HomeMy WebLinkAboutPR 22716: AUTHORIZING TO NEGOTIATE A CONTRACT WITH BROW REYNOLDS WATFORD ARCHITECTS, INC. FOR PRELIMINARY ASSESSMENTS SERVICES RELATED TO THE RELOCATION OF FIRE STATION NO. 2 AND 3 City of
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INTEROFFICE MEMORANDUM
Date: July 25, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief
RE: P.R. 22716—Architect for Fire Station#2 and#3 Design
Introduction:
The City of Port Arthur Fire Department is requesting City Council approve P.R. No. 22716
authorizing City staff to negotiate a contract with Brown Reynolds Watford(BRW)Architects
of Houston, Texas, for the design and relocation of two existing fire stations.
Background:
The Request for Qualifications (RFQ) bid was advertised on April 27, 2022 and May 4, 2022
with an addendum on May 16, 2022. in the Port Arthur News. Nine (9) qualifications were
received by the due time and date of 1500 hrs on May 18, 2022 and opened after 1515 hrs. on
May 18, 2022. The City of Port Arthur requires two relocated facilities to meet community
service needs and address firefighter health and safety deficiencies in existing fire stations.The
Port Arthur Fire Department Fire Station Design Group conducted an extensive and
comprehensive evaluation of architectural firms that submitted RFQs.The assessment included
projecting future community emergency service needs, designs to meet health and safety
requirements, and the useability of facilities. The evaluation process included tours of fire
stations constructed in the Houston area by BRW and Joiner Architects. Information on other
area fire stations designed by other firms that submitted RFQs was also completed through
telephonic interviews.
Fire Station#2,built in 1971,and Fire Station#3,built in 1961,are the stations to be relocated
and reconstructed. Existing stations requiring retrofitting range in construction from 1992 to
2009. An architectural firm is needed to design fire station facilities that will meet community
emergency service and firefighter health and safety needs. The selection of a highly qualified
architectural firm with extensive experience in fire station designs in disaster-prone coastal
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
areas will be in the best interests of the City of Port Arthur's investment in relocation and
retrofitting stations.
Budget Impact:
No Budget Impact
Recommendation:
The City of Port Arthur Fire Department recommends approval of P.R. 22716 authorizing City
Manager to negotiate a contract with BRW of Houston, Texas. to design two new fire stations.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 22716
07/25/2022 GSB
PAGE 1 OF 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
NEGOTIATE A CONTRACT WITH BROWN REYNOLDS
WATFORD (BRW) ARCHITECTS, INC. OF COLLEGE
STATION, TEXAS, FOR PRELIMINARY ASSESSMENTS,
PLANNING, DESIGN AND ENGINEERING SERVICES
RELATING TO THE RELOCATION OF FIRE STATION NO.
2 AND NO. 3
WHEREAS,the City's advertised for Request for Qualifications (RFQs) for a qualified
architectural firm to provide preliminary assessments,planning, design and engineering services
relating to the relocation of Fire Stations 2 and 3; and
WHEREAS, the Purchasing Division advertised the RFQs on April 27 and May 4, 2022,
with an addendum submitted on May 16, 2022; and
WHEREAS, a total of nine proposals were received from various architectural/engineering
firms on May 18, 2022; and
WHEREAS, the proposals were thoroughly evaluated by staff and Brown Reynolds
Watford Architects, Inc. of College Station, Texas was considered the most qualified as delineated
in Exhibit"A"; and
WHEREAS, it is deemed in the best interest of the City to negotiate a Brown Reynolds &
Watford to provide said services.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and
THAT, the City Council hereby authorizes the City Manager to negotiate a contract with
Brown Reynolds Watford Architect,Inc. of College Station,Texas to provide architectural services
for the relocation of Fire Stations #2 and#3; and
THAT, said contract shall be presented to City Council for final approval; and
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED on this 2nd day of August A.D.,2022,at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
P.R. No. 22003
07/25/2022 GSB
PAGE 2 OF 2
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
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APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
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Greg Benson
Fire Chief
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Clifton Williams, CPPB
Purchasing Manager
Kandy Daniel 6
Interim Director of Finance
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