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Home My WebLink AboutPR 22684: RENTAL FEES FOR A FIRE DAMAGED COMPACTOR, TMLIRP City of nrt 1-thtet- INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: August 19, 2022 To: Ronald Burton, City Manager From: Trameka A. Williams, Director of Human Re • 1014 RE: A Resolution Authorizing the City Manager to Execute Settlement of Rental Fees for a Fire Damaged Compactor in the Amount of$161,500.00 Made Against Texas Municipal League (TML) as a Result of Property Damage to Landfill Compactor Unit#1636 Nature of the request: On October 4, 2021, Landfill Compactor #1636 (2007 Cat Compactor) was damaged when the unit caught on fire. The unit was on standby to have the radiator and AC condenser cleaned but would not start after the cleaning. The master switch was cut-off; however, the machine began to smoke, and a massive fire incurred. Staff Analysis, Considerations: As a result of the damages to Landfill Compactor Unit #1636, a rental compactor was needed to proceed with projects in the department. The equipment was rented from ALJON, monthly. The monthly rental fees are to be paid through Texas Municipal League Intergovernmental Risk Pool (TMLIRP). TML has issued payment for the monthly rental fees for the months of October 2021 through June 2022 for the compactor in the amount of$161,500.00. The claim will remain open pending additional invoices for the remainder of the rental, which should conclude in September. Recommendation: I recommend approval of Proposed Resolution No. 22684 authorizing the City Manager to execute settlement of rental fees for a compactor damaged by a fire. Budget Considerations: No budgetary impact. P.R. No. 22684 08/19/22 TAW RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE SETTLEMENT OF RENTAL FEES FOR A LANDFILL COMPACTOR FROM ALJON, BY C&C MFG IN THE AMOUNT OF $161 ,500.00 MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TMLIRP) AS A RESULT OF PROPERTY DAMAGE TO LANDFILL COMPACTOR UNIT #1636 WHEREAS, on October 4, 2021 , Landfill Compactor Unit #1636 (2007 Cat Compactor) was damaged when the unit caught on fire; and, WHEREAS, the damages were significant, therefore, a compactor rental from ALJON, by C&C MFG was needed to proceed with ongoing projects in the department; and, WHEREAS, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TMLIRP) for the monthly rental fees through September 2022; and, WHEREAS, as a result of the damage, TMLIRP agreed to pay for the monthly rental fees through September 2022; and, WHEREAS, TMLIRP has issued payment for the monthly rental of the landfill compactor in the amount of $161 ,500.00 for the period of October 2021 through June 2022; and WHEREAS, the claim will remain open pending additional payment for the remaining monthly rental fee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute settlement in the amount of $161 ,500.00 for the rental expenses for the damaged compactor in substantially the same form as delineated in Exhibit "A". Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2022, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Thurman "Bill" Bartle, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: kc-DVal Tize o, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager EXHIBIT " A " TML INTERGOVERNMENTAL RISK POOL WORKERS'COMPENSATION • PROPERTY • LIABILITY August 22, 2022 Port Arthur Attn: Trameka Williams, HR Director 444 4th St. Port Arthur, TX 77640 RE: TMLIRP Fund Member: Port Arthur Date of Loss: October 04, 2021 TMLIRP Claim No: PR0000000153794 Rental for fire damaged compactor at landfill Dear Trameka: This is to advise that the Risk Pool has paid for rental costs to date of$161,500. The file remains open pending the final invoice for the remainder of the rental which I understand should be concluded around the first part of September. Sincerely, Ltk.