,
equal employment and price fixing, or any other
antitrust violations. If specific information comes to
our attention that provides evidence concerning
the existence of possible illegal acts that could have
a material indirect effect on the financial
statements, we will apply audit procedures
specifically directed to ascertaining whether an
illegal act has occurred.
PRELIMINARY ANALYTICAL PROCEDURES
Analytical procedures will be used in general
planning to improve our understanding of the City's
operations and to identify audit areas for increased
attention. These procedures will be applied to assist
in planning the nature, timing and extent of other
auditing procedures. These procedures will include
comparisons of account balances between
accounting periods, ratio and trend analysis to
improve our understanding of the City and its
operations and to identify critical audit areas.
Preliminary analytical procedures will include, at a
minimum, a comparison of current account
balances to similar amounts in the prior annual
104
period's financial statements and the current
period's budget. Additionally, we believe a
1101. thoughtful consideration of expected relationships
among account balances and periods by an
experienced auditor is far more important than a
mechanical comparison. We will consider these
relationships and bring to bear other knowledge
about the City and its operations.
24
PROJECT APPROACH
ANALYTICAL PROCEDURES AS SUBSTANTIVE TEST
Our reliance on substantive tests to achieve an audit objective related to a particular assertion may
be derived from tests of details, from analytical procedures, or from a combination of both. For some
assertions,analytical procedures are effective in providing the appropriate level of assurance.For other
assertions, however, analytical procedures may not be as effective or efficient as tests of details in
providing the desired level of assurance. The expected effectiveness and efficiency of an analytical
procedure in identifying potential misstatements depends on,among other things,the predictability of
the relationship and the availability and reliability of the data used to develop the expectation.
ANALYTICAL PROCEDURES USED IN THE OVERALL REVIEW
The objective of analytical procedures used in the overall review stage of the audit is to assist us in
assessing the conclusions reached and in the evaluation of the overall financial statement
presentation. The overall review would generally include reading the financial statements and notes,
considering the adequacy of evidence gathered in response to unusual or unexpected balances
identified in planning the audit or in the course of the audit and unusual or unexpected balances,
relationships that were not previously identified. Results of an overall review may indicate that
additional evidence may be needed.
PERFORMANCE OF SUBSTANTIVE PROCEDURES
Substantive audit testing will be performed in areas where the effectiveness of process controls does
not reduce risk to a relatively low level, or where substantive testing is more efficient.
EVALUATION OF INTERNAL CONTROLS
Our audit plan will be based on the risk assessment performed and impacted key processes identified.
This audit plan would cover the 2021 audit and would be revised in subsequent years based on
changes to the City of Port Arthur. For each key process included in the audit plan,we will perform the
following audit work:
• Understand the accounting process in depth, including significant process controls in place to
mitigate risk.
• Test significant control points to determine if controls are operating as designed.
• Compare processes and controls to "best practices"to determine their effectiveness.
• Report to management on the effectiveness of processes.
• Determine whether any residual audit risk remains and whether substantive audit tests are
required.
25
Hf•Alt
PROJECT APPROACH
Substantive audit testing will be performed in areas where the effectiveness of process controls does
not reduce risk to a relatively low level, or where substantive testing is more efficient.
Our Firm is required to gain an understanding of the internal controls the City has over IT and general
computer controls. As a critical system impacting the City's processes, it is important to control the IT
processes underlying the City's EDP system. The key is to ensure that only managed and authorized
changes and access to the functionality and data is allowed. The IT General Computing controls are
focused on change management, access security and computer operations areas. At a high level,
the change management process ensures that all changes to the systems go through a standardized
process,whereby they are approved and tested by appropriate officials before being deployed in the
City's operating environment.The access-security process ensures that only authorized individuals have
appropriate access to the systems and underlying data. It also ensures that security layers (database,
operating system, application, physical access to the servers, internal and external network layers) are
appropriately controlled to avoid unauthorized access.The computer operations process ensures that
back-end jobs are monitored and controlled. It also ensures that backups and recovery procedures
are in place to be able to recover in case of rollback or disaster situations.
To achieve effective monitoring and auditing of the EDP system,with respect to IT General Computing
Controls, it is necessary to extract the following from the system:
• System log of changes (application, database, reports)
• System log of access changes (end user, administrative—application and database)
• System log of changes to key configurations
The majority of EDP systems struggle, without an add-on module or third-party system, to be able to
provide one or more of the details mentioned above. An alternative is to work closely with your IT
Department to write custom scripts and extract data for these items.
26
nf•All
PROJECT APPROACH
SCOPE OF WORK TO BE PERFORMED
Pattillo, Brown & Hill, L.L.P. will express an opinion on the fair presentation of the basic financial
statements, as well as the combining and individual fund financial statements in conformity with
generally accepted accounting principles.
We will audit the basic financial statements, consisting of the government-wide statements and
combining and individual fund financial statements for all fund types, including major and non-major
funds. We will provide an "in-relation-to" statement on the combining and non-major fund type
statements and supplementary schedules, based on the auditing procedures applied during the audit
of the basic financial statements. We will not be required to audit the introductory or statistical section
of the report; these sections will remain unaudited.
Our firm will perform certain limited procedures involving the management discussion and analysis, and
required supplementary information required by the Governmental Accounting Standards Board, as
mandated by generally accepted auditing standards.
Additionally, we will audit the information contained in the schedule of expenditures of federal and
state awards when appropriate.This information will be subjected to the auditing procedures applied
in the audit of the basic financial statements and in accordance to U.S. Government Accountability
Auditing Standards, the Single Audit Act as amended in 1996, Uniform Guidance (2CFR200) and the
State of Texas Uniform Grants Management Standards. If required, we will provide an opinion on the
fair presentation of the schedule of expenditures of federal and state awards in relation to the basic
financial statements taken as a whole.
STANDARDS TO BE FOLLOWED
The audit will be performed in accordance with:
• Generally accepted auditing standards, as adopted by the membership of the American
Institute of Certified Public Accountants
• Standards for financial audits set forth in the U.S. Government Accountability Office (GAO)
Government Auditing Standards (2018)
• Financial reporting standards as adopted by the Governmental Accounting Standards Board
(GASB); and the Government Finance Officers Association to meet the requirements for the
Certificate of Achievement for Excellence in Financial Reporting
• Provisions of Uniform Guidance (2CFR200), and/or the State of Texas Uniform Grant
Management Standards (UGMS)
• Audit and Accounting Guide for State and Local Governments
• State and Federal laws or regulations
• An examination for compliance with procedures established by City Charter and
City Ordinances.
27
Ii1j PROJECT APPROACH
REPORTS TO BE ISSUED
Following the completion of the audit of
the fiscal year's financial statements, we
will issue all reports currently required by
State and Federal grantors, American
t Institute of Certified Public Accountants,
Governmental Accounting Standards
Board (GASB), and any other regulatory
agencies.
°"'", In the required reports on internal controls,
.� .. we will communicate any reportable
conditions found during the audit to the
e~ _" 1,, ,/ City Administrator.A reportable condition
,, shall be defined as a significant
deficiency in the design or operation of
the internal control structure,which could
adversely affect the organization's ability
to record, process, summarize and report
financial data consistent with the
ii assertions of management in the financial
statements. Reportable conditions that
are also material weaknesses shall be
identified as such in the report.
Non-reportable conditions discovered by the auditors shall be reported in a separate letter to
management,which shall be referred to in the reports on internal controls.
A report shall also be issued on the supplementary schedule of federal and state financial assistance
programs and the internal control structure used in administering those funds.
We will make an immediate, written report of all irregularities and illegal acts of which they become
aware to the City Administrator and Finance Director.
