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Home My WebLink AboutPR 22413: ROOF REPAIRS TO CENTRAL FIRE STATION �i nrl rtlrur 7fta, www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 18, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief RE: PR 22413 Roof Repairs to Central Fire Station Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 22413 authorizing the City Manager to enter into a contract with Preferred Facilities Group-USA, LLC of Beaumont, Texas, for the partial reroofing and other roof repairs to Central Fire Station not to exceed the amount of$54,575.98. This amount is based on BuyBoard Contract 581-19 pricing. Background: Central Fire Station requires a new roof. Due to weather impact over recent years, the roof on Central Fire Station has developed several significant leaks that are having a severe effect on the serviceability of the building. The following repairs are needed immediately: • Approximately 2200 square feet of roof needs to be stripped down and re-laid. • Roof pitch requires adjustment to facilitate appropriate drainage. • New flashing and waterproofing of all roof intrusions. • All air conditioning units will need to be removed first to facilitate the reroofing process and then reinstalled after the new roof is installed. Budget Impact: This item has a budgetary impact of$54,575.98, which is available in Fire Department Building Maintenance Account No. 001-19-047-5312-00-30-000. Recommendation: The Fire Department recommends approval of this resolution "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22413 rlh 8/18/22 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PREFERRED FACILITIES GROUP-USA, LLC OF BEAUMONT, TEXAS THROUGH BUYBOARD COOPERATIVE PURCHASING PROGRAM (CONTRACT NO. 581-19) FOR THE PARTIAL REROOFING AND OTHER ROOF REPAIRS TO CENTRAL FIRE STATION IN THE NOT TO EXCEED AMOUNT OF $54 , 575 . 98 ; FUNDING AVAILABLE IN FIRE DEPARTMENT BUILDING MAINTENANCE ACCOUNT NO. 001-19-047-5312-00- 30-000 WHEREAS, the Port Arthur Fire Department' s Central Fire Station (300 Waco Ave) requires partial reroofing and other roof repairs; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Res. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing Program; and WHEREAS, Preferred Facilities Group-USA has provided a quote for the partial reroofing and other roof repairs to Central Fire Station with BuyBoard Contract 581-19 pricing; (see quote attached hereto as Exhibit "A") ; and WHEREAS, funds were budgeted and are available for this project in Fire Department Building Maintenance Account 001-19- 047-5312-00-30-000; and P.R. No. 22413 rlh 8/18/22 WHEREAS, a copy of the contract for the replacement of the roof is attached as Exhibit "A" . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized and directed to execute on behalf of the City of Port Arthur a contract with Preferred Facilities Group-USA of Beaumont, Texas, in the not to exceed amount of $54, 575 . 98, in substantially the same form as Exhibit "A". Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , 2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES Mayor: Councilmember: , NOES: . Thurman "Bill" Bartie, Mayor P.R. No. 22413 rlh 8/18/22 ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: al Tize o, City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, Interim City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 6411,, Kandi Daniell( Cli ton Williams, CPPB Interim Finance Director Purchasing Manager P.R. No. 22413 rlh 8/18/22 EXHIBIT "A" 01:°•4` PREFERRED 00" FACILITIES GROUP - USA Mailing Address: 8/11/22 PO Box 20658 Beaumont, TX 77720- Fire Station 0658 300 Waco Ave Port Arthur,Texas 77640 IS (409)842-8181 • (409)842-2274 rg pfg@pfg usa.corn Project: "Waco Fire Station" • pfg-usa.com Subject: "Partial Re-roof and AC Tops" Dear Ricky Job Order Contracting We are pleased to submit our proposal utilizing our 581-19 Buy Board Texas Co Op Purchasing Contract based on local CCI and coefficient of.89. Agreements Proposal Recap: Indefinite Delivery. • Degas all AC units on roof top in construction area Indefinite Quantity IDIp • Remove and replace all AC metal covers with stainless covers to match size Multiple Award • Remove roof down to steel deck Approx 2200 sq ft Construction Contracts- • Install tapered insulation for positive drainage to closest drain MACE • Install '''A 'roof board mechanically attached to steel deck • Install termination metal as needed and seal with NP1 sealant Task Order Contracts • Install pipe boots and curb flashing around all HVAC units as needed, TOC Install wall flashing, Pitch pans as needed to comply with codes. • Reattach all Roof top units and make sure in working order • Leave site clean daily Construction • Furnish all dumpsters and lifts needed to complete project Management Agent or At-Risk Proposal Cost $ 53,244,86 Bond(if applicable) $ 1,331.12 Design Build Total Price $ 54,575.98 Exclusions: Government Unforeseen items beyond specified scope listed above, overtime, and liquidated damages. Commercial We estimate approximately thirty (30) working days to complete upon material Education delivery. This pricing is based on recommended work hours of Monday thru Friday 7:00 am Industrial to 5:00 pm. Once accepted this proposal turns into a lump sum contract. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Infrastructure Respectfully submitted, Preferred Facilities Group-USA Communications Brian Shipp Corporate/Retail General Superintendent/Estimator Assembly cc: PFG/file 22-0123111111 Southeast Texas Deep East Texas Central Texas Texas Gulf Coast