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Home My WebLink AboutPR 15409: FTA GRANT FUNDING ASSISTANCECI TY OF PO R T ARTHUR P LA NNI NG DE PT. ~. ~. To: Steve Fitrgibbons, City Manager and City Council From: Colleen Russell, Planning Director Date: 8/6/2009 Re: PR 15409 Background: The previous resolution 09-114 only authorized the application for funds while and this proposed resolution authorizes the execution and acceptance of the funds Recommendation: The Council is asked to approve proposed resolution 15409 so the grant funds may be accepted with preauthorization from the FTA. P.R No. 15409 08/03/2009 CWR RESOLUTION NO. A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A FTA (FEDERAL TRANSIT ADMINISTRATION) GRANT FUNDING ASSISTANCE FOR FUNDING ASSISTANCE FOR FISCAL YEARS 2008-09 AND 2009-10 ON BEHALF OF PORT ARTHUR TRANSIT SYSTEM WHEREAS, the Federal Transit Administration makes Port Arthur Transit eligible for $4,722, 975 dollazs for financial assistance for the operations and expenditures; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT the City Manager or his designee is hereby authorized to accept and execute said grant agreement in substantially the same form as attached hereto as Exhibit "A" for this $4,414,777 with the City match of $1,752,577 as well as apply for additional monies up to $4,722,975 THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this day of August, A.D. 2009, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: P.R N0.15409 08/03/2009 Page 2 of 2 ATTEST: Mayor City Secretary APPROVED AS TO FORM: City Attorney APPROVED FOR ADMINISTRATION: Ci Manager. p . ;' C Xl Director of Ptannin Director of Fina EXHIBIT "A" • Page 2 1y~ro 9. (p N ., Arthur Operating .2009-2010 will amend as tunds b >LI Line item ti Total $ 000.00 400 reaerai $ 320,000.00 ~no.~" $ 80,000.00 11.33.20 on propane fueling sta terminal improvements $ , 100,000.00 $ 80,000.00 $ 20,000.00 11.34.01 111204 Paratransit Buses $ 750,000.00 $ 622,500.00 00 $ $ 127,500.00 00 900 11 111315 Vans $ $ 70,000.00 000.00 45 $ 58,100. $ 36,000.00 $ . , 9,000.00 11 42,11 Support vehicle 114403 Maint shop improvements $ , 310,000.00 $ 248,000.00 $ 62,000.00 11.42.06 shop equipment $ ~ 20,000.00 00 0 $ 16,000.00 00 000 $ 16 $ S 4,000.00 4,000.00 11.32.07 security equip 30 ft buses-fixed routes $ $ . 20,00 2,400,000.00 . , $ 1,992,000.00 $ 408,000.00 11.12.03 01 9 Operations $ 2,052,354.00 $1,026,177.00 $1,026,177.00 00 . 30.0 $ 6 167 354.00 $ 4,414,777.00 $1 752,577. __.--- $4,722,975.00 $4,722,9Zbr.00 ., Capital Projects Propane Station Terminal Upgrade 6 Paratransit Vehicles Aerial Platform 2 Vans Pickup Truck wilding Renovation Air Condition System -upgrade Qamera System Bus Replacement Cost (8 years @300,000) Total Less City's Match - 20% FTA -Capita! 80% OPERATIONS Fiscal Year 2009 Fiscal Year 2010 Less City's Match - 50% FTA -Operations - 50% Total FTA Budget S 400,000 100, 000 750,000 20,000 70, 000 45,000 300, 000 10,000 20,000 2,400,000 $ 4,115,000 S (823x000) S 3,292,000 2,052,354 2,000,000 4,052.354 $ (z.o2s,n7> S 2,026,177 S 3,292,000 3 2,026,177 E 5, 318, f 77 DOT ~ FTA U.S. Department of Transportation Application Federal Transit Administration Recipient I D: 1553 Recipient Name: CITY OF PORT ARTHUR Project ID: TX-PA-5307 Budget Number: 1 -Budget Pending Approval Project Information: capital, and operating Part 1: Recipient Information Project Number: TX-PA-5307 Recipient ID: 1553 Recipient Name: CITY OF PORT ARTHUR Address: P.O. BOX 1089 ,PORT ARTHUR, TX 77641 1089 Telephone: (409) 963-8135 Facsimile: (409) 983-8137 Union Information Recipient ID: 1553 Union-Name: NONE - - - - - Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: () - Facsimile: O 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant ~ Gross Project $6,167,354 Cost: file://C:\Documents