HomeMy WebLinkAboutPR 22765: REPLACEMENT OF FAILED COMPRESSOR ON THE DAKIN ROOF TOP UNIT AT 501 PROCTER STREET PORT*ARTHURDILI
INTEROFFICE MEMORANDUAM
Date: September 13, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Krystle Muller,PAEDC Interim CEO
RE: PR 22765 I Approval of Quote 03-JA22 from Industrial & Commercial Mechanical
for the replacement of one(1) failed compressor on the Dakin Roof Top Unit at 501
Procter Street.
The intent of this Agenda Item is to seek City Council's approval of Quote 03-JA22 from Industrial
& Commercial Mechanical (ICM) for the replacement of one (1) failed compressor on the Dakin
Roof Top Unit at 501 Procter Street.
Background:
On August 8, 2022 the EDC Office Building experienced an outage of the HVAC system. ICM,
as an awarded vendor on the buyboard(Contract#638-21), was called out to assess and power on
the system. ICM Technician found Compressor #1 on the Dakin Roof Top Unit bad. The
compressor is currently shut down and not running due to high motor current from an internal
failure in the compressor. Should the unit suffer subsequent failures, the unit will not be able to
meet the demand to cool the facility.
Budgetary Impact:
The budgetary impact of this item is$6,165.00, funds available in EDC Account No. 120-80-625-
5318-00-00-000.
Recommendation:
It is recommended City Council approves Quote 03-JA22 for replacement of the compressor to
ensure the comfort of the tenants of 501 Procter Street.
P.R. No. 22765
9/13/2022 JMC
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A QUOTE
FROM INDUSTRIAL & COMMERCIAL MECHANICAL OF
BEAUMONT, TEXAS THROUGH BUYBOARD CONTRACT NO. 638-21
FOR THE LABOR AND MATERIAL TO REPLACE ONE (1) FAILED
COMPRESSOR ON THE HAVAC SYSTEM AT 501 PROCTER STREET
BY THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC
DEVELOPMENT CORPORATION IN AN AMOUNT NOT TO EXCEED
$6,165.00. FUNDS AVAILABLE IN EDC ACCOUNT NO. 120-80-625-5318-
00-00-000
WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation
(PAEDC) owns the property located at 501 Procter Street, Port Arthur, Texas and has the
commitment to maintain the safety and integrity of said premises; and
WHEREAS,on August 8,2022 there was an outage of the HAVAC system at 501 Procter
Street. PAEDC contacted Industrial&Commercial Maintenance(ICM),as an awarded vendor on
BuyBoard(Contract#638-21),to assess the outage. While assessing the system,it was discovered
that Compressor#1 on the Dakin Roof Top Unit was bad; and
WHEREAS, the compressor is currently shut down and not running due to high motor
current from an internal failure in the compressor; and
WHEREAS, should the unit suffer subsequent failures, the unit will not be able to meet
the demand to cool the facility; and
WHEREAS, for the safety and comfort of the tenants, the compressor must be replaced;
and
WHEREAS, Chapter 271 of the Texas Local Government Code allows a city, by
resolution of its governing body, to participate in cooperative purchasing programs, such as
BuyBoard Cooperative Purchasing Program("BuyBoard")as an alternative to formal bid process;
and
WHEREAS,per Resolution No. 02-341,the City entered into an Interlocal Agreement for
cooperative purchasing with the BuyBoard Cooperative Purchasing Program; and
WHEREAS,PAEDC acquired Quote 03-JA22 from ICM per attached "Exhibit A"; and
WHEREAS, at their September 12, 2022 Regular Board Meeting, the PAEDC Board of
Directors approved accepting Quote 03-JA22, in the amount of$6,165.00 for the replacement of
Compressor#1.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorizes PAEDC to accept Quote 03-JA22 from
Industrial & Commercial Mechanical through BuyBoard Contract No. 338-21 in the amount of
$6,165.00 for the replacement of Compressor#1 on the Dakin Roof Top Unit located at 501 Procter
Street, attached hereto as Exhibit"A".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2022,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED: ((fin\\/
CVAL
Krystl Muller,Interim AEDC CEO
APPROVED AS TO FORM:
( Q. z—
Charles E. Zech, PAEDC Attorney
APPROVED S TO FORM:
Val Tizeno,City A orney
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Dani4r,Interim Finance Director
Exhibit "A"
e0000oioiIIIIIIIIII,
Industrial and Commercial
Mechanical
TACLA23943C
4445 Westpark Avenue
1 INA Beaumont,TX 77705
Phone(409)842-3737
Fax (409)842-3738
August 17,2022
Port Arthur EDC
501 Procter St.Ste.100
Port Arthur,TX 77640
Attention: Joan Collazo
Reference: Dakin Roof Top Unit Compressor#1 Replacement
Quote: 003-JA22
Dear Joan,
Industrial&Commercial Mechanical LLC is pleased to offer the following proposal providing labor and material to
replace(1)failed Compressor located on the Dakin Roof Top Unit.
Description:
Evacuate refrigerant from circuit,prep unit for removal of failed#1 Compressor.
Remove failed compressor and install direct replacement.
Pressure test circuit,pull vacuum,and charge circuit with recovered refrigerant.
Start unit and verify proper operation.
The proposed price for providing the above scope is:
Price:$6,165.00(Six Thousand One Hundred Sixty-Five dollars)
INDUSTRIAL&COMMERCIAL MECHANICAL IS AN AWARDED VENDOR
FOR BUYBOARD CONTRACT#638-21.
Items not included in Proposed Work:
Any changes or modifications not included as part of proposal,or the proposed scope of work.
Any applicable taxes are excluded and will be billed extra. Prices are firm for thirty(30)days. Work to be performed
on straight time basis and will begin upon receipt of a signed Repair Service Agreement or mutually agreed Purchase
Order referencing the subject proposal.
Thank you for your request for this proposal. We would appreciate the opportunity to provide these services and as
always,we certainly appreciate your valuable business.
Respectfully,
Justin Aycock Accepted By: Date:
Vice President
Office:409-842-3737
jaycock@ic-mechanical.com
Industrial&Commercial Mechanical
TACLA 23943C—Regulated by the Texas Department of Licensing and Regulation
PO Box 12157*Austin,TX 78711*1-800-803-9202,512-463-6599