HomeMy WebLinkAboutPR 22715: AUTHORIZING AMENDMENT NO. 7 TO THE SOFTWARE AS A SERVICE AGREEMENT (SAAS) WITH TYLER TECHNOLOGIES Cite of
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INTEROFFICE MEMORANDUM
Date: July 22, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 22715 —Tyler schedule, applications, and schedule
change
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to approve Ammendment#7 to the Software as a Service Agreement(SAAS)with Tyler
Technologies to remove Executime mobile modules and to change the implementation dates
for EnerGov.
Background:
On September 10, 2019, City Council approved Resolution 19-392, an agreement with Tyler
Technologies to implement an Enterprise Resource Planning(ERP) system. The agreement
included mobile versions of the Executime Time and Attendance system. The City will not be
utilizing the mobile versions of the application. Therefore,the application and cost associated
with it will be removed.
The agreement also had the implementation of Energov scheduled to begin April 2022. Since
the Energov implementation will not begin until August of 2022,the quarterly payment
schedule needs to be adjusted. The City is due a credit of$63,987.50 for EnerGov charges
included in the the April 1, 2022 and August 1, 2022 billing quarters.
Budget Impact:
The annual SaaS fees payment obligation commencing October 1, 2022 will be reduced by
$5,482 due to the removal of the ExecuTime Advanced Scheduling Mobile Access ($2,408)
and the ExecuTime Time &Attendance Mobile Access($3,074).
The City will be issued a credit in the amount of$63,987.50 due to the delayed EnerGov
implementation schedule.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Recommendation:
The recommendation is for City Council to authorize the City Manager to execute Amendment
#7 to the Software As A Service Agreement with Tyler Technologies for the removal of the
Executime mobile applications and the issuance of a credit for the delay of the EnerGov
implementation.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 22715
FY 7/22/2022
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 7 TO THE SOFTWARE AS A SERVICE AGREEMENT (SAAS)
WITH TYLER TECHNOLOGIES APPROVED PURSUANT TO RESOLUTION 19-392
TO REMOVE EXECUTIME MOBILE APPS AND TO ADJUST THE QUARTLY SAAS
PAYMENT SCHEDULE FOR THE DELAY IN THE IMPLEMENTATION OF THE
ENRGOV SYSTEM.
WHEREAS,the City of Port Arthur entered into an agreement with Tyler Technologies
to implement an Enterprise Resource Planning System, approved by Council Resolution 19-392;
and
WHEREAS, the mobile applications for Executime will not be used and need to be
removed from the agreement; and
WHEREAS,the agreed start date for the EnerGov implementation was delayed from April
2022 until August 2022; and
WHEREAS, the quarterly SaaS payments for the quarters beginning April 2022 and July
2022 included the costs for EnerGov; and
WHEREAS,the City desires to discontinue paying the yearly access fees of$5,482.00 for
the Executime Mobile applications; and
WHEREAS, the City desires to be credited for the EnerGov quarterly SaaS payments in
the amount of$63,987.50 for the quarters beginning April 2022 and August 2022; and
WHEREAS,the amendment to the agreement is attached hereto as"Exhibit A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute
Amendment No. 7 to the Tyler Technologies agreement to remove the Executime mobile
P.R. NO. 22715
FY 7/22/2022
applications, adjust the payment schedule, and receive credit due to the delay of the EnerGov
implementation.
Section3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of August, A.D. 2022 at a
regular meeting of the City of Port Arthur. Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED • - 0 FORM:
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Val W.no IV Attorney
APPROVED FOR ADMINISTRATION:
- iii , 144/4
it-
Ronald Burton Clifton Williams
City Manager Purchasing Manager
P.R. NO. 22715
FY 7/22/2022
Fay Youn
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel, Interim Director of Finance
P.R. NO. 22715
FY 7/22/2022
Exhibit A
P.R. NO. 22715
FY 7/22/2022
Exhibit A
•
••••••• tyler
••
AMENDMENT
This amendment ("Amendment") is effective as of the date of signature of the last party to sign as
indicated below ("Amendment Effective Date"), by and between Tyler Technologies, Inc.with offices at
One Tyler Drive, Yarmouth, Maine 04096 ("Tyler") and the City of Port Arthur,Texas,with a mailing
address of PO Box 1089, Port Arthur,Texas 77641 ("Client").
WHEREAS,Tyler and Client are parties to an agreement dated September 26, 2019 ("Agreement"); and
WHEREAS,Tyler and Client desire to amend the terms of the Agreement as provided herein.
NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and Client agree
as follows:
1. Exhibit E (Statement of Work), Section 1.3, is hereby amended as follows:
Phase 5, EnerGov
Start Date—August 1, 2022
Go-Live Date—October 2023
2. ExecuTime Mobile.
a. The following Tyler Software as a Service (SaaS) are hereby removed from the
Agreement as of October 1, 2022:
ExecuTime Advanced Scheduling Mobile Access
ExecuTime Time &Attendance Mobile Access
b. As of such date, Client's right to access the above-listed software is terminated, as are
Tyler's obligations to maintain, support, host and update such software.
c. Client's annual SaaS fees payment obligation commencing October 1, 2022 is hereby
reduced by$5,482 with respect to the removal of the above-listed software (ExecuTime
Advanced Scheduling Mobile Access:$2,408; ExecuTime Time&Attendance Mobile
Access: $3,074).
[CONTINUED]
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3. Exhibit B Section 1 of the Agreement is hereby modified as follows:
Quarter Start Date Quarterly Payment Phase(s)*
(month/year)
10/19 $35,883.25 1
1/20 $35,883.25 1
4/20 $35,883.25 1
7/20 $52,029.50 1, 2
10/20 $62,404.25 1, 2, 3
1/21 $62,404.25 1, 2, 3
4/21 $75,024.25 1,2, 3,4*
7/21 $75,024.25 1,2, 3,4*
10/21 $78,739.25 1, 2,3,4
1/22 $78,739.25 1, 2,3,4
4/22 $78,739.25 1,2,3,4
7/22 $78,739.25 1,2, 3,4
8/22 $21,326.17 5
10/22 $125,896.75 1, 2,3,4, 5, 6 _
1/23 $125,896.75 1, 2,3,4, 5, 6
4/23 $125,896.75 1,2,3,4, 5, 6
7/23 $125,896.75 1, 2,3,4, 5, 6
10/23 $125,896.75 1, 2,3,4, 5, 6
1/24 $125,896.75 1, 2,3,4, 5, 6
4/24 $125,896.75 1, 2, 3,4,5, 6
7/24 $125,896.75 1, 2,3,4, 5, 6
* Does not include online fees for Phase 4.
4. In recognition of SaaS fees paid to Tyler for the Phase 5 (EnerGov)software for the period April
1, 2022-July 31, 2022,Tyler hereby issues to Client a credit of$63,978.50. Client may apply
such credit, in its discretion,to any fees due to Tyler under the Agreement. This Amendment,
upon execution,shall serve as Client's documentation for the credit issued (the executed
Amendment is your credit invoice from Tyler).
5. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
6. Except as expressly indicated in this Amendment,all other terms and conditions of the
Agreement shall remain in full force and effect.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. City of Port Arthur,Texas
By: By:
Name: Name:
Title: Title:
Date: Date:
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