HomeMy WebLinkAboutPR 22685: AUTHORIZING A CONTRACT WITH PANAMA EQUIPMNENT FOR GENERATOR MAINTENANCE SERVICES AT THE PRESS BUILDING •
PORT*ARTHURPT
INTEROFFICE MEMORANDUAM
Date: June 29, 2022
To: PAEDC Board of Directors
Through: Krystle Mueller
From: Jana M Barnes, Center for Community& Business Development Manager
RE: P.R. 22685-Approval of a contract for generator maintenance services at The Press
Building with Panama Equipment. Funds available in EDC Account No. 120-80-
625-5318-00-00-000.
Introduction:
There is a need for generator maintenance at 549 4th Street(The Press Building).
Background:
The Port Arthur Economic Development Corporation desires to contract with Panama Equipment
for generator maintenance at The Press Building. The technician that worked on the refurbishment
and installation of said generator is an employee of Panama Equipment and is therefore the most
knowledgeable about the generator. Bids were requested from the following companies: Panama
Equipment, Cat 5, A&A Electric, Bennet Electric and Clifford Power. Panama Equipment was
the only company to assess the equipment and provide a bid. Panama Equipment submitted a
monthly, quarterly and yearly cost proposal for generator maintenance.
The PAEDC Board of Directors, at its July 11,2022 meeting elected to only approve the one-time
annual preventative maintenance. The monthly and quarterly maintenance items were tabled for
further discussion and possible future approval. No fuel cost was discussed.
Budget Impact:
The budget impact for this item is $5,476.92. per year to include the annual preventative
maintenance of the generator. The quote is attached hereto. Funds are available in EDC
Account No. 120-80-625-5318-00-00-000.
Recommendation:
It is recommended that the PAEDC Board of Directors approve a contract between the PAEDC
and Panama Equipment, for generator maintenance services of The Press Building.
P.R. No. 22685
07/13/2022 JB
RESOLUTION NO.
A RESOLUTION AUTHORIZING PANAMA EQUIPMENT TO PROVIDE
A ONE-TIME ANNUAL MAINTENANCE OF THE GENERATOR
SERVICING AT 549 4TH STREET (THE PRESS BUILDING), IN AN
AMOUNT NOT TO EXCEED $5,476.92; FUNDING AVAILABLE IN EDC
ACCOUNT NO. 120-80-625-5318-00-00-000.
WHEREAS,the City Council deems it is the public interest to authorize the City of Port
Arthur Section 4A Economic Development Corporation (the "PAEDC") to retrofit the property
located at 549 4th Street in downtown Port Arthur for co-working, office rental space and
entrepreneurship endeavors; and
WHEREAS,Panama Equipment responded to a request for quotes for maintenance of the
generator at 549 4th Street(The Press Building); and
WHEREAS, the annual service only was approved by the PAEDC Board of Directors at
its July 11, 2022 board meeting,no fuel cost was discussed.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council approves the one time annual maintenance of the
generator at 549 4th Street(The Press Building)by Panama Equipment in an amount not to exceed
$5,476.92, as delineated in Exhibit"A"attached hereto.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
Councilmembers
NOES:
Thurman Bartie,Mayor
ATTEST:
Sherri Bellard,City Secretary
APPROVED:
j\(VLSLQ-
Krystle ueller,Interim CEO
APPROVED AS TO FORM:
rank ' arz AEDC Attorney
APPR• D AS TO FORM:
Valecia R.Tizeno, City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Da el, Interim Finance Director
Page 2
EXHIBIT "A"
Page 3
PANAMA QUOTE
EQLIIPMENT
Customer:City of Port Arthur DATE: July 7, 2022
State:Texas
SCOPE OF WORK:
• One annual Major PM
Changel8 gallons oil
3 oil filters
2 Fuel Filters
2 Coolant Filters
2 Air filters
Check Coolant level
Check Battery voltage
Check Output voltage
Run Generator for and hour and transfer power
• Three Minor PM's
Check fluid levels
Check Battery voltage
Check Output voltage
Run Generator for and hour and transfer power
• Eight Monthly Cranks
• Run Gnenerator for 30 Minutes every Month
• Every Three to Five years for an additional charge change 30 gallons of coolant,2 coolant filters
• Fueling is a seperate charge and not included on this quote it is based on cost plus and a minumum of 4 hrs labor
PANAMA EQUIPMENT
CONTACT INFO. CUSTOMER CONTACT INFORMATION
Name: Name: Phone: Email:
Rene Trevino Jana Barnes r 409.963.0579 jbarnes(c�paedc.orq
Phone: Location Site ID Number Site Name:
281-6875045 Port Arthur Press Building
QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL
1.00 Major PM $ 5,476.92 $ 5,476.92
3.00 Minor PM s 653.85 $ 2,962.54
8.00 Monthly cranks $ 261.54 $ 2,092.31
1.00 $
Thank you for your business! TOTAL $ 9,530.77
General—Qualifications/Clarifications
a.This document contains confidential and proprietary information.Its contents shalt not be copied or distributed to third parties without the express written permission of Panama Equipment LLC.
a.Proposal does not include any state sales tax(except for contractor consumable materials),gross receipt,or other taxes for this project.The customer is responsible to issue the contractor and the respective
subcontractors a'direct pay permit"and to accrue and pay any state sales or other taxes for this project.Buyer shall be re sponsible for any tax,interest,and penalty if such exemption certificate or direct payment
permit certificate is disallowed by the proper taxing authority.
3.This proposal is based on the information provided by the customer and/or owner or owners of legal record(if different)and includes installation of all materials and equipment as shown in the documents
provided as of the date of the proposal.
4.Work will be performed according to the drawings and information provided by the company being quoted.
5.Panama Equipment LLC will not accept any responsibility orcharge for modifications,repair,serviang,and adjustment or for any other items without the authority in the form of a purchase order in advance of
doing the work.
6.Panama Equipment LLC shall not under any circumstance be responsible for any additional cost,any loss or perceived loss by the customer.Further,the customer shall wave any rights to charge back or deduct
from any payments due Panama Equipment LLC,any fees or costs the customer may have incurred whereby Panama Equipment LLC did not directly approve such fees or costs and was not in direct and complete