„, Lisa Kutch Senior Claims Specialist Texas Municipal League Intergovernmental Risk Pool (800) 537-6655, ext. 2412 Ends: TMLIRP Check TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL P.O. Box 149194 • Austin,Texas 78714-9194 • www.tmlirp.org C& \Ianti acturtne Invoice ANION 15075 AI-Jun Avonue Cat keerG= OItulttAva.IA 5251/l Date Invoice (6-1I)68'--15(tn tt,r ru I 200101 e(M To Shrp To (IIYOt KM AKIUI KI \\I)IIII (111 III Pr1KI AK lift KI.ANIWIIl. 444 4 h Strtri 414 41ir',Inv! Port Anhui. 1\TnJ 1 I'..rt lnhut I\"tr41 P OCT 28202, ACC() ►,._ ING P 0 Number Payment Terms Sr Vha .rob It y' nnit Kcntal ,I\Kl t 111'1 I t, '- '.,11 Quantity Item Code Desctlotion Pnce Each I I yuipnr•nt Kcntal l 11 I)'t)\nlll i \\I)I11 l I%.St1UUt) ItjMMT t i NIP.\1'I(IK Krirital at SIX it/0 per nx,ntl: \hu ..t r month, I or n urancc purpok+ the ,alm.rl th..r.mp.r,tor n S2(n1INM; In.uta,.c irrttli:.sic and lira month rental nu luamu adn cr. 116.14l,:.11/c pa.o. utin.rt I-reighl(Ncu) Ikir,,r)Urciiltt 20. CIIi OO 20110U.trer T'. h.•ntal pr;riod,tan.u1„rn cyutpmatt JI. a! = ` .'`. - l In!,cnljM 000% 0n0.. t Total 1'K`t'°IS)1 Payments/Credits 1"1"' Balance Due Sax`o"'u I A L U N `&7 5 Al Jon Ave Invoice 15075 Al ton Ave JbyCAC Mi•C- Ottumwa, IA 52501 Date Invoice I 641-682-4506 1 I/23/2021 20888.I Bill To Ship To CITY OF PORT ARTIHUR LANDFILL CAA'01 POR AR111LJR LANDFILI. 444 4th Stint 414 4th Sarni Port Arthur.TX 77641 fort Arthur. IX 7764I P O.N,;mber Temts S1t p Via Job a Customer E-mail __bO1 1 Q_ ON RECEIPT I1'2iRC11 chlton.��ilhamst'pnrurthurta.8o, Quantity Descnphor Price Each Amount USE U AD v600 LAN:WILL COMPACTOR 18.500 00 111,500 00T MONTH 2 OF MIN OF 3 MONTH RENTAI. Tax Exempl _ 0 00% 0 00 WIRE Lincoln Savings Hank.Rcmbeck IA 50660.AHA Routing H 073905527 Accouc!d �T Total SI8.500 00 3000673554 Payments/Credits soo0 Balance Due 51850000 A LEA N CRC Manufacturing Invoice 15075 Al ton Ave thall hy C.0 NFC= Ottumwa. IA 52501 Date Invoice a 64 i-682-4506 12/3 i/2021 21450 Bill To Ship To CITY OF PORT ART.HIUR LA0.131 ii.1 CITY OF PORT ARTIIIJR IANt)FILI. 444 401 Strett 444 Jth Street Pon Arthur.TX 7164I Port Arthur.TX 77641 1 P.O Number Terms Ship Via Job a Customer E-mail adt�onb0 ONKECLIPI 12/31R021 cldtonwilLams^ponanhurtx.go' O! l/ (� t Quantity Description Price each Amownt USED ADV600 LANDFILL COMPACTOR 18.50000 I8.500 00T Month 3 month rental minimum Tax Lump! 0 00% 0.00 Total sI8.500.00 Payments/Credits s0.o0 Balance Due - s18.s0o.o0 to series ON CRC Manufacturing invoice 15075 Al Jon Ave. by GC Mi'c= Ottumwa, IA 52501 Date Invoice a 641-682-4506 v71r2022 21630 Bill To S.,tp To CITY OF PORT AR1 HUR LANDFILL CITY OF POR1 AR1HUR L ANDPIL(. 444 4th Street 444 41h S;rcc: Port Arthur.TX 77641 Pon Arthur TX 7764I P.0 Number Terms Ship Via Job rt Customer E-mai 1`06 lb ON RECIAIrl Ir31/2022 clidon wthiarru ponanhurta.gov Quantity Descnpt on Price Eacn Amou^t USED ADV600 LANDFILL COMI'ACPOR 18.500 00 I8.500,00T MONTH 4 OF A MINIMUM OF)MONTHS RLN1 "tax Exempt 0 00%_ 0 00_ • Total S18.500,00 Payments/Credits so 00 Balance Due S18.50000 Ir i A Series O N C&C Manufacturing Invoice 15075 AI Jon Ave. Jbyctc»FG= Ottumwa,IA 52501 Date Invoice 641-682-4506 2/28/2022 21830 Bill To Sh p To CFIY OF PORT ARTHUR LANDFILL CITY OF PORT ARTHUR LANDFILL 444 4th Surct 444 4th Strcet Port Arthur,TX 77641 Port Arthur.TX 77641 P.O Number Terms Ship Via Job P Cuslorrer E-mail J77nr,t2 ON RECEIPT 2(28/2022 stcphanic woots@portarthuru.gov 2 '203 'iT 7: Quantity ; Description Price Each Amounl USED ADVu00 LANDFILL COMPACTOR I8,500.00 18,500.0UT �_ MONf(1$OF A hllN M(Jh!3 MONTH REtvTAL_ — _-..