HomeMy WebLinkAboutA. MOTOROLA, INC. - PURCHASE 10 MOBILE POLICE RADIOSCITY OF PORT ARTHUR, TEXAS
MAYOR AND CITY COUNCIL
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Reference No. Subject Page
7/29/09 AUTHORIZING THE PURCHASE OF TEN (10) MOBILE 1 OF 1
POLICE RADIOS FOR THE POLICE DEPT.
RECOMMENDATIONS:
It is recommended that the City Council authorize the purchase of ten (10 Motorola mobile police radios
from iVIOTOROLA, INC. through HGAC for the Police Department. The cost of this purchase is
531,403.80.
BACKGROUND:
The Police Department needs to purchase ten (10) new mobile radios for the patrol fleet. These radios
are needed to replace old radio equipment that is either beyond repair or Motorola no longer supports
the units due to their age. This request for authorization to purchase was brought before council on
7/28/09 and was approved; however, it was found that the purchase must be made directly from
Motorola, and not through KAY ELECTRONICS, who is an approved vendor, but not on HGAC
purchases. The Police Department wishes to purchase ten (10) of these units at a total cost of $31,403.80.
BUDGET/FISCAL EFFECT:
The Police Department has funds available in account 001-1101-521.92-00 for this purchase.
STAFF/EMPLOYEE EFFECT:
Authorization of this purchase will not affect staffing.
SUNLMARY:
It is recommended that the City Council authorize the purchase of ten (10) Motorola mobile radio units
from MOTOROLA, INC. in the amount of $31,403.80.
ark Blanton, Chief of Police
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eborah Echols, Finance hector
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Shawna Tubbs, Purchasing Manager
Prepazed by: Lt. Brinson Disposition by Council: Processed by City Secretary
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( )Approve ( )Other (Describe) Date:
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Quote Number: QUOOOD085824
Effective: 24 JiJN 2009
Effective To: 23 AUG 2009
PORT ART"IILTR, CITY OF
103 H O MILLS BLVD
PORT ARTHUR, TX 77640
United States
Attention:
Name: Sgt. Chris Segler
Email: chrissegler@aol.com
Phone: 409.983.8674
Sales Contact:
Name: Mike Wise
Email: mike@kayelectronics.com
Pbone: 409-842-]776
Contract Number: 17724
Freight terms: FOB Destination
Payment terms: Net 30 Due
Item Quantity NomendaNre Description Yonr price Ezteoded Price
I 10 M21URM9PW IAN XTL 2500 ]64a10MHZ, 10-35W fI,227S4 512,2]5.90
la 10 G66AF ADD: DASH MOUNr,NO CONTROL 5100.00 SI,OOD.00
HEAD
Ib 10 W22AR ADIY.PALM MICROPHONE 557.60 5576.00
Ic 10 G606BD INH: SOFTWARE ASTRO D1GrCAL CAI 5422.30 59,223.00
Id 10 G24Ax INH:2 YEAR REPAIR SERVICE SI21.00 - 51,210.00
ADVANTAGE
Ic 10 G444M ADD: CONTROL HEAD SOFTWARE - -
1 f 10 G442AA ~ ADD: XTf3500 CONTROL HEAD 5219.49 52,399.90
Ig IO GSIAR ENH; SOEPWARE 5799.50 57,995.00
SMARTZONFISINGl(: mNE
Ib 10 918CL ADD: AlfXILARY SPKR SPECTRA 7.S 546.00 5980.00
WATT
li 10 G114AE ENH: EN{UNCID DIGITALm 560.00 5600.00
D15PLAY
Ij 10 G89AA ADD:NO ANTENNA NE®ED - -
2 650 SVC209 MSS INSTALL 5[.00 5650.00
tNoms)Pmgmming
Total Quote in USD $31,403.80
PO Issued to Motorola must:
>Be a valid Ptuchase Order (PO)/Con[ract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Iden[ify "Motorola" as [he Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill-To Address with a Contact Name and Phone Number
>Include aShip-To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship-To)
>Be Greater than or Equal to the Value of the Order
>Be in aNon-Editable Foanat
>ldentify Tax Exemption Status (where applicable)
>Include a Signature (as Required)