HomeMy WebLinkAboutPR 22790: DIVE RESCUE VEHICLE CHANGE ORDER REQUEST Cm,of
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INTEROFFICE MEMORANDUM
Date: September 29, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief
RE: PR 22790 Dive Rescue Vehicle Change Order Request
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
22790 authorizing the City Manager to execute a change order with Municipal Fire Apparatus
Specialists LLC of McAllen, Texas, in the construction of the Dive Rescue Vehicle (DRV)
approved under Resolution No. 22-106. The change order is in an amount not to exceed
$3,493.00 based on HGAC Contract FS12-19 pricing.
Background:
The proposed change order was developed after the Port Arthur Fire Department Dive Team
members conducted a detailed review of the DRV configuration and systems in collaboration
with Municipal Fire Apparatus Specialists LLC. Potential changes to configuration and systems
to increase vehicle longevity and operational effectiveness were identified. Changes include the
removal of some items and the proposed addition of others. "Exhibit A" provides a detailed
breakdown of the proposed changes and net cost.
Budget Impact:
This item has a budgetary impact not to exceed$3,493.00, which is available in Fire
Department Account No. 625-19-000-8523-00-00-000.
Recommendation:
The Fire Department recommends approval of this resolution
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No.22790
09/27/22 gb
RESOLUTION NO.
A RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 TO THE
CONTRACT WITH MUNICIPAL FIRE APPARATUS SPECIALISTS,
LLC,OF MCALLEN,TEXAS THROUGH HGAC CONTRACT NO.FS12-
19 INCREASING THE COST OF THE DIVE RESCUE VEHICLE BY
$3,493.00 TO A NEW CONTRACT AMOUNT OF $303,144.00; FUNDS
AVAILABLE IN ACCOUNT NO. 625-19-000-8523-00-00-000.
WHEREAS, the Fire Department has found it necessary to purchase one (1) 2022 Dive
Rescue Vehicle in order to replace an existing Dive Vehicle that has reached the end of useful service
life. Council approved Resolution No. 22-106 for the purchase of the new Dive Rescue Vehicle; and,
WHEREAS, the Dive Team recommends a change in the design and builds of the Dive
Rescue Vehicle to increase operational effectiveness and longevity; and
WHEREAS, the original quoted price to replace the existing Dive Vehicle was
$299,651.00. Upon continued review or the design and build items for change to increase
operational effectiveness and efficiency were identified as outlined in Exhibit A; and,
WHEREAS,Municipal Fire Apparatus Specialists LLC, of McAllen, Texas, provided an
updated quote increasing overall cost by $3,493.00 through HGAC Contract No. FS12-19; and,
WHEREAS, funds are available for the change order in Account No. 625-19-000-8523-00-
00-000 for a total change order amount not to exceed$3,493.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the City Manager to execute change order in
the amount of$3,493.00 on the purchase o f a Dive Rescue Vehicle from Municipal Fire
Apparatus Specialists, LLC from McAllen,Texas through HGAC cooperative pricing and that
funding is available in Account 625-19-000-8523-00-00-000.
1 P.R.No.22790
09/27/22 gb
THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City
Council.
READ,ADOPTED AND APPROVED,this day of October, 2022, A.D. at a Regular
Meeting of the City Council of the City of Port Arthur by the following vote: AYES;
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
0
71
Val Tize it, Cit Attorne °--A-1" C.1
Y Y
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS:
Ronald Burton, ity Manager Kandi Daniels, Interim Finance
Director
Greg Benson, Fire Chief
Clifton Williams, Purchasing Manager
P.R. No.22790
09/27/22 gb
Exhibit "A"
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