HomeMy WebLinkAboutB. HERNANDEZ OFFICE SUPPLY - COLOR COPIER FOR HEALTH DEPARTMENTCity of Port Arthur, Texas
or and City Council Communication
oa re
nunisee AWARDING OF THE PURCHASE OF A COPIER
8/4/09 FOR THE HEALTH DEPARTMENT 1 of 1
RECOMMENDATION
It is recommended that the City Council approve the purchase of a color copier for the Health
Department from Hernandez Office Supply of Nederland, TX in the amount of $7,964.90
plus a three (3) year maintenance agreement for an amount not to exceed $12,000.
BACKGROUND
The Health Department received Social Service Block Grant funds to purchase a color copier
and three (3) year maintenance agreement for the second floor administrative/clinical area.
The reason for purchasing the three (3) year maintenance agreement is that this is a one-time
grant opportunity and will be a future cost savings to the City of Port Arthur. The Purchasing
Division received the following quotes for a new copier.
Comnanv Name
Hernandez Office Supply
Oce
Star Graphics
AM PAN
Ricoh
Apollo Office Systems
Location of Bidder
Nederland, TX
Beaumont, TX
Beaumont, TX
Port Neches, TX
Beaumont, TX
San Antonio, TX
Base Bid
$7,964.90
$8,530.00
$8,999.00
$8,037.00
$10,166.34
$ ] 4,480.00
BUDGET/FISCAL IMPACT
Grants funds aze available in SSBG Project #SSBGOI, account no. 132-1021.514.92-00.
STAFFING/EMPLOYEE EFFECT
None.
SUMMARY
It is recommended that the City Council approve the purchase of a color copier for the Health
Department from Hernandez Office Supply of Nederland, TX in the amount of $7,964.90
plus a three (3) yeaz maintenance agreement for an amount not to exceed $12,000 for the
three yeaz period.
C ((~.
oshi D. Alexander
Health Director
r
Shawna Tubbs
Purchasing Manager
Deborah Echols, CI
Director of Finance
BY: D15PUJI f1UN BY C'UUNCIL
[ ]APPROVED [ ]OTHER (DESCRIBE)
CITY SECRETARY: