HomeMy WebLinkAboutPR 15410: ACCEPT GRANT WITH FEDERAL TRANSIT ADMINISTRATIONCI TY OF PO R T ARTHUR
P LA NNI NG D EPT.
To: Steve Fibgibbons, City Manager and City Council
From: Colleen Russell, Planning Director
Date: 8/6/2009
Re: PR 15410
Background:
The previous resolution 09-189 only authorized the application for funds
while and this proposed resolution authorizes the execution and
acceptance of the funds.
Recommendation:
The Council is asked to approve proposed resolution 15410 so the grant
funds may be accepted and spent, even with preauthorization from the
FTA.
Respe/ctfully,
-~ S '
Colleen R ss
P.R. No.15410
08/03/2009 CWR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF
A GRANT WITH THE FEDERAL TRANSIT
ADMINISTRATION FOR (ARRA) AMERICA RECOVERY
AND REINVESTMENT ACT FUNDS FOR FUNDING
ASSISTANCE FOR FISCAL YEARS 2008-09 AND 2009-10
ON BEHALF OF PORT ARTHUR TRANSIT SYSTEM
(PAT)
WHEREAS, the Federal Transportation Administration in accordance with the ARRA makes
port Arthur Transit eligible for $2,323,428 dollazs for financial assistance for capital expenditures;
WHEREAS, per Resolution No. 09-189, the City Council authorized the Planning Director to
apply for financial assistance and
WHEREAS, the application has been approved
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT the City Manager or his designee is hereby authorized to accept and execute said grant
agreement in substantially the same form as attached hereto as Exhibits "AI", "A2" and "B" for
$1,163,500 and to apply for and accept the remaining $1,159,928 for similaz capital improvements
and operations
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this day of August, A.D. 2009, at a Regulaz
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
MAYOR
COUNCILMEMBERS:
P.R. NO. 15410
OS/03/2009
Page 2 of 5
ATTEST:
Mayor
City Secretary
APPROVED AS TO FORM:
~"~~
City Attorney
APPROVED FOR ADMIPTISTRATION:
City Manager/' /
~~
Director of Planning
Director of Fin c
P.R. NO.15410
08/03/2009
Page 3 of 5
EXHIBIT "A1"
~~ ,
REVISED
American Recovery 6 Reinvestment Act -Governor's Apportionment Certification
DUE DATE: close of business on Wednesday, March 4, 2009
Under the terms of the stimulus package, each urbanized area (UZA) identified to receive stimulus funds must:
1. have at least 50% of the allocation in an approved TEAM grant within 180 days (September 6, 2009) of
the Federal Register announcement that is expected March 10, 2009, and
Z. have 100% of the allocation in an approved TEAM grant within 12 months (March 9, 2010) of the Federal
Register announcement that is expected March 10, 2009.
NOTE: If an amount obligated (by September 6, 2009) is less than 506 of the amount listed in Table 2, the
balance may be lost to the UZA and not available after this date. For example: for an allocation of 1,000, at least
50%, or $500 would have to be obligated by 9/6/09. If the UZA obligated $500 by 9/6/09, iht balance of $500
would have to be obligated by 3/9/10 for o total grant of $1,000. BUT if the UZA only obligated $300 by 9/6/09,
the state may redistribute the balance of 52~, leaving the UZA 5500 to be obligated for a total grant of $800.
