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Home My WebLink AboutPR 22678: CHANGE ORDER NO 2 TO THE CONTRACT WITH GULF COAST A CRH COMPANY City of ort rtlt«�_ maw www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 22,2022 To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: John Cannatella, PE,City Engineer RE: PR 22678: 5th& 6th Street Pavement Rehabilitation Project from Atlanta Avenue to Nashville Avenue: Gulf Coast a CRH Company of Beaumont, Texas-Change Order#2 increasing the original contract amount by$161,566.02 for inlet rebuilds,trench excavation, and additional HDPP pipe. Introduction: The intent of this Agenda Item is to authorize the City Manager to execute Change Order No. 2 for the 5th and 6th Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue to increase the original contract for inlet rebuilds,trench excavation and additional HDPP pipe with Gulf Coast a CRH Company of Beaumont, Texas, for$161,566.02. Background: The City of Port Arthur had identified 5th and 6th Street from Atlanta Avenue to Nashville Avenue, respectively, as needing rehabilitation in order to accommodate the proposed new homes construction project. The Purchasing Department advertised for bids under Bid No. P21-038. The four (4) bids received were opened and evaluated by the Public Works staff on May 12, 2021 with Gulf Coast a CRH Company(Gulf Coast)of Beaumont,Texas, being the lowest responsible bidder for$1,483,845.00. Pursuant to Resolution 22-138,Port Arthur City Council approved Change Order No. 1 from Gulf Coast that addressed the construction of manholes with risers; installation of dual 15" HDPE pipe; prep and construction of conflict boxes; curb and inlet rework; rate increases for concrete;and additional backfill for $181,409.00. Change Order No. 1 increased the original contract amount of $1,483,845.00 to the new contract amount of$1,665,254.00. Change Order No. 2 is being submitted by Gulf Coast to add 16 inlet top rebuilds, expanded trench excavation protection,removal of additional concrete curb/gutters, fifteen pipe plugs, and 155LF of HDPP "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:\Erglrrering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2021\5th&6th Street\Charge Orders\Change Order 2\Agerda Memo 5TH&6TH CO2.docx PR No. 22678 7!22/.!2022 mje Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO INCREASE THE CONTRACT AMOUNT BETWEEN THE CITY OF PORT ARTHUR AND GULF COAST A CRH COMPANY OF BEAUMONT, TEXAS, BY $161,566.02, TO A NEW TOTAL CONTRACT AMOUNT OF $1,826,820.02 FOR INLET REBUILDS, TRENCH EXCAVATION, AND ADDITIONAL HDPP PIPE FOR THE 5TH AND 6TH STREET REHABILITATION PROJECT WITH FUNDING FROM THE STREET MAINTENANCE ACCOUNT 307-80-625-8518-00-10- 000 AND THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACCOUNT 105-13-033-8517-00-40-000. PROJECT NOS. ST1P54 AND ST1P55. WHEREAS, pursuant to Resolution No. 21-223, the City of Port Arthur City Council awarded the 5T" & 6Th Street Rehabilitation Project from Atlanta Avenue to Nashville Avenue to Gulf Coast a CRH Company (Gulf Coast) of Beaumont, Texas for $1,483,845.00 and a term of 240 calendar days; and, WHEREAS, Pursuant to Resolution No. 22-138 Port Arthur City Council approved Change Order No. 1 from Gulf Coast to address the preparation for the construction of additional manholes with risers, installation of double 15" HDPE pipe, preparation for conflict boxes, construction of conflict boxes, curb and inlet rework, ring risers and additional backfill for $181,409.00; and, WHEREAS, Change Order No. 1 increased the original contract amount of $1,483,845.00 to the new contract amount of $1,665,254.00; and, WHEREAS, Change Order No. 1 also added 