The URL can be used to link to this page

Home My WebLink AboutPR 22746: AUTHORIZING THE PURCHASE OF GALLON GARBAGE CANS AND TOTER LIDS FROM OTTO ENVIRONMENTAL SERVICE City of ,4 1 tri vrt rthu�� Terri www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 1, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Flozelle C. Roberts, E.I.T., M.Eng., M.B.A., Public Works Direct , { RE: P.R. 22746—Authorizing the purchase of 560 95- gallon garbage i is and-200 toter lids from Otto Environmental Service Introduction: The intent of this agenda item is to authorize the City Manager to purchase 560 95-gallon garbage cans and 200 toter lids from Otto Environmental Systems North America, Inc. of Charlotte, North Carolina, under HGAC Contract No. RC01-21 for the Solid Waste Residential Garbage Division for the not-to-exceed amount of$42,668.94. Background: The Public Works Solid Waste — Residential Garbage Division issues and replaces stolen and damaged garbage cans to Port Arthur residents. The purchase of the residential garbage cans (toters) and lids is needed to replenish inventory for the continued service to citizens and compliance with City ordinances. Budget Impact: There will be a budgetary impact of $42,668.94 for this purchase from the Solid Waste — Residential Garbage Division's Minor - Equipment Account, account number 403-50-310- 5240-00-00-000. "Remember, we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Recommendation: It is recommended that the City Council approves P.R. 22746 authorizing the City Manager to purchase 560 95-gallon garbage cans and lids from Otto Environmental Systems North America, Inc. "Remember, we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.22746 09/01/2022 FCR Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE GARBAGE CANS AND LIDS FROM OTTO ENVIRONMENTAL SYSTEMS NORTH AMERICA, INC. OF CHARLOTTE, NORTH CAROLINA, UNDER H-GAC CONTRACT NO. RC01-21, IN THE AMOUNT OF $42,668.94. FUNDING IS AVAILABLE IN THE FY23 PUBLIC WORKS SOLID WASTE RESIDENTIAL GARBAGE DIVISION — MINOR EQUIPMENT, ACCOUNT NUMBER 403-50-310-5240-00-00-000. WHEREAS,the Public Works Department Solid Waste Residential Garbage Division issues and replaces damaged and stolen garbage cans and accompanying lids for residents throughout the year; and, WHEREAS, the purchase of residential garbage cans and lids is needed to replenish inventory for the continued service to citizens and compliance with City ordinances; and, WHEREAS,Chapter 271 of the Texas Local Government Code allows a city,by resolution of its governing body, to participate in cooperative purchasing programs, such as H-GAC Buy Cooperative Purchasing Program, as an alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 11-196, the City of Port Arthur entered into an interlocal agreement for the cooperative purchasing with H-GAC; and, WHEREAS,Otto Environmental Systems North America,Inc.of Charlotte,North Carolina, is a participant of the H-GAC Cooperative Purchasing Program; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit A; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R.22746 09/01/2022 FCR Page 2 of 3 THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby authorizes the City Manager to purchase 560 95-gallon garbage cans and 200 lids from Otto Environmental Systems North America,Inc.of Charlotte,North Carolina, through H-GAC Contract number RC01-21 for$42,668.94; and, THAT,funding is available in the FY23 Public Works Department Solid Waste Residential Garbage Division's Minor Equipment account,account number 403-50-310-5240-00-00-000;and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of ,2022 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: • Thurman Bill Bartle, Mayor ATTEST: Sherri Bellard, City Secretary P. R.22746 09/01/2022 FCR Page 3 of 3 APPROVED AS TO FORM: dti alecia R. T. eno, Esq., ity Attorney ► APPROVED FOR ADMINISTRATION: Ronald Burton, City Manager rif Vlozel " C. Robert , EIT, MEng, MBA, Director of Public Works Clift Williams, CPPB, Purchasing Manager /(--) k ,__ Kandy Daniel, InteAm Director of Finance EXHIBIT A Duramax Holdings LLC DBA Otto Environmental Systems 12700 General Drive off° Charlotte, NC 28273 Quote: 19196 Page: 1/4 Glen White City of Port Arthur 201 H.O. Mills Blvd Port Arthur TX 77640 Dear