and Settings\planning_dir\I,ocal Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 Project Number: TX-PA-5307 AdjustmentAmt $0 Project Description: capital, and operating Total Eligible Cost: $6,167,354 Recipient Type: City TotaIFTAAmt: $4,414,777 FTA Project Mgr: Abel Ayala, Total State Amt. $0 817.978.0560/Pearlie Tiggs Total Local Amt: 752 577 $1 , , Recipient Contact: Colleen Russell Other Federal New/Amendment: None Specified Amt: $0 Amend Reason: Initial Application Special Cond Amt $0 Fed Dom Asst. #: 20507 Special Condition: None Specified. Sec. of Statute: 5307-2 S.C. Tgt. Date: None Specified State Appl. ID: None Specified S.C. Eff. Date: None Specified Start/End Date: Oct. 01, 2008 -Sep. 30, 2010 Est. Oblig Date: None Specified Recvd. By State: Pre-Award Yes EO 12372 Rev: Not Applicable Authority?: Review Date: None Specified Fed. Debt Authority?: No Planning Grant?: NO Final Budget?: No Program Oate (STIP/UPWP/FTA Prm Plan) Feb. 13; 2009 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481660 PORT ARTHUR, TX Congressio_.nal Districts State ID District Code District Ofrcial 48 9 AI Green Project Details_ Section 5307 FY 2D08/2009 funds. The funding ratio for Rolling Stock is 83117 - ADA purchased vehicles. This project will use funds allocated to the City of Port Arthur through the Governor's Apportionment (GA). The funds were allocated from multiple years. An attached spreadsheet shows the actual allocations and available balances totaling $4,722,975. The City of Port Arthur will request a total of $618,177 from the FY 2009 GA. Of the avialable GA the City will program $4,414,777 leaving a balance of $308,198, which will be used for operating assistance for FSY 2010. These funds and the $618,177 from FSY 2009 GA will be programed at a later date. file://C:\Documents and Settingslplanning_dirlLocal SettingslTemporary Internet Files10LK3E\TX... 4/3/2009 Earmarks No_ infomtation sound. Security No - We will not expend at least I% of the 5307 funds in this grant application for security purposes. 3.Other, please describe below. Explanation The City will program $20,000 for a camera system at the storage facility. Security is provided by the City police dept. Part 3: Budget Proiect Bu_ diet Quantity FTA Amount Tot. Elig: Cost SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 1 $300,000.00 $375,000:00 ACTIVITY 11.42.11 ACQUIRE -SUPPORT VEHICLES 1 $36,000.00 $45,000.00 11.44.03 REHAB/RENOVATE - ADMIN/MAINT FACILITY 0 $248,000.00 $310,000.00 11.42.06 ACQUIRE -SHOP EQUIPMENT 0 $16,000.00 $20,000.00 SCOPE 300-00 OPERATING ASSISTANCE 0 $1,026,177.00 $2,052,354.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,026,177.00 $2,052,354.00 SCOPE 111-00 BUS -ROLLING STOCK 18 $2,672,600.00 $3,220,000.00 ACTIVITY 11.12.04 BUY REPLACEMENT <30 FT BUS 6 $622,500.00 $750,000.00 11.13.15 BUY VAN FOR SVC EXPANSION 2 $58,100.00 $70,000.00 11.12.03 BUY REPLACEMENT 30-FT BUS 10 $1,992,000.00 $2,400,000.00 SCOPE 113-00 BUS - 0 $416,000.00 $520,000.00 file://C:1Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 STATION/STOPS/TERM INALS ACTIVITY 11.34.01 REHAB/RENOVATE -BUS TERMINAL 0 $80,000.00 $100,000.00 11.32.07 ACQUIRE - SURVEIL/SECURITY EQUIP 0 $16,000.00 $20,000.00 11.33.20 CONSTRUCT - MISC BUS STATION EQUIPMENT 0 $320,000.00 $400,000.00 Estimated Total Eligible Cost: 56,167,354.00 Federal Share: 54,414,777.00 Local Share: E7,752,577A0 OTHER jScopes_and Activities not included in Project Budget Total Quanti FTA Amount Tot. Elig. Cost SCOPE 572-00 SECURITY 0' $16,000.00 $20,000.00 ACTIVITY 57.10.10 SECURITY EXPENDITURES 0 $16,000.00 $20,000.00 No Amendment_Fundina Source informs 'on is available for the selected rp oiect Alternative Fuel Codes 11.42.11 ACQUIRE -SUPPORT VEHICLES Gasoline 11.12.04 BUY REPLACEMENT <30 FT BUS Diesel Fuel 11.13.15 BUY VAN FOR SVC EXPANSION Diesel Fuel 11.12.03 BUY REPLACEMENT 30-FT BUS Diesel Fuel Extended Budget Descriptions 11.42.11 ACQUIRE -SUPPORT VEHICLES 1 536,000.00 $45,000.00 Vehicle will be used by shop staff to support transit fleet maintenance. 11.44.03 REHAB/RENOVATE - ADMINIMAINT FACILITY 0 $248,000.00 $310,000.00 renovating adminlmaint faciliv to include HVAC. fixtures, floors, reStrooms, etc. file://C:1Documents and Settingslplanning_dir\Local Settings\Temporary Internet Files\OLK3E\1'X... 4/3/2009 $10K will be used to replace the vehicle exhaust system in the maintenance facility. This project will be a Category B project until a CE is approved. 11.42.06 ACQUIRE -SHOP EQUIPMENT 0 $16,000.00 $20,000.00 The city will purchase bus scaffolding equip. 30.09.01. UP TO 50% FEDERAL SHARE 0 $1,026,177.00 $2,052,354.00 The operating expenditures shown will provide funds for 2009 and 2010. 11.12.04 BUY REPLACEMENT <30 FT BUS 6 $622,500.00 $750,000.00 Paratransit vehicles 11.34.01 REHAB/RENOVATE -BUS TERMINAL 0 $80,000.00 $100,000.00 upgrade windows, restrooms, Floors, etc. This project will be a Category 6 project until a CE is approved. 11.32.07 ACQUIRE - SURVEILISECURITY EQUIP 0 $16,000.00 $20,000.00 The city will buy security cameras to install and monitor passenger shelters and facilities. This project will be a Category B project until a CE is approved. 11.33.20 CONSTRUCT - MISC BUS STATION EQUIPMENT 0 $320,000.00 $400,000.00 The city is constructing a propane fueling station on city owned land. This project will be a Category B project until a CE is approved. 572-00 SECURITY 0 $16,000.00 $20,000.00 The police will monitor these camera activities by internet and other modem equipment to apprend those connected with the criminal acts 57.10.10 SECURITY EXPENDITURES 0 $16,000.0 0 $20,000.00 rn~e ~~ r~~ security camerae and lights as one unit The oolice will monitor these camera activities by internet and file://C:\Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3!2009 modems Changes since the Prior Budget Unable to find chance amoun information. Part 4. Milestones 11.42.11 ACQUIRE -SUPPORT VEHICLES 1 $36,000 $45,000 Milestone Description Esk Com~_D.at_e. 1. RFPIIFB Issued Jun. 01, 2009 This is for spick-up truck to cargo loads such as engine parts and other equipment not readily placed in a enclosed vehicle. 2. Contract Award Aug. 01, 2009 3. ConVact Complete Jun. 02, 2010 11.44.03 REHAB/RENOVATE-ADMIN/MAINT FACILITY 0 $248,OOD $310-,000 Milestone Description Est. Cow. Date 1. RFPIIFB Issued May. 01, 2009 The building as gone thorough 2 stones, no updates in over a decade and does all the mechanical repair that causes airboume grease, dust and other fumes that influence the state of the facility. A HVAC system for fume exhaust wilt also be brought the cost is average based on specifications and estimates obtained 2. Contract Award _ _ _ -Aug. 01, 2009 3. Contract Complete Sep. 15, 2009 11.42.06 ACQUIRE -SHOP EQUIPMENT 0 $16,000 $20,000 Milestone Description Est__Comp. Date 1. RFPIIFB Issued Apr. 15, 2009 Aerial platforms are essential to service the bus exhaust and fuel system that is on the top back- section of the bus OSHA safety guidelines and safety of staff will be ensured with the proper use of this equipment 2. Contract Award May. 01, 2009 3. Contract Complete Jul. 02, 2009 File://L:\Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,026,177 $2,052,354 Milestone_Description Est. Com_~_Date 1. Final Expenditure Sep. 30, 2009 These funds is for operation and maintenance task not gvered by capital expenditures for equipment and construction. The rule is a 50/50 match. Hence, the Ciry will match the FTA amount 11.12.04 BUY REPLACEMENT <30 FT BUS 6 $622,500 $750,000 Milestone Descri~fion Est. Comp. Date _ 1. CONTRACT COMPLETE Dec. 31, 2008 The paratransit life is by size and mileage or years: In this case it is mileage that exceeds 100,000. Therefore, sinc emost of the fleet (6) is 200,000 to 400,000 miles in status the depreciation is 200-400% and the entire fleet will be replaced 2. RFPIIFB OUT FOR BID May. 01, 2009 Goshen -Ford and some others will be viewed and ane will see if a joint effort bid with other TA (transit authority) can be done 3. CONTRACT AWARDED May. 01, 2009 4. FIRST VEHICLE DELIVERED Aug. 02, 2009 This will be based on availability of specificed vehicles and bid process. 5. ALL VEHICLES DELIVERED Dec. 02, 2009 11.13.15 BUY VAN FOR SVC EXPANSION 2 $58,100 $70,000 Milestone Description Est.C_omp• Date ~. RFPIIFB OUT FOR BID Ma 15, 2009 Y Econoline passenger vans will be purchased. One 12 and another 15 passenger is proposed for accessory pick -ups as no new stand-by vehicle exist and sometime the stand-by vehicle is in use 2. CONTRACT AWARDED Jun. 15, 2009 3. FIRST VEHICLE DELIVERED Sep. 02, 2009 4. ALL VEHICLES DELIVERED Nov. 15, 2009 5. CONTRACT COMPLETE Dec. 15, 2009 11.12.03 BUY REPLACEMENT 30-FT BUS 10 $1,992,000 $2,400,000 Milestone Description Est. Coma, Date 1. RFPIIFB OUT FOR BID May. 30, 2009 Since the entire fleet was brought with CMAO money, the City has to be file://C:1Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 repaired to replace these vehicles as they go off line. They were all puirchased and one time and this may be how they are replaced; nevertheless, future purchase will be costly and not at 100% 2. CONTRACT AWARDED Jun. 20, 2009 3. FIRST VEHICLE DELIVERED Sep. 01, 2009 4. ALL VEHICLES DELIVERED Dec. 15, 2009 5. CONTRACT COMPLETE Dec. 16, 2009 11.34.01 REHABIRENOVATE -BUS TERMINAL $80,000 $100,000 Milestone Description Est. Com~Date 1. RFP/IFB Issued May. 02, 2009 The terminal facility has not being entirely renovated in over a decade. This facility is used during cold and rainy weather, but also for large transit meetings on some weekends as it can house all the staff comfortably. 2. Contract Award Jun. 15, 2009 3. Contract Complete Nov. 15, 2009 11.32.07 ACQUIRE -SURVEIL/SECURITY EQUIP $16,000 $20,000 Milestone Description Est. Comp. Date 1. RFP/IFB Issued May. 02, 2009 The City is acquiring some security cameras for areas by the bus shelters and this should also suvey surrounding sectors of the neighborhood. The police will note tapes and report findings. It is hope we will catch vandals in the act as well as see our drivers in real time that often start early morning and late evenings as well as during evaucation proceedings _ _ _ _ 2. Contract Award _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Jun_~0, 2009 3. Contract Complete Nov. 30, 2009 11.33.20 CONSTRUCT - MISC BUS STATION EQUIPMENT $320,000 $400,000 Milestone Description Est. Comp_Date 1. RFPIIFB Issued May. 30, 2009 This facility will house the propane station. Borings have been done, a plat is being processed and an environmental exclusion form will be filed with TXDOT prior to construction. This is being processed 2. Contract Award Jun. 20, 2009 3. Contract Complete Nov. 15, 2009 file:/1C:\Documents and Settingslplanning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 Part 5. Environmental Findings 30000 OPERATING ASSISTANCE 0 $1,026,177 $2,052,354 Finding No. _1 -Class Inc) C16 -Program Admin. 8 Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 300901 UP TO 50% FEDERAL SHARE 0 $1,026,177 $2,052,354 Finding Flo,. 1 -Class Inc) C16 -Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 114211 ACQUIRE -SUPPORT VEHICLES 1 $36,000 $45,000 Finding No= 1 -_Class Inc) C17 -Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. 111204 BUY REPLACEMENT <30 FT BUS 6 $622,500 $750,000 Finding No_1.