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Home My WebLink AboutPR 22773: AMENMDING RESOLUTION NO. 21-541 SyNN/� 40 Il t"1 t'l/lll i'T/ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 15, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R.No. 22773 —Amending Resolution No. 21-541, Increasing Purchase Amount for 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22773 amending Resolution No. 21-541, authorizing an additional $3,808.60 for the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from Houston Freightliner of Houston, Texas for a new total not to exceed $121,438.31. Background: On December 20, 2021, City Council approved Resolution No. 21-541, which authorized the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck in the amount of $117,629.71. Due to the changing market, the cost of the Dump Truck increased to $121,438.31. The price is through HGAC cooperative purchasing program under contract number HT06-20. Budget Impact: Funds are available in the Capital Reserve Fund Account No. 625-25-00-8523-00-00-000. Recommendation: It is recommended that the City Council approve P.R.No. 22773 amending Resolution No. 21- 541, authorizing an additional $3,808.60 for the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from Houston Freightliner of Houston,Texas for a new total not to exceed$121,438.31. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R.No. 22773 9/15/2022 ca RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 21-541, AS IT PERTAINS TO THE PURCHASE OF A 2022 FREIGHTLINER M2-106 15 CUBIC YARD TANDEM DUMP TRUCK FROM HOUSTON FREIGHTLINER OF HOUSTON, TEXAS THROUGH HGAC PURCHASING PROGRAM, CONTRACT NO. HT06-20, INCREASING THE AMOUNT BY $3,808.60 TO A NEW TOTAL NOT TO EXCEED $121,438.31; FUNDING AVAILABLE IN CAPITAL ACCOUNT NO. 625-25-000-8523-00-00-000 WHEREAS, pursuant to Resolution 21-541, the City Council approved the purchase of a 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from Houston Freightliner of Houston, Texas through HGAC Purchasing Program, Contract No. HT06-20; and, WHEREAS, the cost of the Dump Truck increased due to an additional pricing surcharge; and, WHEREAS, the cost increased by $3,808.60, to a new total amount of $121,438.31 through HGAC cooperative purchasing program under contract number HT06-20 attached hereto as Exhibit"A"; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as HGAC, a purchasing cooperative, as alternative to formal bid process; and, WHEREAS, pursuant to Resolution No. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with HGAC; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That Resolution No. 21-541 is hereby amended, authorizing the city Manager to purchase the 2022 Freightliner M2-106 15 Cubic Yard Tandem Dump Truck from Houston Freightliner of Houston, Texas through HGAC Contract Number HT06-20, for a new total not to exceed $121,438.31, funding being made available in Capital Account Number 625- 25-000-8523-00-00-000. P. R. No. 22773 9/15/2022 ca Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED THIS day of , A.D., 2022, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: UM-Gie LA-el eY Val Tizeno, sq. City Attorney APPROVED FOR ADMINISTRATION: Ron Burton City Manager P. R.No. 22773 9/15/2022 ca Chandra Alpough Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniell Interim Director of Finance 47„ k �a Clifto Williams, CPPB Purchasing Manager EXHIBIT A T/fGA CBuy CONTRACT PRICING WORKSHEET Contract HT06-20 Date 9/19/2022 For MOTOR VEHICLES Only