__--_ Tex Exempt 0.00% 0.00 • II I !E.(r Tr77-7 hi L; APR 2 / 202? �; ACCOUNTING . Total s 1 es0o.00 Payments/Credits So.00 1 i .'-- -a-C— I Balance Due S1es00.00 1 rr AL IJI%J l Kt \tanut ctunng Invoice i 5U7M Ai hat 4\r. ey tie titF(:= t 1tum\ta, IA 52501 G.t,° r.,-;<e a i j B+A To Sh.p To (Jt'( 1 Polo \k1141 NI \\Iatl I t 111'tft P U4I N14I111 RI ''.I n11I 444 Ith w.d 411 4;h%tr.Yi Pon \rthu, I\ r.it I'..rt lrthur I\"n11 P O Nurnoer Terms S' V a _ t_a C atomer E•Tail t 1 t.i'/0 f IP1 .+ Ni`.' i .t:T•h.uu;w..,...r r.at.vt?url � � QtY Doscnpbon Pace Each Amount V it 1b\'too l \'tttt 11: ++.\tl'\t tux 14 c., +R trw! Month 6 of a 3 month nu,rnnun.ratt.d Tat Efrenpt .•.t f"n !!co ■IIiM'S DIY'l,r,;'F�F'1'.hfJlf:�fith:tor a a. stasou oc At MA NI A. ! J1,M• US 7',?tl.. a •,..w. it.,DOC 7IS6 t la Ono 222411M,' APR115 21 ITotal SI8<ufrtdr Payments/Credits wt^' I Balance Due smu.'t"r ALA ON C& Manufacturing Invoice 1507575 AlAI Jon Ave. by CsC »Fc= Ottumwa. IA 52501 Dale Invoice# 641-682-4506 4/29/2022 22410 Bill To Ship To CITY OF PORT ARTHUR LANDFILL CITY OF PORT ARTHUR LANDFILL 444 4th Strccl 444 4th SUM Port Arthur.TX 77641 Part Arthur.TX 77641 P.O.Number Terms Ship Via Job# Customer E-mail 22200610 NLT30 4/29/2022 stcphanic.woods@,�portarthurta coy Quantity Descnption I Price Each Amount USED ADV600 LANDFILL COMPACTOR S/N 30003 1 3,500 00 3,500.00T PER AGREEMENT OF ORDERING OF A NEW MACHINE,MONTHLY RENTAL REDUCED BY 55.000/MONTH.S10.000 CREDIT OFF INVOICE 22410 TO REIMBURSE FROM MARCH ANt)APRIL RENTAL PAYMENTS. PAST DUE AMOUNT OWED FOR FEBRUARY PAY MEN F S 18,500.UU. AFTER TALKING wan AP ON 4/29/22 THIS SHOULD BE IN CHECK RUN WEEK OF 5/2-5/6 THIS AMOUNT IS STILL OWED AS OF 5/2/22 Tax tv en pt O.00Se 0.00 a 2022 Total 53.500.00 Payments/Credits so.00 • Balance Due S3,500.00 AL�ON C&C �1anutacturing Invoice 1507c Al Jon Avc. �b>CV'A1FG= Ottumwa. IA 5'501 ___ DatP c ce z 641-682-4506 -, • Bill To Ship To CITY ul PIIR 1 \RTHl'R I \\I)l ill ('I'PY(IF P(rll I AR I Hl R t 1Vl)FII t 444 4th street 444 40..1ecci Port Arthur. I X"764I Port Arthur. 1\"-h-I I P.O Number Terms Ship Via rI Job# Customer E-mail 1 ' . o r i\RI(1 IP! z 12022 .tcphano:uerod�u pOrtan rt hus.go\ a( r Quantity DesatptiOrt Price Each Amount ',tI1.Ai 0.houi A\DI III (trAll'VcloK,A' i)(((tI I4.50000 1'.500.001 I dt I tcmpt 0.1141% o.00 IBM 11M riv,,r:Fine.Ly?L'm,WC;I 7 ' 1E e 7 � \ L kwrM 21Fi7tr $1 3500 00 C&C MAN(SACTUHMM: t 2022 1 1k' UDCS.,5D-3h JUN ( 1 tkSi31!?022 N aagn+ 1 POP 72200610 ACCOUNTING Total s 13.500 00 Payments/Credits so 00 Balance Due si3.500.00 1 ZZ,7u.-)2r A series ON C&C Manufacturing Invoice 15075 Al Jon Ave. Jh CAC Mrr._ Ottumwa,IA 52501 Date Invoice# 641-682-4506 6/29/2022 27720 Bill To Step To CITY OF PORI"ARl I It'R LANDFILL ('I I Y(11-I'(R I nR 1111 K I ANDFtt.l. 444 4th Street 444 4th Street Port Arthur.TX 77h4 11.,0 .Arthur. IX 77611 SIU Pt rAt+h a.'lot tJ'rwirrrtlti minim kwu?7T7r s13500 00 (&1 MAMIFACTtiRIrF 06'29/2012 Y Paw,' FP1 DOC85S1090 P05 21100610 P 0 Number Terms Ship Via J to it Customer E-mail "'uunl0 II\Rli('lal'1 j ,tephanie.waods'i portanhunx.gov Quantity Description Price Each Amount l'Slil).ADV600 t ANIWI!.I COMPAC I Oft , i 3 5u0.00 13.500 Do r Tax Exempt 0.00% 0.00 JUN 2 9 2022 L .. ACCOUNTING Total $13,500.05 Payments/Credits so.0o Balance Due 513,500.00