Please answer all of the following questions:
1. Will the urbanized area have at least 50°k of the amount listed in Table 2, in an approved TEAM grant no
later than September 6, 2009? Yes ® No ^
2. What is the amount anticipated to be in on in an approved TEAM grant? $1,163,500. (Note: this could be
up to 100%)
3. If the urbanized area anticipates obligating at 50% of the amount listed in Table 2 but less than 100%, by
September 6, 2009, will the balance be obligated in an approved TEAM grant by March 9, 2010? Yes
No ^
4. Does the urbanized area anticipate releasing any amount of the funds listed in Table 2 for redistribution to
the State? Yes ^ No
5. If #4 was answered Yes: what amount of funds will be released for redistribution to the State? $_
(Note: this could be up to 1007°)
6. Whet amount does the urbanized area estimate will be obligated? 5_
Port Arthur, Texas 77640, 41 and 42
Urbanized Area
Colleen Russell
Name
CoQtrn Rl/sreQ
Signature
Planning Director
Title
3/3/2009
Retum to:
Gary Williams
Program Manager
Public Transportation Division
Texas Departrnent of Transportation
125 E. 11th Street
Austin, TX 78701-2483
(512) 3745236
(512) 3745244 fax
gwilliaCa>dotstate.tx. us
Date
P.R. NO.15410
08/03/2009
Page 4 of 5
EXHIBIT "A2"
FEDERAL TRANSIT ADMINISTRATION
TABLE 2
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009 -TRANSIT CAPITAL
(TAe tote! avefkbk artrourrt lar a prog2m is based on /ending made evaikbk urxkrMe
ARRA /or PubNe Trnnst, 2009 - P.L 777-xxxJ
URBANIZED AAEAlSTATE APPORTIONMENT
TEXAS 551,218,815
Adlene, TX 2,057,460
Amarillo, TX 3,574,296
Beaumont TX 2,362,469
Brownsville, TX 3,631,569
College Station-Bryan, TX 2,793,817
Galveston, TX 1.575,182
Harlingen, TX 1,953,732
Killeen, TX 3,489,770
Lake Jackson-Angleton, TX 7.386,542
Laredo, TX 4,757,091
Longview. TX 1.269,052
McKinney, TX 992,990
Millard. TX 1.882,628
Odessa, TX 2,066,952
Port Arthur, TX 2,323,428
San Angelo, TX 1,572,211
Sherman. TX ~ 964.558
Temple, TX 1.228,725
Texarkana, TX-Texarkana, AR 709.396
Tezas City, TX 1,609,294
The Woodlands, TX ~ ~ 1,679,525
Tyler, TX 1,744,631
VGOda, TX ~ 913,309
Waco. TX `` 2,909,998
Wichita Falls, TX ~~ 1,770,192
P.R. NO. 15410
08/03/2009
Page 5 of 5
EXHIBIT "B"
Transit ARRA Listing
1553-ARRA City of Port Arthur Texas 50% of 52,323,426
• Mechanical Shoo
Scope /ALI
1. Ceiling Inwlation 550.000 11 44.02
2. MOtlOns LigMS 5200 11.44.09
3. Replace Am4Thefl gates 510,00011.44.09
4. Expantl pans room E710/sq ft. 350.000 11.44.02
5. Replace Alley Grates 310,00011.44.09
6. Add on to ot6ce riorege room 545,000 1 t.44A2
7. AulomeDC waslxr $115,000 11.42.06
8. SeantyJight! rsrneras interrxt based - 6 more 520,000 1144.09
' Transk Terminal
Nea seating ~ 5100 33,000 11.32.06
Awning ~ 37,000 37,000 11.32.09
Reatioom !Mures 510,000 17.32.t0
Change Machine 53,000 11.6220
Cabinets 33,000 11.32.70
P.A. SYSIem 36,000 11.32.20
Main Office
LantlsraPing, zenscepe antl maimenance 810,000 11.34.04
ID camere w/ primer far Gierrts 55,000 11.64.20
Lorkere tlouble (up/down) - 20 total (metap $75,000 11.64.20
Fumaure, tloors and file cebinets (4) 830.000 17.32.06
Software for energy antl green (wstalnaCle operations) SO
Vault lighting -3 51,000 71 41.03
AjcView GIS for percela antl aerial overtax $20.000 1142 20
Lkenses tar 3 program evaluates ~
Space, riop, obsbuclian (shows ownership) SO