We agree to provide the City with information relating to regulation changes that would affect the City
and its operation, such as timely notification of changes proposed or initiated by GASB, or GAO.
28
fultilimi-
PROJECT APPROACH
Additionally, we will present the comprehensive annual financial report at the February or March
council meeting and inform the City and Council of each of the following, and any other item as
required by the regulatory agencies as noted above:
1. The auditor's responsibility under generally accepted auditing standards and government
auditing standards.
2. Significant accounting policies.
3. Management judgments and accounting estimates.
4. Significant audit adjustments.
5. Our judgement about the quality of the City's accounting principles.
6. Other information in documents containing audited financial statements.
7. Disagreements with management.
8. Management consultation with other accountants.
9. Major issues discussed with management prior to retention.
10. Difficulties encountered in performing the audit.
11. Confirmation of independence.
12. Independence-related relationships between the firm and the City.
4,
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29
PROJECT APPROACH
IDENTIFICATION OF ANTICIPATED POTENTIAL AUDIT PROBLEMS
It is of utmost priority to ensure your service team professionals are current with developments in industry
practices, accounting releases and auditing requirements. In addition to a highly communicative
environment and industry-specific training programs, the following facilitates our efforts in this regard:
• Our service team understands the issues relevant to municipalities.The combination of our Firm's
resources, level of partner involvement and experienced team members provides an excellent
service team of professionals capable of servicing the City's needs.
• To facilitate meeting your expectations and deadlines, we will meet with you during the
planning phase of the engagement to obtain an understanding of the assistance the City will
provide in performing the audit.
• Regular communication will be ongoing with City personnel, allowing for timely knowledge of
significant matters as they arise. When we learn of matters the City may not be aware of, we
will be active in conveying relevant information. Regular progress meetings will be scheduled
with City personnel at times suitable to City staff.
• We are very much aware of federal and state grant requirements and accounting
requirements affecting audits of municipalities. As with other issues that may arise,we will work
with the City throughout the year to achieve the appropriate resolution. Our resources
throughout the Firm, which continue to build in our government practice, will be utilized as
appropriate.
30
PROJECT APPROACH
To review a recent financial statement for one of clients,please visit the City of Weatherford or Jefferson
County website at:
• City of Weatherford: http://www.weatherfordtx.gov/ (click on Departments, Finance,
Administration &Accounting)
• Jefferson County: http://www.co.jefferson.tx.us/ (click on Auditor's Office)
31
lif.411.9141-1[
REID
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BETTE
REPORT ON THE FIRM'S SYSTEM OF QUALITY CONTROL
November 25,2014
To the Partners of
Pattillo 13niwn&Hill,LLP
and the National Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice
of Pattillo Brown&Hill,LLP(the firm)in effect for the year ended May 31,2(fi9 Our
peer review was conducted in accordance with the Standards for Performing and
Repotting an Peer Reviews established by the Peet Review Board of the American
Institute of Certified Public Accountants(Standard -
)-A summit".of the nature•objectives,scope,limitations of and the procedures performed
in a System Review as described in the Standards may be found at
wwty.aicpa.orgiprsttntrnat. The summary also includes an explanation of how
engagements identified as not performed or reported in conformity with applicable
professional standards, if any, are evaluated by a peer reviewer to tkiennine a peer
review rating.
Virus's Responsibility
The firm is responsitrle for designing a system of clta liry control and complying with it ro
provide the firm with reasonable assurance of performing and reporting in conformity
with applicable professional standards in au tnatetial respects. The firm is also
rasp nsible for evaluating aCtic►ns to promptly rernediate engagements deemed as not
performed or reported in conformity with professional standards, when appropriate,and
for remediating Weaknesses in its system of quality crmtml,if any.
PeerReviewer'c Responsibility
Our responsibility is to express an opinion on the design of the system of quality control
and the ftrm's compliance therewith based on our review.
asttactson Platt sure so) • P.Q }•avc+22Y.7 •swoon.N6354Tir-2HR • Ph tOt94&194 • 4.601. k/154 • Naw.,sad00fWA.iEra
Required SefectIons and Conaiderstiun%
leageencr_ts selected far review included etig,,clots pctfon cd under Go.aensment
.4i hhrncg .1.1.ridtiarth, including eoir3plianre a.udit5 IL1r1tT the Single Audit Act, an audit
perforated under FDIC1A,and audits of employee tecefit plats.
As a pa* of our peer review, we considered reviews L regulatory en±ies ns
cocur.unicated by the tint, if applicable, in determining the natu a and extent of oei
proccd'Jre
Op`nlon
lit our opiricri, the system of qun:ity coritrt,: fs::the aceuunncg and auditing practice of
Pnt•.i:lo Brown & Ifill,LL.P ui effk t fry the year .tined May 31, O14,has been suitably
designed and compl'_od with in pravidc the firm with reasonable as .uaitee of performing
and reporting in wnftxrmity with applicable professional standards :n all material
respects. Firms .an receive n rnting of Tins', pest • :h deficiency Pies) or Ad. Pattillo
Brown&I sill,LLP has received a peer review raring of pass
112.044tl .olG f4 �LLG
APPENDICES
SUBMIT WITH RFQ
A. Letter of Interest
B. Non-Collusion Affidavit
C. Affidavit
D. Conflict of Interest Questionnaire
E. House Bill 89 Verification
F. SB 252 Chapter 2252 Certification
Page 17 of 24
APPENDIX A
LETTER OF INTEREST
RFQ—Auditing Services for the City of Port Arthur,TX
Deadline: July 6,2022
The undersigned firm submits the following information (this RFQ submittal) in response to the Request for
Qualifications (as amended by any Addenda), issued by the City of Port Arthur, TX (City) to supply
Auditing Services for the City of Port Arthur, TX. Enclosed, and by this reference incorporated herein and
made a part of this RFQ, are the following:
❖ Completed RFQ Letter of Interest Form
❖ Non-Collusion Affidavit
❖ Completed Affidavit
❖ Completed Conflict of Interest Form
❖ House Bill 89 Verification
❖ SB 252 Chapter 2252 Certification
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject
any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFQ and participating in
this process will be borne solely by the firm, and that the required materials to be submitted will become the
property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete
statements in this RFQ. Firm accepts all terms of the RFQ submittal process by signing this letter of interest
and making the RFQ submittal.
This RFQ shall be governed by and construed in all respects according to the laws of the State of Texas.
Pattillo, Brown & Hill, L.L.P. 7/05/2022
LF4ym Name Date
�i Partner
Authorized Signature Title
Paula Lowe (254)772-4901
Name(please print) Telephone
plowe@pbhcpa.com
Email
Page 18 of 24
APPENDIX B
CITY OF PORT ARTHUR,TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for the firm
bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq.,
Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or
indirectly the bid made to any competitor or any other person engaged in the same line of
business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a
bid committed any other act of collusion related to the development and submission of this bid
proposal.
Signature: 4Qhik
AlApt
Printed Name: Paula Lowe
Title: Partner
Company: Pattillo, Brown & Hill, L.L.P.
Date: 7/05/2022
SUBSCRIBED and sworn to before me by the above named Paula Lowe on this the
5 day of July 20 22
Notary ublic in a for the
State of Texas
My commission expires: U l IP) 14
Notary JAIMD/t1E YO331AKUM
73867
My Commission Expires
June 23, 2025
Page 19 of 24
APPENDIX C
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized
officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
x I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to
pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into
an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Pattillo, Brown&Hill, L.L.P. 7/06/2022
F m Name Date
L Q k./ Partner
Authorized Signature Title
Paula Lowe (254)772-4901
Name(please print) Telephone
plowe@pbhcpa.com
Email
STATE: Texas
COUNTY: McLennan
SUBSCRIBED AND SWORN to before me by the above named Paula Lowe
on this the 5 day of July ,20 2
Not Public
RETURN THIS AFFIDAVIT AS PART OF TIIE PROPOSAL
*R`Po. JAIME YOAKUM
Notary ID#133173867
7/ , : My Commission Expires
•��'� June 23,2025
Page 20 of 24
APPENDIX D
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B.23, 84th Leg., Regular session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not tater
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed See Section 176.006(a-1),Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176 006, Local Government Code.An
offense under this section is a misdemeanor.