No.: Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buy1°g City of Port Arthur Contractor: Houston Freightliner Agency: Contact Prepared Adam Neuse Person: By: Phone: Phone: 713-580-8148 Fax: Fax: 713-955-6282 Email: Email: adam.neuse@strhouston.com Product D6 Description: 2022 M2-106,Conventional Cab,SBFA,TRA (PRL-20M) Code: A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 72386 B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost L9 300 HP 860 LB FT TQ ENGINE 8747 3500 RDS AUTOMATIC TRANSMISSION 5033 DA-F-14.7-3 14,700 LB FRONT AXLE 602 14,600 LB TAPERLEAF FRONT SUSPENSION 393 MT-40-14X 40,000 LB REAR AXLES 450.6 Driver Controlled Differential Lock(Both Axles) 1124 TUFTRAC GEN2 46,000 LB REAR SUSPENSION 2995 Trailer Towing Package 812 187"Wheelbase 688 11/32x3-1/2x10-15/16"Frame 120KSI 464 Special Warren FL-15 AR Dump Bed 28000 1/4"Inner Frame Reinforcement 775 Subtotal From Additional Sheet(s): LH 80 Gallon Fuel Tank 218 Subtotal B: 50301.6 C.Unpublished Options-Itemize below/attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Model Year 2023 Additional Raw material surcharge 3800 Subtotal From Additional Sheet(s): 0 Subtotal C: 3800 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit Price plus Published Options(A+B). For this transaction the percentage is: 3% D.Total Cost Before Any Applicable Trade-In/Other Allowances/Discounts(A+B+C) Quantity Ordered: 1 X Subtotal of A+B+C: 126487.6 = Subtotal D: 126487.6 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: 1000 F.Trade-Ins/Special Discounts/Other Allowances/Freight/Installation/Miscellaneous Charges Description Cost Description Cost Discount -6049.29 Subtotal F: -6049.29 Delivery Date: G. Total Purchase Price(D+E+F): 121438.31 NEW COMMERCIAL VEHICLE SALES ORDER Beaumont Freightliner-Western Star rilmmagginmiligirDate 7390 IH 10 Beaumont,TX 77705 / September 19,2022 Phone:(409)951-8300/(888)830-1733 C H^r'ER Expected Delivery Date For Equipment primarily for business or commercial purposes NM WESTERN STAR &not for personal,family,household or agricultural purposes Customer/Purchaser Name: Email Address: City Of Port Arthur Office 409-983-8100 Address City State Zip PO Box 1089 Port Arthur Texas 77641 Salesperson The undersigned purchaser hereby offers to purchase from Beaumont Freightliner Inc,seller,the products herein described,at the price and with Angel Godina the other terms and conditions as set forth in the Retail Sales Order. Quantity Year Make Model Type Color Odometer Reading Serial Number 1 2023 Freightliner M2-106 Dump White 3ALHCYFE2PDUG8308 CASH SALE PRICE "Multiple Vehicle Purchases listed on Attachment A" PRICE PER TRUCK TOTAL $ 120,825.00 $ 120,825.00 Miscellaneous and Optional Equipment to be added: $ - $ - Includes Warren F-15 15 yard bed wit telescopic hoist,air operating double acting tailgate,direct mount pump,controls in cab, $ - $ - sides 48"X 42",Light package,half cab protector,sub frame,wood sides boards,10"apron,tuck away ladder,US Tarp system $ - $ - $ - $ - No State sales tax,HGAC deal for Municipality $ - $ - $ - $ - ALL COST INCREASESE FOR MAJOR COMPONENTS(ENGINES,TRANSMISSIONS,AXLES,FRONT AND REAR TIRES), $ - $ - ALL COSTS RESULTING FROM GOVERNMENT MANDATED REQUIREMENTS,ALL RAW MATERIAL SURCHARGES, $ - $ - AND ALL MANUFACTURER PRICING SURCHARGES WILL BE PASSED THROUGH AND ADDED TO THE INVOICES $ - $ - Warranty: $ - $ - Freightliner Factory Base Wrranty Included $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Contract Fee: $ - $ - Total Miscellaneous and Optional Equipment $ - $ - (A)TOTAL SALE PRICE WITH