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HomeMy WebLinkAboutPR 22428: CONTRACT FOR THE RENOVATION OF THE HEALTH DEPARTMENT FACILITY City of ort rtltur � www.PortArthurTx.gov DEPARTMENT OF DEVELOPMENT SERVICES INTEROFFICE MEMORANDUM Date: September 2, 2022 To: The Honorable Mayor and City Council Through: Ronald "Ron" Burton, City Manager From: Pamela D. Langford, Director of Development Services RE: P.R. NO. 22428 —A resolution authorizing the City Manager to execute a contract for the renovation of the Health Department Facility. Introduction: The intent of this Agenda Item is to seek approval from City Council for P.R. No. 22428, authorizing the City Manager to enter into an agreement with N&T Construction Co., Inc. of Beaumont, Texas, for renovations to the City of Port Arthur Health Department Facility, located at 5860 9th Avenue, Port Arthur, Texas. The contract is in the amount of $9,385,000.00, which includes the cost of removing and replacing existing windows with new windstorm rated aluminum frame tinted low-e glass windows. Background: Pursuant to Ordinance No. 20-79, City Council authorized the sale of the current facility housing the Health Department located at 449 Austin Avenue, Port Arthur, TX 77640 on September 9, 2022. Council authorized the purchase of the Health Department's new site location at 5860 9th Avenue, on October 13, 2020, pursuant to Resolution No. 20-362, in the amount of $1.65 million. On August 3, 2021, City Council authorized a contract with Sigma Engineers of Beaumont, Texas for architectural and design services for the building located at 5860 9th Avenue, with a second contract being authorized on December 20, 2021, for the "Remember, we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 architectural and design services for a COVID-19 vaccination clinic to be housed within this location. The Final Plan set was reviewed by City Officials and forwarded to the Purchasing Department on April 13, 2022, for bid advertisement. The City's Purchasing Department advertised for bids for construction of the said facility on May 21, 2022, and May 28, 2022, with bids being received for June 15, 2022. N&T Construction Co., Inc. of Beaumont, Texas was found to be the lowest and responsive bid submitted for the construction project. Budget Impact: The cost for the renovation of the Health Department Facility, located at 5860 9th Avenue is $9,385,000.00. Funding is available in the following Capital/Grant Accounts: Account Account Number Project Number Amount Description Capital 307-21-049-8512- B0006-CON $2,385,000.00 Projects/Buildings 00-10-000 ARPA (COVID) 169-07-015-8512- ARP005 GRE-BUI $2,000,000.00 00-40-000 ARPA (BLDG) 169-07-015-8512- ARP014 GRE-BUI $5,000,000.00 00-40-000 Recommendation: It is recommended that City Council approve P.R. No. 22428, authorizing the City Manager to enter into an agreement with N&T Construction Co., Inc. of Beaumont, Texas, for renovations to the City of Port Arthur Health Department Facility, located at 5860 9th Avenue, Port Arthur, Texas. The contract is in the amount of $9,385,000.00, which includes the cost of removing and replacing existing windows with new windstorm rated aluminum frame tinted low-e glass windows. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.NO.22428 08/24/2022-PDL PAGE 1 OF 6 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH N&T CONSTRUCTION CO., INC., OF BEAUMONT, TEXAS FOR THE RENOVATION OF THE CITY OF PORT ARTHUR's HEALTH DEPARTMENT FACILITY LOCATED AT 5860 9TH AVENUE, PORT ARTHUR, TEXAS, IN an amount not to exceed $9,385,000.00; FUNDING AVAILABLE IN CAPITAL PROJECTS/BUILDINGS ACCOUNT NO. 307-21-049- 8512-00-10-000; PROJECT NO. B0006-CON IN THE AMOUNT OF $2,385,000.00 AND ARPA ACCOUNT NO. 169-07-015-8512-00- 40-000, PROJECT NOS. ARP005 GRE-BUI AND ARP014 GRE- BUI in the amount of $7,000,000.00. WHEREAS, the City of Port Arthur desires to renovate the building located at 5860 9th Avenue, Port Arthur, Texas for its Health Department Facility; and, WHEREAS, pursuant to Resolution No. 21-299, the City Council authorized the City Manager to enter into a contract with Sigma Engineers of Beaumont, Texas for the architectural and design services for the building; and, WHEREAS, pursuant to Resolution No. 21-524, the City Council authorized the 4 City Manager to enter into a contract with Sigma Engineers of Beaumont, Texas for the architectural and design services for the COVID Vaccination Clinic; and, WHEREAS, pursuant to Resolution No. 22-289, the City Council authorized an agreement with Sigma Engineers of Beaumont, Texas for Construction Management Services; and, WHEREAS, proposals were publicly solicited by the City's Purchasing Division. An invitation to bid was advertised on May 21, 2022, and May 28, 2022 in the Port Arthur News for construction services for the renovation of the building; and, Page 2 WHEREAS, sealed bids were received on June 15, 2022 and evaluated by City staff and Sigma Engineers; and, WHEREAS, N&T Construction Co, Inc. of Beaumont, Texas, was determined to be the responsible bidder whose bid, conformed with all the material terms and conditions of the invitation for bids and is the lowest in price, a copy of the bid tabulation is attached as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the facts and opinions in the preamble are true and correct. THAT the City Manager of the City of Port Arthur is hereby authorized and directed to execute a contract with N&T Construction Co., Inc. of Beaumont, Texas for the renovation of the City of Port Arthur's Health Department Facility located at 5860 9th Avenue, Port Arthur, Texas, in an amount not to exceed $9,385,000.00, a copy of the contract is attached hereto as Exhibit "B". THAT this project will be partially funded by the City's American Rescue Plan Act allocation in the amount of $7,000.000.00 available in ARPA Account No. 169-07-015- 8512-00-40-000, Project No. ARP005 GRE-BUI ($2,000,000.00) and ARP014 GRE-BUI ($5,000,000). THAT the remaining balance of $2,385,000.00 will be funded in Capital Projects/Buildings Account No. 307-21-049-8512-00-10-000; Project No. B0006-CON. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. Page 3 READ, ADOPTED AND APPROVED this day of September, A.D.2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, TRMC, City Secretary APPROVED AS TO FORM: (i / ,( J Valecia Tizeno, Ci Attorney P.R.NO.22428 08/24/2022-pdl PAGE 4 OF 6 APPROVED FOR ADMINISTRATION: Ronald "Ron" Burton, City Manager APPROVED FOR FUNDING: ckCA, sk DaA}v.,i Kandy Danl , Interim Director of Finance Clifto Williams, CPPB, Purchasing Manager Page 5 EXHIBIT "A" OS V oo ccX o coo E.. �+ o o r. u C o .; C.)o •o o c m L .p v 0 0 0 y v o CA .o o L E pU 0 U o F p p 0 0 co +, o 0 SI. C ° O O O y c ° V o o 0 C p m 000 O M CArCyy — o 10 Z 0 at a El -r � b " o Q C a.) C L E © G:7 :2 N �: u k 0 S esZ i ' I-, 0 00 00 y =a N ° 0 V ha C C 0 O o O p p ; � � w �' kJ a = •C CI O u 2 rs., m ° O •-' p c -o C,r o m (�.. C 4+ roi 0 .r C L Hp CC CC O O Ci 4+ ;r O u o co O O yCOy O O v O C rj V p• o .� y - cr — .o • .c � H9 6H r u ,r to CCJ Il cc 2 es 3 C C Q d U 1 L. .,...\--- 01 I 0 1:. o C4 It N v o „ It F- �` , ..... Gr '� cs Z .\, C LCCI C 0 C m Q Q U EXHIBIT " B " WILL BE PRESENTED AT OR BEFORE THE CITY COUNCIL MEETING