Glen, Thank you for allowing Otto Environmental Systems North America, Inc. the opportunity to present this quotation to City of Port Arthur. Please let me know if you have any questions, and thank you for your interest. Proposal Valid: August 31, 2022 -September 30, 2022 Line roduct Description Quantity Net Price I Net Value 20 9786565- 195 Gal Mil Trash Cart 560 Each 59.75 USD/1 Each 33,460.00 USD FIO00000HH- 1 PORTARTTX(SK) PORTARTTXT01 List Price 59.75 USD/1 Each 33,460.00 USD Freight 2,627.97 USD 2,627.97 USD Cart Style: 95 Gal Mil 10-Stack/Metal Bar/Bib/One Handle Cart Base Color: 65- Forest Green Lid Color: 65-Forest Green Wheel:WHLIM10- 10"WHEEL X .844 INJCT MLD Total Item Net Value 33,460.00 USD Freight 2,627.97 USD Total 36,087.97 USD Payment Terms: 30 days net Incoterms: FOB Destination Prepaid (Dom), Port Arthur, TX All Credit Card transactions are subject to a 2.5% processing fee. PO# HGAC RC01-21 800.795.OTTO(6886) www.otto-usa.com Otto Environmental Systems North America, Inc. 12700 General Drive, Charlotte, NC 28273 olto Quote: 19196 Page: 2/4 Orders containing premium colors may or may not include extended lead times. Sincerely, Brian Buerkett Bnan.Buerkett@otto-usa.com 800.795.0 TO(6886) www.otto-usa.com Duramax Holdings LLC DBA Otto Environmental Systems 12700 General Drive Q�Q Charlotte, NC 28273 Quote: 19197 Page: 1/3 Allison Walker City of Port Arthur 201 H.O. Mills Blvd Port Arthur TX 77640 Dear Allison, Thank you for allowing Otto Environmental Systems North America, Inc. the opportunity to present this quotation to City of Port Arthur. Please let me know if you have any questions, and thank you for your interest. Proposal Valid: August 31, 2022 - September 30, 2022 Line rroduct Description Quantity Net Price Net Value 10 T9556BLID I TOTER B LID GREEN(SK) 200 Each 19.77 USD/1 Each 3,954.00 USD List Price 19.77 USD/1 Each 3,954.00 USD Freight 2,626.97 USD 2,626.97 USD Total Item Net Value 3,954.00 USD Freight 2,626.97 USD Total 6,580.97 USD Payment Terms: 30 days net All Credit Card transactions are subject to a 2.5% processing fee. Del ASAP HGAC RC01-18 Orders containing premium colors may or may not include extended lead times. Sincerely, Brian Buerkett Brian.Buerkett@otto-usa.com 800.795.OTT0(6886) www.otto-usa.com Otto orders are assumed to ship when ready unless prior arrangements have been made via your Otto contact. In the absence of prior arrangements, storage fees may accrue and be invoiced for any items held more than 30 days from the date of completion of your order. Terms &Conditions for Quoted Freight The quoted freight rate is for reference only and may change if shipping variables change before shipment. In the event of a change, the adjusted freight rate will be communicated ahead of shipment. Fuel surcharges are subject to market fluctuation and actual surcharges invoiced by the carrier will be invoiced to the customer. Quoted freight rates are based upon shipment of your order during regular shipment days (Monday - Friday). Should after hours, weekend, or holiday shipment be needed, additional fees will apply, and the corresponding freight rate will be communicated ahead of shipment. Should you require weekend shipping, these freight rates will be quoted separately, as they are normally higher in cost than shipments during the regular workweek (Monday -Friday). Quoted freight rates assume chinning ot your order 4 !lours from the me of order r-9�rrpi€ginn charged for shipment - :. -- L-J customer the .i3 i.....- Cusstomer will be charged premiums requested by a before minimum 43-hour notice. Should a delivery address change before the shipment of your order, an adjusted freight rate will be communicated ahead of shipment. Should a delivery address change after the shipment of your order, ..t fee vi!! he charged once ali updated chargec are known by the carrier 4 re-vviiJi�i'...v..t .�... .:... ..... .......mot.,,. ,,...... .... ...r.......... .....,..y..,. .-,.. ,..,_..,, ,-' ..,� g^a-a,'-t'-n -- -if customer?vie-i.� - t ti t'.., ......d ......-: r cd..«., Otto sdet ti viecna.o.G Foos -.. ..o.tas :y .4rive: wi i4e=trn=:::7.. �.... ..:...:�: ....`..ri3� �..� :.:c.::a::�:: .3e'e (typically after 2 hours), customer will be invoiced the actual charge along with an administration fee.