F.E.T(if applicable) $ 120,825.00 $ 120,825.00 TRADE INFORMATION "Multiple Trades listed on Attachment B" Year Make Model VIN Mileage Allowance $ - Lienholder Phone Contact Name Payoff $ - Approximate Trade Equity (B)TOTAL EQUITY $ - MISCELLANEOUS Each Total STATE SALES TAX(IF ANY) 0.00% $ - $ - **AD VALOREM TAX 0.002262 $ 273.31 $ 273.31 REGISTRATION FEES TYPE: N/A $ - $ - TITLE FEE $ - $ - *DOCUMENTATION FEE $ 300.00 $ 300.00 D.O.T.INSPECTION OR STATE INSPECTION $ 40.00 $ 40.00 OTHER $ - $(C)TOTAL MISCELLANEOUS $ 613.31 $ 613.31 NET TOTAL PURCHASE PRICE=(A)minus(B)plus(C) $ 121,438.31 $ 121,438.31 METHOD OF PAYMENT Cash with Order $ - Cash Due on Delivery Lienholder. $ 121,438.31 Balance Due Houston Freightliner Inc Payment is due at time of delivery $ 121,438.31 `A DOCUMENTARY FEE IS NOT AN OFFICIAL-FLE. A DOCUMENTARY FEE IS NOT RbQUIRbD BY LAW,BU1 MAY BE LHARGED TO BUYERS I-OR HANDLING DOCUMENTS RELATING TO THE SALE. A DOCUMENTARY FEE MAY NOT EXCEED A REASONABLE AMOUNT AGREED TO BY THE PARTIES. THIS NOTICE IS REQUIRED BY LAW. CHAPTER 353 OF THE TEXAS FINANCE CODE APPLIES IF THIS SALE IS TO BE A RETAIL INSTALLMENT TRANSACTION. UN CARGO DOCUMENTAL NO ES UN CARGO OFICIAL. LA LEY NO EXIGE QUE SE IMPONGA UN CARGO DOCUMENTAL. PERO ESTE PODRIA COBRARSE A LOS COMPRADORES POR EL MANEJO DE LA DOCUMENTACION EN RELACION CON LA YENTA UN CARGO DOCUMENTAL NO PUEDE EXCEDER UNA CANTIDAD RAZONABLE ACORDADA POR LAS PARTES. ESTA NOTIFICACION SE EXIGE POR LEY. CAPITULO 353 DEL CODIGO FINANCIAL DE TEXAS,SE APLICA SI LA VENTA SE REALIZARA EN PAGOS. DISCLAIMLER OF WARRANTIES THE ONLY WARRANTIES ON THE VEHICLE SOLD HEREBY ARE THOSE MADE BY THE MANUFACTURER. SELLER EXPRESSLY DISCLAIMS ALL WARRANTIES,EITHER EXPRESS OR IMPLIED,INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE. SELLER NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY LIABILITY IN CONNECTION WITH THE SALE OF SAID PRODUCTS. BUYER WILL BEAR THE ENTIRE EXPENSE OF REPAIRING OR CORRECTING ANY DEFECTS THAT PRESENTLY EXIST OR THAT MAY OCCUR IN THE VEHICLE, UNLESS THE SAME ARE SPECIFICALLY COVERED BY A WRITTEN MANUFACTURER'S WARRANTY OR BY A SERVICE CONTRACT WITH SELLER COVERING THE DESCRIBED VEHICLE OR ITS COMPONENT PARTS WHICH IS DELIVERED TO BUYER IN CONJUNCTION WITH OR WITHIN 90 DAYS FOLLOWING THE TIME OF THE SALE. "The Dealer's Inventory Tax charge is intended to reimburse the dealer for ad valorem taxes on its motor vehicle inventory. The charge,which is paid by the dealer to the county tax assessor-collector,is not a tax imposed on a consumer by the government,and is not required to be charged by the dealer to the consumer. Purchaser agrees that this Order includes all of the terms and conditions on both the face and reverse side hereof,that this Order cancels and supersedes any prior agreement and as of the date hereof comprises the complete and exclusive statement of the terms of the agreement relating to the subject matters covered hereby,and that THIS ORDER SHALL NOT BECOME BINDING UNTIL ACCEPTED BY THE DEALER OR HIS/HER AUTHORIZED REPRESENTATIVE.Purchaser by execution of this order acknowledges that he/she has read its terms and conditions,accepted the same and received a true copy of this order. This order is a contract and includes the additional provisions set forth on the reverse side hereof,each of which is incorporated herein by reference. BEAUMONT FREIGHTLINER INC City Of Port Arthur ("Seller") ("Purchaser") By: 9/19/2022 By: 9/19/2022 REPRESENTATIVES SIGNATURE DATE PURCHASER'S SIGNATURE DATE ORIGINAL-REVISED 9/19/2016 8292022