132 calendar days to the original contract completion date of June 1, 2022 to the new contract completion date of October 11, 2022; and, PR No.22678 7/22/2022 mje Page 2 of 4 WHEREAS, Change Order No. 2 is being presented by Gulf Coast to address the addition of 16 inlet top rebuilds, expanded trench excavation protection, removal of additional concrete curbs and gutters, fifteen pipe plugs, and 155 linear feet or HDPP piping for 5th and 6th Street, see Exhibit A; and, WHEREAS, Change Order No. 2 proposes to increase the contract amount of $1,665,254.00 by $161.566.02 to the new contract amount of $1,826,820.02; and, WHEREAS, Change Order No. 2 impacts funds in the Street Maintenance Account No. 307-80-625-8518-00-10-000 and the Community Development Block Grant (CDBG) 105-13-033-8517-00-40-000. Project Nos. ST1P54 and ST1P55; and, WHEREAS, approval of Change Order No. 2 to increase the contract is herein deemed an appropriate action; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 2 is herein approved and the City Manager is authorized to execute said Change Order No. 2 to the contract between the City of Port Arthur and Gulf Coast a CRH Company of Beaumont, Texas for $161,566.02 increasing the contract amount $1,665,254.00 to the new contract amount of S1,826,820.02; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. PR No. 22678 7/22//2022 mje Page 3 of 4 READ, ADOPTED AND APPROVED this the day of , A.D. 2022 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: tat&.4..1-46- f Valecia T eno Ron Burton City Attorney City Manager PR No.22678 7/22/2022 mje Page 4 of 4 APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance A 4/ John C. Tella, PE City En' "er LL _L4L Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: JUNE 27,2022 PROJECT: 5TH STREET PAVEMENT REHABILITATION PROGRAM OWNER: CITY OF PORT ARTHUR CONTRACTOR: GULF COAST OF BEAUMONT,TEXAS CHANGE ORDER NO.:02REV THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE; Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item Item Original Original No. Code Description Unit Quantity Amount Price AmountNaw CtuantRy*Wed New Amount 5TH STREET PIPE PLUGS EA 0 $ 3,604.00 $ - 7.00 $ 25,228.00 INLET TOP REBUILD EA 0 5 5,883.00 $ • 9.00 $ 52,947.00 402 001 TRENCH EXCAVATION PROTECTION LF 2,351 $ 1.15 $ 2,703.65 117.00 $ 134.55 464 002 HDPP PIPE(30) (COMPL IN PL) IF 1,500 $ 95.00 $ 142,500.00 113.80 $ 10,811.00 6TH STREET 104 004 +REMOVE CONCRETE CURB AND GUTTER IF 4,140 $ 2.45 $ 10,143.00_ 12.00 $ 29.40 464 003 HDPP PIPE(241(COMPL IN PL) IF 751 $ 59.00 $ 44,309.00 40.73 $ 2,403.07 ••' ••• PIPE PLUGS EA $ 3,604.00 $ 8.00 $ 28,832.00 *•" ••• INLET TOP REBUILD EA $ 5,883.00. 7.00 S 41,181.00 ADD $ 161,566.02 NEW CONTRACT ORIGINAL CONTRACT AMOUNT $ 1,665,254.00 AMOUNT _$ 1'826,820A2 ORIGINAL CONTRACT AMOUNT:) $ 1,483,845.00' TOTAL FROM PREVIOUS CHANGE ORDER NO 1: $ 181,409.00 TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 161,566.02 PERCENT OF THIS CHANGE ORDER NO.2: 10.89% TOTAL PERCENT CHANGE ORDERS NO.1,2: 23.11% FINAL CONTRACT AMOUNT: $ 1,826,820.02 NO ADDITIONAL CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.2 PREPARED BY: QUANTITIES VARIFIED BY: — gitdIe‘? /" ',Law 4crilelM.k Edwards,BARS,MPA / /sa in FI•• ,Project Manager ✓ P Manager / APPROVED BY: APPROVED BY: Gt f:Ili (i) Lech Le ,Protect Manager Jo1�s nnateila,PE,City Engineer Gulf Coast a CRH Comuanr / AO APPROVED BY: / i i - 0 APPROVED BY: `i/A •zelle C.Ro• •F-'711"."PMBA Clifton Williams,CPPB,Purchasing Manager Publl Wo • Director [ Ron Burton,City Manager Mary Essex,Grt rogram Administrator S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2021\5th&6th Street\Change Orders\Change Order No.2REV