Zoning and properties ~
TrensVatlc system licenses (wamamy and tedi wPP~ iricludetl) 8770,000 11.64.20
also cor4eins NTD 8 roNe planning
Passenger reports/ Webske oeation 8 Meimenance 5.5.000 11 6420
Coumertop, restrornn 81igMs (ftoonn9, Panels, rabirrets, painting (no request)) $60,000 11.34.02
Close tlrop ceil'mg (prevent rodents falling in) 320,000 17.34.02
Phone/ Ratlio (for aarem nevrs 8 vreethar wemings); 3yrs 546.600 11.66 02
Copier 86,000 71.46.20
MonRar System for terminal (upgrade) 3700.000 71 41.09
Fencing (upgratle) 8 perimeter M adjoining building 37,000 11.34.02
CPU & two IaploPs 53.000 11.6220
2 starMDY vans tw ADA use ~ 875, 000 earn 5150,000 17.42.11
Ixfibnnrior al,soo 71.az.2o
Sitlewalkwah ADA design by tuel station antl alley 860.000 7134.02
Para transit van for 3 Yeer replacemem (t van) 8125,000 11.12.04
TOTAL • 5f 183 500
Exclusionary Environrtrenfal form svlN TX DOi reprasenfedve
for renovaoons i/nof passed on eo Me Oepf alEnvlronrnenral Atlairs as waif as
Lynn Hayes et Ma FTA
.. ~ooT
FTA
U.S. Department of Transportation
Federal Transit Administration
Application
Recipient ID: 1553
Recipient Name: CITY OF PORT ARTHUR
Project ID: 1553-ARRA FUND
Budget Number. 1 -Budget Pending Approval
Project Information: Stimulus ailocatlon to PA is $ 2.mil
Part 3: Budget
Project Budget
Quanti FTA Amount Tot. Elia. Cost
SCOPE
111-00 BUS -ROLLING STOCK 1 $125,000.00 $125,000.00
ACTNITY
11.12.04 BUY REPLACEMENT <30
FT BUS 1 $125,000.00 $125,000.00
SCOPE
116-00 SIGNAL & COMM EQUIPMENT
(BUS) 29 $224,800.00 $224,800.00
ACTIVITY
11.64.20 REHAB/RENOV MISC
COMMUNICATIONS EQUIP 3 $170,000.00 $170,000.00
11.66.02 LEASE COMMUNICATIONS
SYSTEMS 23 $46,800.00 $46,800.00
11.64.20 REHAB/RENOV MISC
COMMUNICATIONS EQUIP 0 $5,000.00 $5,000.00
11.62.20 PURCHASE MISC
COMMUNICATIONS EQUIP 3 $3,000.00 $3,000.00
SCOPE
113-00 BUS -
STATION/STOP SITE R M I NALS 14 $229,000.00 $229,000.00
ACTIVITY
11.32.08 ACQUIRE -
FURWGRAPHlCS 0 $6,000.00 $6,000.00
11.32.06 ACQUIRE -STATIONARY
BUS FARE COIL EQUIP 0 $3,000.00 $3,000.00
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Yage 2 of 8
11.32.tl8 ACQUIRE -
0
FURN/GRAPHICS $10,000.00 $10,000.00
11.34.01 REHAB/RENOVATE
-BUS p
$1
0
TERMINAL ,
00.00 $1,000.00
11.32.20 ACQUIRE -MISC BUS
STATION EQUIP 1 $6,000.00
$6,000.00
11.32.07 ACQUIRE -
SURVEIUSECURiTY EQUIP 3 $1,000.00
$1,000.00
11.32.08 ACQUIRE -
10
FURNlGR,4PHICS $105,000.00 $105,000.00
11.34.02 REHAB/RENOVATE -BUS p
STATION 520,400.00 $20,000.00
11.34.02 REHAB/RENOVATE -BUS 0
STATION $60,000.00
$60,000.00
11.34.04 REHAB/RENOVATE -BUS p
PARK & RIDE LOT $10,000.00 $10,000.00
11.34.20 REHAB/RENOVATE -MISC p
BUS STATION EQUIPMENT $7,000.00 $7,000.00
SCOPE
114-00 BUS: SUPPORT EQUIP A
ND 18
$584
7
FACILITIES ,
00.00 $584,700.00
11.44.02 REHAB/RENOVATE -
-~1AINTENANCE FACILITY
-11.44.06 REHAB/RENOVATE 0 $145,000.00 $145,000.00
-SHOP
EQUIPMENT 4 $200.00
$200.00
11.44.05 REHAB/RENOVATE -
YARDS AND SHOPS 4 $20,000.00 $20,000.00
11.42.06 ACQUIRE-SHOP 0
EQUIPMENT $115,000.00 $115,000.00
11.44.09 REHAB/RENOVATE - 6
MOBILE SURVEILUSECURITY $20,000.00 $20,000.00
EQUIP
11.42.11 ACQUIRE -SUPPORT 2
VEHICLES $150,000.00 $150,000.00
11.42.20 ACQUIRE -MISC SUPPORT 0
EQUIPMENT $5,000.00 $5,000.00
11.46.20 LEASE MISC SUPPORT 1
EQUIPMENT $8,000.00 $8,000.00
11.42.20 ACQUIRE -MISC SUPPORT 1
EQUIPMENT $1,500.00 $1,500.00.
11.42.20 ACQUIRE -MISC SUPPORT 0
EQUIPMENT $20,000.00 $20,000.00
11.44,09 REHAB/RENOVATE - 0
MOBILE SURVEIIUSECURITY $100,000.00 $100,000.00
EQUIP
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Estimated Total Eligible Cost:I 57,163,500.00
Federal Share:+ S7,
Local Sfiare: ~ $p,p0
Fart 4. Milestones
11.12.04 BUY REPLACEMENT <30 FT BUS
Milestone Description
1. RFP/IFB OUT FOR BID
2. CONTRACT AWARDED
3. FIRST VEHICLE DELIVERED
4. ALL VEHICLES DELIVERED
5. CONTRACT COMPLETE
1 $125,000 $125,000
Aug. 02, 2009
Sep. 01, 2009
Dec. 15, 2009
Dec. 15, 2009
Dec. 15, 2009
11.64.20 REHAB/RENOV MISC COMMUNICATIONS
EQUIP
1. RFPIIFB issued
2. Contract Award
3. Contract Complete
11.66.02 LEASE COMMUNICATIONS SYSTEMS
3 $170,000 $17G,OOG
Jun. 01, 2009
Jun. 15, 2009
Jun. 30, 2009
23 $46,800 $46,800
Milestone Description Est Como Oate
1. RFP/IFB Issued
May. 03, 2009
2. Contract Award
May. 15, 2009
3. Contract Complete May. 30, 2009
11.64.20 REHAB/RENOV MISC COMMUNICATIONS
EQUIP
Milestone Description
1. RFP/IFB Issued
2. Contract Award
0 $5,000 $5,000
Jul. 10, 2009
Jul. 15, 2009
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3.'6ontract Complete
~, ,, 1n annn
11.62.20 PURCHASE MISC COMMUNICATIONS
EQU1P
1. RFP/1F8 issued
2. Contract Award
3. Contract Complete
11.32.08 ACQUIRE - FURN/GRAPHICS
t. RFP/IFB Issued
2. Contract gward
3. Contract Complete
11.32.06 ACQUIRE -STATIONARY 8US FARE COLL
EQUIP
Milestone Description
1. RFP/IFB Issued
2. Contract Award
3. Contract Comolete
11.32.08 ACQUIRE - FURN/GRAPHICS
Milestone Description
1. RFPRFB Issued
2. Contract Award
3. Contract Comolete
11.34.01 REHABJRENOVATE -BUS TERMINAL
Milestone Description
1. RFP/IF8lssued
2. Contract Award
3 $3,000 $3,000
Est Comp -Date
May. 15, 2009
May. 30, 2009
Jul. Ot, 2009
0 $6,000 $6,000
Jun. 05, 2009
----.~
Jun. 25, 2009
Jul. 15, 2009
0 $3,000 $3,000
Est. Comp Date
May. 15, 2009
May. 30, 2009
Jun. 15, 2004
0 510,000 $10,000
Est. Comp. Date
Jul. 15, 2009
Jul. 30, 2009
Aug. 04, 2009
0 $1,000 $1,000
Jun. t5, 2009
Jun. 20, 2009
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3. ~ Contract Complete
71.32.20 ACQUIRE - MISC BUS STATION EQUIP
Milestone Description
1. RFPliFB Issued
2. Contrail Award
3. Contract Complete
11.32.07 ACQUIRE - SURVEIUSECURITY EQUIP
1. RFP/IFB Issued
2. Contract Award
3. Contract Compieie
11.32.08 ACQUIRE - FURN/GRAPHICS
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J Jul. 01, 2009
1 $6,000 $6,000
Jun. 15; 2009
Jun. 30, 2009
Jui. O6, 2009
3 $1,000 $1,000
Est. Comp. Date
Jun. 03, 2009
Jun. 20, 2009
Jul. 05, 2009
10 $105,000 $105,000
Milestone Description Est. Comp. Date
1 RFPl1FB I
. ssued
Jun. 20, 2009
2. Contrail Award
Jui. 15, 2009
3. Contrail Complete
Ju1.31,2009
11.34.02 REHAB/RENOVATE -BUS STATION
0 $20,000 $20,000
Milestone Descriotion ~ Est. Comp. Date
1
RFP/IFB I
.
ssued .
May 15 2009
2. Contract Award
May. 30, 2009
3. Contract Complete
Jun. 20, 2009
11.34,02 REHAB/RENOVATE -BUS STATION
0 $60,000 $60,000
Milestone Description Est. Comp. Date
1. RFP/IFB Issued
Sep. 12, 2009
2. ConVailAward
Oct 01, 2009
3. Contract Complete
Nov. 22, 2009
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ra~r O OI if
11.34.04 REHAB/RENOVATE - 8US PARK 8 RIDE
LOT 0 $10,000 $10,000
Milestone Descriotion
Est. Como Date
1. RFPlIFBlssued
2. Contract Award Jul. 01, 2009
3. Contract Complete Jut. 30, 2009
Aug. 30, 2009
11.34.20 REHABJRENOVATE - MISC BUS STATION
EQUIPMENT 0 $7,000 $7,000
Milesto--_ne Description
Est. Comp Date
1. RFP/IFB Issued
Sep. 15, 2009
2. Contract Award
3. Contrail Complete Oct 22. 2009
Nov. 22, 2009
11.44.02 REHAB/RENOVATE -MAINTENANCE
FACILITY 0 $145,000 $145,000
Milesto-_ ne description
1. RFPAFB Issued
2. Contract Award
3. Contract Complete
Est. Comp Date
Jun. 20, 2009
Jul: 02, 2009
Aug. 02, 2009
11.44.06 REHAB/RENOVATE -SHOP EQUIPMENT
1. RFP/IFB Issued
2. Contract Award
3. Contract ComolE
11.44.05 REHAB/RENOVATE -YARDS AND SHOPS
Milestone Description
1. RFP/iFB Issued
2. Contract Award
3. Contract Complete
4 $200 $200
Jun. 15, 2009
Jun. 30, 2009
Jul. 15, 2009
4 $20,000 $20,000
None Specified
None Specified
None Specified
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11.42.06 ACQUIRE-SHOP EQUIPMENT
Milestone Description
1. RFP/IFB issued
2. Contract Award
3. Contract Complete
0 $115,000 $115,000
Est. Comp. Date
Jun. 15, 2009
Jul. 15, 2009
Aug. 15, 2009
11.44.09 REHAB/RENOVATE -MOBILE
SURVEILL/SECURITY EQUIP
Milestone Description
1. Conrad Award
2. RFP/IFB Issued
3. Contract Complete
11.42.11 ACQUIRE-SUPPORT VEHICLES
B $20,000 $20,000
Jun. 20, 2008
Nay. 30, 2009
Jul. 07, 2009
2 $150,000 $150,000
Milestone Description Est. Comp Date
1 RFP/IFB Is
d
.
2. sue
Contrail Award Jui. 15, 2009
3.
Contract Complete Aug. 15, 2009
Nov. 01, 2009
11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT
0 55,000 E5,000
Milestone Description Est. Como Date
1. RFPflF8lssued
Jun. 20, 2009
2. Contrail Award
Jun. 30, 2009
3. Contrail Complete
Jul. 15, 2009
11.46.20 LEASE M1SC SUPPORT EQUIPMENT
1 $8,000 $6,000
Milestone Description Est. Comp. Date.
1. RFP/IFB Issued
Jun. 15, 2009
2. Contract Award
Jun. 30, 2009
3. Contract Complete
Jul. 25, 2009
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11,42.20 .ACQUIRE -MISC SUPPORT EQUIPMENT
Milestone Description
i. RFP/IFB Issued
2. Contract Award
3. Contract Complete
~ $1,500 51,500
May. 30, 2009
Jun. 15, 2009
Jul. 02, 2009
11.42.20 ACQUIRE -MISC SUPPORT EQUIPMENT
Milestone Description
1. RFP/IFB Issued
2. Contract Award
3. Contract Complete
11.44.09 REHAB/RENOVATE -MOBILE
SURVEILVSECURITYEQUlP
Milestone Description
1. RFPRFB Issued
2. Contract Award
3. Contract Complete
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0 $20;000 $20,000
May. 15, 2009
May. 30, 2009
Jul. 02, 2009
o $100,000 5100,000
Est. Cofr1D Date
Aug. 15, 2009
Sep. Ot, 2009
oa o1, zoos
4/30/2009
