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Home My WebLink AboutPR 22800: ANNUAL SERVICE RENEWAL INTEROFFICE MEMORANDUM Date: September 28, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 22800—Annual Service Renewal Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to approve payment in the amount of$130,337.26 to Superion, LLC for twelve months of access to Naviline ASP. Background: On October 13, 2015,per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider(ASP) contract with SunGard Public Sector Inc. for the hosting of application software for reporting, online payments,payroll, accounting, budgeting, utility billing,purchasing, code enforcement and other central system functions. The contract automatically renews each year, unless terminated by either party. On April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"). This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source. Funds for the total amount of$130,337.26 are budgeted in Information Technology Professional Services account 001-09- 023-5420-00-10-000-. Recommendation: It is recommended that City Council authorize the City Manager to approve payment of the invoice for twelve months of services to Superion, LLC, in the amount of$130,337.26. P.R. NO. 22800 FY 9/28/2022 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEES FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF $130,337.26. ACCOUNT NO. 001-09-023-5420-00-10-000-. WHEREAS, per Resolution No. 15-353, the City of Port Arthur entered into a three (3) year application services provider (ASP) contract with SunGard Public Sector Inc. for the hosting of Naviline ASP application software for reporting, online payments, payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other central system functions; and WHEREAS, the application service provider contract automatically renews each year, unless terminated by either party; and WHEREAS, on April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"); and WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source; and WHEREAS, the City Council deems it is in the best interest of the City to continue to receive the hosted services from Superion, LLC.; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes payment in the amount of $130,337.26 to Superion, LLC., for Naviline ASP application software for reporting, online payments, payroll, budgeting, accounting, utility billing, purchasing, code enforcement, employee self-service for a period of twelve months, invoice attached hereto as Exhibit «A„ Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of October, A.D. 2022 at a regular meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: P.R. NO. 22140 FY 9/28/2021 Councilmembers: , , NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Ya--1-7 11,1A-e (9-rt ial ,i_,`i Tizeno, City Attorney APPROVED FOR ADMINISTRATION: , #4, , („0„44„, Ronald Burton, City Manager Clifton illiams, Purchasing Manager Fay Yolin 9vi Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: C /, 0�, ,.� Kandy Daniel, interim Finance Director P.R. NO. 22140 FY 9/28/2021 EXHIBIT A Invoice C E N T R A L S Q U A R E Invoice No(1 of 1) Date Page TECHNOLOGIES 363072 9/7/2022 1 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O. Box 1089 P.O. Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Customer No Customer Name Customer PO# Currency Terms Due Date 2164LG City of Port Arthur USD Net 30 9/30/2022 Description Units Rate Extended Contract No.Q-110395 1 ASP-Technical-Access Fee 1 $41,473.10 $41,473.10 Maintenance:Start:10/1/2022, End:9/30/2023 2 NaviLine Contact Management-Access Fee 1 $5,418.98 $5,418.98 Maintenance:Start:10/1/2022, End:9/30/2023 3 NaviLine Work Orders/Facility Management-Access Fee 1 $8,799.89 $8,799.89 Maintenance:Start:10/1/2022, End:9/30/2023 4 NaviLine Financials Imaging Interface-Access Fee 1 $0.00 $0.00 Maintenance:Start:10/1/2022, End:9/30/2023 5 NaviLine Accounts Receivable-Annual Access Fee-NSP-Access 1 $4,319.72 $4,319.72 Fee Maintenance:Start:10/1/2022, End:9/30/2023 6 NaviLine Fixed Assets-Annual Access Fee-NSP-Access Fee 1 $2,863.98 $2,863.98 Maintenance:Start:10/1/2022, End:9/30/2023 7 NaviLine Building Permits-Access Fee 1 $5,418.98 $5,418.98 Maintenance:Start:10/1/2022, End:9/30/2023 8 NaviLine Cash Receipts-Annual Access Fee-NSP-Access Fee 1 $2,780.79 $2,780.79 Maintenance:Start:10/1/2022, End:9/30/2023 9 NaviLine Code Enforcement-Access Fee 1 $2,055.88 $2,055.88 Maintenance:Start:10/1/2022, End:9/30/2023 10 NaviLine GMBA w/Extended Reporting-Access Fee 1 $12,020.38 $12,020.38 o Maintenance:Start:10/1/2022, End:9/30/2023 Invoice CENTRALSIIUARE Invoice No(1 of 1) Date Page TECHNOLOGIES 363072 9/7/2022 2 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O. Box 1089 P.O. Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Customer No Customer Name Customer PO# Currency Terms Due Date 2164LG City of Port Arthur USD Net 30 9/30/2022 Description Units Rate Extended 11 NaviLine Land/Parcel Mgmt-Annual Access Fee-NSP-Access 1 $4,171.19 $4,171.19 Fee Maintenance:Start:10/1/2022, End:9/30/2023 12 NaviLine Business Licenses-Access Fee 1 $2,055.88 $2,055.88 Maintenance:Start:10/1/2022, End:9/30/2023 13 NaviLine Purchasing/Inventory-Annual Access Fee-NSP-Access 1 $7,183.71 $7,183.71 Fee Maintenance:Start:10/1/2022, End:9/30/2023 14 NaviLine Planning &Engineering -Access Fee 1 $5,418.98 $5,418.98 Maintenance:Start:10/1/2022, End:9/30/2023 15 ACOM Annual Access Fee-Access Fee 1 $0.00 $0.00 Maintenance:Start:10/1/2022, End:9/30/2023 16 ACOM Annual Access Fee-Access Fee 1 $0.00 $0.00 Maintenance:Start:10/1/2022, End:9/30/2023 17 Modifications-Access Fee 33 $0.00 $0.00 Maintenance:Start:10/1/2022, End:9/30/2023 18 NaviLine Document Management Services-Access Fee 1 $1,206.20 $1,206.20 Maintenance:Start:10/1/2022, End:9/30/2023 19 NaviLine Click2Gov3 Customer Information System-Access Fee 1 $9,027.05 $9,027.05 Maintenance:Start:10/1/2022, End:9/30/2023 20 NaviLine Click2Gov3 Core-Access Fee 1 $3,656.53 $3,656.53 Maintenance:Start:10/1/2022, End:9/30/2023 Invoice C E N T R A L S Q U A R E Invoice No(1 of 1) Date Page TECHNOLOGIES 363072 9/7/2022 3 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O. Box 1089 P.O. Box 1089 PORT ARTHUR TX 77641 PORT ARTHUR TX 77641 United States United States Customer No Customer Name Customer PO# Currency Terms Due Date 2164LG City of Port Arthur USD Net 30 9/30/2022 Description Units Rate Extended 21 NaviLine Customer Information System-Access Fee 1 $12,466.02 $12,466.02 Maintenance:Start:10/1/2022, End:9/30/2023 22 NaviLine User Interface Annual Access Fee-Access Fee 1 $0.00 $0.00 Maintenance:Start:10/1/2022, End:9/30/2023 RB#358794 Please include invoice number(s)on your remittance advice, Subtotal $130,337.26 made payable to Superion,LLC ACH: Tax $0.00 Routing Number 121000358 Account Number 1416612641 Invoice Total $130,337.26 E-mail payment details to:Accounts.Receivable@CentralSquare.com Payments Applied $0.00 Check: 12709 Collection Center Drive Balance Due $130,337.26 Chicago, IL 60693