HomeMy WebLinkAboutPR 22376: EXTENDED WARRANTY FOR THE D8T BULLDOZER FROM MUSTANG CAT City of
ort rthu _
Texas
www.Po rtArt h u rTx.gov
INTEROFFICE MEMORANDUM
Date: August 18, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Flozelle Roberts, Public Works Direct
RE: P.R.No. 22376: Authorizing the City anager to purchase extended warranty for the
D8T Bulldozer from Mustang Cat of Beaumont,Texas.
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to purchase
extended warranty by Mustang Cat of Beaumont,Texas for 5 year/5000 hours in the amount of$51,270.00.
Background:
The City of Port Arthur Landfill has a D8T dozer No. 2342, with 4695 hours. The original warranty will
expire at 5000 hours and extended warranty shall be purchased before expiration. CAT only offers
extended warranty coverage to a total of 10,000 hours on a D8T dozer.
The Landfill management acquired a quote from CAT through vendor Mustang Cat of Beaumont,Texas in
the amount of$51,270.00.
Budget Impact:
Funds are available from Account No. 403-50-320-5319-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR# 22376 authorizing the City
Manager to purchase extended warranty in the amount of$51,270.00.
Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
C:\Users\jedwards\AppData\Local\Microsoft\Windows\INetCache\Content.Outiook\VMMQBC54\D8T Extended Warranty Memo.docx
P.R. No. 22376
08/18/2022 jm
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF EXTENDED
WARRANTY FOR THE D8T BULLDOZER FROM MUSTANG CAT OF
BEAUMONT, TEXAS THROUGH SOURCEWELL COOPERATIVE
CONTRACT 032119 IN AN AMOUNT NOT TO EXCEED $51,270.00;
FUNDING AVAILABLE IN ACCOUNT NUMBER 403-50-320-5319-
00-00-000-
WHEREAS, the City of Port Arthur Landfill operates under conditions determined
by permit and state regulatory agencies; and,
WHEREAS, the D8T bulldozer is essential for the Landfill to stay in compliance;
and,
WHEREAS, the Purchase of extended warranty is necessary to maintain an
operable and reliable dozer; and,
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city by
resolution of its governing body to participate in cooperative purchasing programs such
as Sourcewell as an alternative to a formal bid process; and
WHEREAS, per Resolution No. 13-556, the City of Port Arthur is authorized to
participate in cooperative purchasing with JCB Sourcewell (formerly National Joint Powers
Alliance) cooperative Purchasing Program; and,
WHEREAS, the quote was received under the Sourcewell Contract — 032119 —
CAT (see Exhibit A) for extended warranty for 5 year/5000 hour by Mustang Cat of
Beaumont, Texas; and, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to authorize the purchase of extended warranty for the D8T bulldozer by
Mustang Cat of Beaumont, Texas through Sourcewell Contract 032119, in a not to exceed
amount of $51,270.00 as exhibited in Exhibit A; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2022 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia T zeno, Esq. Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
r)
""r(-A /\. &‘,(- nc._ ‘. A___k ' --
Kandy K. Daniel;!
Interim Director of Finance
1JAA !J'
oze - . Roberts, T, MEng, MBA
Direr • of Public: •rks
(;)d , 1,t, h
C i • Williams, CPPB
Purchasing Manager
Exhibit
A
011
.� MUSTANG CII'g
.„
LET'S WORK TOGETHER
Customer Name: CITY OF PORT ARTHUR Estimate #: 63009
Customer #: 0588741 Estimate Date: 6/24/22
Contact Name: Justin Thomas Job/WO #:
JUSTIN.THOMAS@PORTARTHURT Model/Serial D8T/AW400806
X.GOV
t:409-983-8171 Sales Rep: Koby Box
KBox@mustangcat.com
Customer PO# t:713-452-7338 m:936-336-0046
SOURCEWELL# 032119-CAT Current Hours:
MR Thomas
Thank you for considering Mustang CAT and the opportunity to provide Product Support for your machine.
Our recommended solution is based on our current understandingof your requirements and is summarized
below. Please contact me if your requirements have changed or if you have any questions about the products
and services we are recommending.When you are ready to move forward, please sign and date on the
bottom of the page and return it to me. We look forward to working with you!
DESCRIPTION PARTS LABOR MISC EXTENDED
5 YR/5000 HR Powertrain +Hydraulic EPP $51,050.00 $51,050.00
Warranty
SUBTOTALS: $ .00 $ .00 $51,050.00 $51,050.00
*SUPPLY CHARGE IS2%OF INVOICE TOTAL-MAXIMUM CHARGE OF$100.00 SUPPLY CHARGE: $ 100.00
*ENVIRONMENTAL FEE IS3%0F INVOICE TOTAL-MAXIMUM CHARGE OF$120.00 ENVIRONMENTAL FEE: $ 120.00
SALES TAX: $ .00
**Subject to additional parts/labor upon disassembly
*Parts pricing above does not include freight charges
and will be added to the final invoice.
TOTAL: $51,270.00
Accepted by:
Printed Name Date Customer Signature
mem ass. NNE =NM
MACHINERY RENTAL USED EQUIPMENT PARTS&SERVICE 888-NEXT.CAT I888.639.8228 MUSTANGCAT.COM