HomeMy WebLinkAboutPR 22645: ENGAGE WITH HEAVYQUIP OF HOUSTON, TEXAS REPAIR OF BULLDOZER Ctry of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 13,2022
To: The Honorable Mayor and City Council
Through: Ronald Burton,CPM, City Manager •,/
From: Flozelle C. Roberts,EIT,MEng,MBA,Director of Public Works •
RE: P.R.No.22645: Authorizing the City Manager to Engage Heavyqui f Houston,Texas,to Repair the
Undercarriage of the D6N Bulldozer
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager to engage Heavyquip of
Houston,Texas,to repair the undercarriage of the D6N bulldozer in the amount of$27,678.62.
Background:
The City of Port Arthur's Landfill's addition of a hydro seeder under the permit authorization of the Texas Commission
on Environmental Quality(TCEQ)will help in dirt savings for the Landfill. The bulldozer is essential to maneuver the
hydro seeder around the working face of the Landfill for alternative daily cover.
The Landfill management acquired three (3) competitive quotes from vendors. After review, it was determined that
Heavyquip of Houston,Texas,provided the lowest quote in the amount of$27,678.62. The freight will be on a separate
bid process,depending on Heavyquip's need to transport the equipment to their facility to make the repairs.
Budget Impact:
Funds are available in the Landfill Equipment Rental Account,account number 403-50-320-5402-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 22645 authorizing the City Manager to engage
Heavyquip of Houston,Texas,to repair the undercarriage of the D6N bulldozer for$27,678.62.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. No. 22645
06/22/22 jam
Page 1of3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE REPAIRS TO EQUIPMENT NO.
1896, A CATERPILLAR D6N BULLDOZER, FOR THE LANDFILL BY
HEAVYQUIP OF HOUSTON, TEXAS, FOR $27,678.62. FUNDING IS
AVAILABLE IN THE LANDFILL EQUIPMENT RENTAL ACCOUNT,
ACCOUNT NO. 403-50-320-5402-00-00-000-.
WHEREAS, the City of Port Arthur Landfill operates under conditions determined
by permit and state regulatory agencies; and,
WHEREAS,the D6N bulldozer is essential for the Landfill to remain in compliance;
and,
WHEREAS, the repairs to the undercarriage are necessary for the equipment to
remain operational; and,
WHEREAS, the bulldozer will be used to maneuver the hydro seeder throughout
the working face of the Landfill; and,
WHEREAS,three (3) quotes were received, opened, and evaluated by Purchasing
and Landfill staff, with Heavyquip of Houston, Texas, submitting the lowest quote of
$27,678.62 attached as Exhibit A; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby authorizes the City
Manager to repair equipment No. 1896, a Caterpillar D6N dozer by Heavyquip of Houston,
Texas, in the amount of $27,678.62 as exhibited in Exhibit A; and,
P.R. No. 22645
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THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED this the day of
A.D. 2022 at a meeting of the City of Port Arthur, Texas by the
following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
P.R. No. 22645
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APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
(//i/1
Valecia Tizeno Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
/\ OA/ OC7 --1)
Kandy K. Daniel r
Interim Director of Finance
elle Robes IT, MEng, MBA
Direct Public orks
//t jefry
Clifton Williams, CPPB
Purchasing Manager
PR 22645
Exhibit
A
CITY OF PORT ARTHUR TEXAS
���'" Bid Tabulation
ory of -
Repair D6N Bulldozer
Date; September 13, 2022
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Item Vendor Bid Amount Location
1 Heavyquip $27,678.62 Houston, TX
2 Louisiana CAT $46,996.18 Lake Charles, LA
3 Mustang CAT $49,959.09 Beaumont, TX
Page 1 of 1
MEANYCKJIP Quotation
14910 Gulf Freeway
Houston,Tx 77034 Dab 8/18/2022
281-481-6735 Salesman Name
Toll Free 800-833-8097 Salesman email
Customer Make Model Serial Number
Name: City of Port Arthur Caterpillar D6N LGP GHS00781
Contact: Jorge
Phone: Engine Model Engine Serial Arrangement
Email: forge.moralesOportarthurtx.gov
Qty Description Unit Price Extened Price
2 CR5465/46 Lubricated Chain $3,724.38 $7,448.76
360 6V1792 Track Bolt $1.46 $525.60
360 151860 Track Nut $0.38 $136.80
90 CR5450/34 34"Track Shoe $80.64 $7,257.60
2 CR5451/34 34" Master Shoe $88.33 $176.66
2 CR4799 Top Carrier Roller $196.85 $393.70
8 CR6152 Single Flange Bottom Roller $289.79 $2,318.32
8 CR6153 Double Flange Bottom Roller $310.08 $2,480.64
64 6V3303 Roller Bolt $1.06 $67.84
64 5P8247 Roller Washer $0.44 $28.16
4 CR4589 Idler $723.96 $2,895.84
16 8T0282 Idler Bolt $1.54 $24.64
16 5P8247 Idler Washer $0.44 $7.04
2 CR5875 Sprocket Segment Group $277.26 $554.52
50 6V0937 Segment Bolt $1.02 $51.00
50 7H3607 Segment Nut $0.36 $18.00
50 2S5658 Segment Washer $0.28 $14.00
4 1967074 Wear Strip $47.34 $189.36
4 1967078 Wear Strip $45.88 $183.52
2 9X4580 Frame Seal $89.30 $178.60
2 8G4945 U-Cup Seal $4.51 $9.02
1 Shipping Shipping $175.00 $175.00
$0.00
1 Labor: Remove the tracks. Install new shoes onto new chains. $2,400.00 $2,400.00
Replace the top rollers, bottom rollers, idlers, sprocket segments, $0.00
and the track adjuster seals. Install the tracks and adjust the $0.00
track tension. $0.00
1 Shop Supplies $144.00 $144.00
$0.00
Tax $0.00
Estimate Total $27,678.62
Notes: