HomeMy WebLinkAboutPR 22633: AGREEMENT IWTH COTTON COMMERCIAL USA, EMERGENCY FOOD SERVICES P. R. No. 22633
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RESOLUTION NO.
A RESOLUTION AUTHORIZING A NON-EXCLUSIVE AGREEMENT WITH
COTTON COMMERCIAL USA OF KATY, TEXAS FOR THE PROVISION
OF EMERGENCY FOOD SERVICES IN THE EVENT OF AN EMERGENCY
OR DISASTER IN AN AMOUNT NOT TO EXCEED $967, 000 . 00
WHEREAS, it is deemed in the best interest of the City of
Port Arthur to have a food service plan in place for the provision
of Food Services in the event of an emergency or a disaster; and,
WHEREAS, pursuant to Chapter 252 of the Texas Local Government
Code and the federal procurement standards of Title 2 of the Code
of Federal Regulations Part 200, the City solicited requests for
proposals to provide a food service plan and disaster support and
management services; and,
WHEREAS, two (2) companies provided proposals as delineated
in Exhibit "A" ; and,
WHEREAS, a committee made up of City staff evaluated all of
the proposals and Cotton Commercial USA of Katy, Texas was ranked
as the highest and most qualified company (see evaluation matrix
attached hereto as Exhibit "A" ) ; and,
WHEREAS, the City desires to enter into a non-exclusive
agreement with Cotton Commercial USA in an amount not to exceed
$967, 000 . 00 for a one-year period as delineated in Exhibit "B" ;
and
WHEREAS, the contract includes an option to renew for two (2)
additional one-year periods, upon prior approval of the City
Council; and,
P. R. No. 22633
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WHEREAS, this agreement is non-exclusive and the City
maintains the authority to retain other companies to perform
similar work.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Manager is hereby authorized to
enter into a non-exclusive agreement with Cotton Commercial USA,
LLC of Katy, Texas in substantially the same form as attached as
Exhibit "B" .
Section 3 . That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of August, A.D. ,
2022 , at a Meeting of the City Council of the City of Port Arthur,
Texas, by the following vote : AYES :
Mayor:
Councilmembers ,
•
NOES:
P. R. No. 22633
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THURMAN BILL BARTIE, MAYOR
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED AS TO FORM:
VAL TIZEN
CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
RON BURTON
CITY MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS:
4 C x .��.
KANDY DANIFLCA_
INTERIM FINANCE DIRECTOR
CLI ON WILLIAMS, CPPB
PURCHASING MANAGER
EXHIBIT "A"
City of Port Arthur
Food Services for Disaster Recovery
Agenda Totals
P22-053
Weight Cotton Latitude Catering
Katy, TX Tuscan,AZ
Firm Qualifications and
Experience 75 65 65
Methodology 150 130 110
Cost of Professional
Services 75 55 45
Total 300 250 220
Clifton Williams,Purchasing Manager Date:
Energy
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EXHIBIT "B"
WILL BE PRESENTED
AT OR BEFORE
THE CITY COUNCIL MEETING