Name of vendor who has a business relationship with local governmental entity.
N/A
nCheck this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
J Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
J Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income,from the vendor?
Yes priNo
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
nYes n No
Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director,or holds an
ownership interest of one percent or more.
ricer o or more gifts
Check this box if the vendor has given the local government officer or a family.membt3r of lJle.gffi,..� 13e, ,, . ,
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1)
•
an � n
V- �i qv- ; 7/05/2622
Signature of vendor doing business with the governmental entity 44ate ,
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government CodeA 176.001(1-a):"Business relationship"means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code 5176.003(a)(2)(A)and(B);
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income,other than investment income,that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code 4176.006(a)and(a-1)
(a)Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1)The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B) submits to the local governmental entity an application,response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer..
Form provided by Texas Ethics Commission www ethics_state tx.Js Revised 11/30/2015.
•
Page 22 of 24
APPENDIX E
House Bill 89 Verification
Paula Lowe (Person name), the undersigned representative
(hereafter referred to as "Representative") of
Pattillo, Brown & Hill, L.L.P.
(company or business
name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18)
years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the
following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of
any contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in
an Israeli-controlled territory, but does not include an action made for ordinary business purposes.
SIGNATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 5
day of July 20 22
JAIME YOAKUM
Notary ID
#133173867
0(1
,11+ My Commission Expires
o7� June 23, 2025 Notary blic
��
Page 23 of 24
APPENDIX F
SB 252
CHAPTER 2252 CERTIFICATION
I, Paula Lowe , the undersigned n
Pattillo, Brown & Hill, L.L.P.
representative of
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government
Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company
named above is not listed on the website of the Comptroller of the State of Texas concerning
the listing of companies that are identified under Section 806.051, Section 807.051 or Section
2253.153. I further certify that should the above-named company enter into a contract that is
on said listing of companies on the website of the Comptroller of the State of Texas which do
business with Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify
the City of Port Arthur Purchasing Department.
Paula Lowe
Name of Company Representative (Print)
L--I9 / -
Signature of Company Representative
7/06/2022
Date
Page 24 of 24
c of -CITY OF PORT ARTHUR,TEXAS
it,iirr r r t 114 '-- ADDENDUM NO. ONE (1)
Tuns
June 29,2022
BID FOR: Janitorial Service for Transit
The following clarifications,amendments,deletions,additions,revision and/or modifications are made a part of
the contract documents and change the original documents only in the manner and to the extent hereinafter
stated and shall be incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF
THEIR BID.
Addendum as follows
1. The services will be fiscal year ending September 30,2021.
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID
DOCUMENTS.
Cliftdrf Williams,CPPB
Purchasing Manager
7/06/2022
Signature of Proposer Date
Pattillo,Brown & Hill, L.I..P.
Company Vendor Name
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At Patti I l o, Brown & Hill , L.L.P.,
our people make the difference.
With our extensive public sector experience, strong regulatory
and technical expertise, client-centered approach,
and competitive fee structure, PB&H provides an unmatched
level of client-service commitment.
PAULA LOWE, CPA
plowe@pbhcpa.com tpruitt@pbhcpa.com
JOHN K. MANNING, CPA CHRIS PRUITT, CPA
jkmanning@pbhcpa.com cpruitt@pbhcpa.com
CHRIS GARNER, CPA
chris.garner@pbhcpa.com
QUALITY AUDIT & ACCOUNTING SERVICES
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