- Class Iljc) C17 -Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles ran be accommodated by existing facilities or by new facilities which themselves are within a CE. 111315 BUY VAN FOR SVC EXPANSION 2 $56,100 $70,000 FindingN_o, 1 - Class Il~c) C17 -Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing file://C:\Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 facilities or by new facilities which themselves are within a CE. 113401 REHABIRENOVATE -BUS TERMINAL 0 $80,000 $100,000 Finding. No. 1__-Class Ind) D09 -Reconstruction of rail 8 bus buildings Rehabilitation or reconstruction ofexisting rail and bus buildings and ancillary facilities where only minor amounts of additional land are required and there is not a substantial increase in the number of users. 114403 REHAB/RENOVATE - p $248,000 $310,000 ADMIN/MAINT FACILITY Finding N_o_, 1_-,Class II(cj C17 -Purchase of vehicles The purchase of vehicles by the applicant where Ne use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. 114206 ACQUIRE -SHOP EQUIPMENT 0 $16,000 $20,000 Finding No. _1 -Class Inc) C17 -Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a-CE: 113320 CONSTRUCT - MISC BUS STATION EQUIPMENT Finding No: 1_-Class lac) $320,000 $400,000 C08 -Install Shelters, fencing, 8 Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. 113207 ACQUIRE - SURVEIVSECURITY EQUIP $16,000 $20,000 file://C:\Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 Finding No. 1_-.Class_Ljc~ C19 -Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. 111203 BUY REPLACEMENT 30-FT BUS 10 $1,992,000 $2,400,000 Finding-No,_1_-Gass Il~c) C17 -Purchase of vehicles The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by existing facilities or by new facilities which themselves are within a CE. Part 6: Fleet Status Fixed Route Before Change After I. Active Fleet A. Peak Requirement 5 0 5 B. Spares 5 0 5 C. Total (A+g) 10 0 10 D. Spare Ratio (B!A) 100.00% 0.00% 100.00% II. Inactive Fleet A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+g) 0 0 0 III. Total (I.C and II.C) 10 0 10 Paratransit Before Chan a After 1. Active Fleet A. Peak Requirement 4 0 4 B. Spares 2 0 2 C. Total (A+g) 6 0 6 D. Spare Ratio (B/A) 50.00% 0.00% 50.00% II. Inactive Fleet file://C:\Documents and Settings\planning_dir\Local Settings\Temporary Internet Files\OLK3E\TX... 4/3/2009 A. Other 0 0 0 B. Pending Disposal 0 0 0 C. Total (A+B) 0 0 0 III. Total (I.C and II.C) 6 0 6 Part 7. FTA Comments General Review Comment Title: New Comment Comment By: William Jones Date Created: Mar. 30, 2009 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed th eCivil Rights requirements and concur with this portion of the project application Comment Title: Review Comment Comment By: Pearlie Tiggs Date Created: Mar. 06, 2009 Date Updated: Mar. 11, 2009 Ref Section: Project Overview Comment: This grant application is now-under review. If there are reveiw comments, all comments must be addressed before a project number is assign. " Review Comments: -The grantee has addressed all emailed comments, as of 31612009. AddRional Comment: - For justification of funding, all ALIs in the grant budget must be reflected in the "Extended Budget Description", with justifying informati~n- - All ALTS in the grant budget must have milestones reflected with completion dates, included. Comments_to DOL Comment Title: Comment to DOL Comment By: Pearlie Tiggs Date Created: Mar. 11, 2009 Date Updated: Mar. 11, 2009 Ref Section: Project Overview Comment: The FTA share, in the amount of $4,414,777 is for capital and operating assistance. Based upon the timeline in the December 7, 1995 DOL guidelines, please advise the FTA of the 49 U.S.C. Section 5333(b) terms and conditions for inclusion in the grant contract. "FTA Contact: Pearlie Tiggs, 817.978.0567 `Grantee Contact: Colleen Russell, 409.983.8138....Email: file://C:\Documents and Settings\planning_dir\Local SettingslTemporary Internet Files\OLK3E\TX... 4/3/2009