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Home My WebLink AboutPR 22793: PURCHASE OF A NEW 1500 GPM TYPE I FIRE ENGINE APPARATUS City of ort rtlru �- www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 26, 2022 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Greg Benson, Fire Chief RE: PR 22793, Purchase of a New 1500 GPM Type I Fire Engine Apparatus Introduction: The intent of this agenda item is to seek the City Council's approval of Proposed Resolution 22793 authorizing the purchase of a Pierce 1500 GPM Type I Fire Engine Apparatus from Siddons-Martin Emergency Group of Denton, Texas with BuyBoard pricing in the amount of $1,016,171.90. Siddons-Martin Emergency group maintains a fire truck repair facility in Port Arthur. Background: This Fire Apparatus will be located at Fire Station Number 6, at 4448 9th Ave., and will replace Reserve Engine 1, a 1997 model 1500 GPM Type I Fire Engine Apparatus, which will be retired and sold at auction. The price quoted includes discounts for chassis pre-pay and full pre-pay. Since the project will be prepaid,we will receive a performance bond covering the cost of the vehicle, and a penalty clause if the vehicle is not ready for final inspection within 36 months of the order being accepted by Pierce. The quoted cost includes loose equipment (extrication equipment, hand tools, ladders, etc.) for this vehicle. Budget Impact: Funds were budgeted in FY 2022-2023 Capital Improvement Account Number 307-19-047- 8523-00-10-000, Project# CE0004 for this purchase. Recommendation: The Fire Department recommends approval of this resolution. Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22793 9/26/22 rlh RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ONE PIERCE FIRE APPARATUS FOR THE FIRE DEPARTMENT VIA THE BUYBOARD COOPERATIVE PURCHASING PROGRAM FROM SIDDONS-MARTIN EMERGENCY GROUP OF DENTON, TEXAS, WITH OFFICES IN PORT ARTHUR, TEXAS IN THE AMOUNT OF $1 , 016, 171 . 90 ; FUNDING AVAILABLE IN CAPITAL IMPROVEMENT ACCOUNT NUMBER 307-19-047-8523-00-10-000, PROJECT CE0004 WHEREAS, the Fire Department has found it necessary to purchase one (1) fire apparatus to replace an existing fire apparatus (Reserve 1, equipment number 11276, a 1997 Pierce 1500 GPM Type I Fire Engine) that has reached the end of its useful frontline service life and will be retired and sent to auction; and WHEREAS, the Fire Department along with the Finance Department have determined that it is most cost effective to purchase said vehicle through the BuyBoard Cooperative Purchasing Program; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as Texas Buyboard, as an alternative to formal bid process; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Texas Buyboard; and WHEREAS, a copy of the contract pricing worksheet for the vehicle is attached as Exhibit A; and WHEREAS, the price includes loose equipment; and WHEREAS, funds are budgeted and available for this purchase in Capital Improvement Account Number 307-19-047- 8523-00-10-000, Project # CE0004; and WHEREAS, the Fire Department recommends to the City Council that the City Manager be authorized to purchase one (1) 1500 GPM Type I Fire Engine in order to replace an P.R.No. 22793 9/26/22 rlh existing 1500 GPM Type I Fire Engine that has reached the end of its useful frontline service. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . The City Manager is hereby authorized and directed to purchase one fire engine from Siddons-Martin Emergency Group of Denton, Texas through BuyBoard in the amount of $1, 016, 171 . 90, as delineated in Exhibit "A" attached hereto. Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of October, A. D. , 2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES : Thurman Bill Bartie Mayor ATTEST: Sherri Bellard, City Secretary P.R. No. 22793 9/26/22 rlh APPROVED AS TO FORM: )&14. acerti Val Tize , City Attorney APPROVED FOR ADMINISTRATION: /1/4-- Ron Burton, City Manager Greg Benson, Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: 1`- Kandy Danier, Interim Finance Director 444 Cli ton Williams, CPPB Purchasing Manager P.R. No. 22793 9/26/22 rlh EXHIBIT A Siddons Martin Emergency Group, LLC 3500 Shelby Lane Denton, TX 76207 �Q OOHS'-M4b GDN P115891 34 TXDOT MVD No.A115890 ` "` September 13, 20220 Nt\i/\ CITY OF PORT ARTHUR P.O. BOX 1089 44.A.fgCE N C`I Ot-�� PORT ARTHUR, TX 77641 Proposal For:2023 Port Arthur Velocity Pumper Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to CITY OF PORT ARTHUR. Unit will comply with all specifications attached and made a part of this proposal.Total price includes delivery FOB CITY OF PORT ARTHUR and training on operation and use of the apparatus. Description Amount Qty. 1 - 1093 -Pierce-Custom Velocity Pumper, 2nd Gen (Unit Price - $985,643.00) Delivery within 30 months to 36 months of order date QUOTE # - SMEG-0003738-3 Vehicle Price $985,643.00 Chassis Prepay Discount ($12,763.31) Full Prepay Discount ($33,207.79) Loose Equipment $75,000.00 1093 - UNIT TOTAL $1,014,671.90 SUB TOTAL $1,014,671.90 BuyBoard 651-21 (FIRE) $1,500.00 TOTAL $1,016,171.90 Price guaranteed until 10/28/2022 Additional:A $100/day penalty will be enforced if unit is not ready for final inspection (in Appleton, WI) within an estimated 30 to 36 months of the order being accepted by Pierce Mfg. Payment for all penalties and liquidated damages, in the aggregate, shall not exceed 5% of the total purchase price. Pierce Mfg is not responsible for delays caused by customer changes.A warranty term of 12 months is included. A budget of $75,000.00 has been included for loose equipment. Siddons-Martin is not responsible for loose equipment or quantity ordered and will fund within 30 days of unit delivery to Fire Department. Price includes Buy-Board Contract cost. Proposal 2023 Port Arthur Velocity Page 1 of 2 September 13, 2022 Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory. Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost of the apparatus. Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee.The following charge schedule based on costs incurred may be applied: (A) 10% of the Purchase Price after order is accepted and entered by Manufacturer; (B) 20% of the Purchase Price after completion of the approval drawings; (C) 30% of the Purchase Price upon any material requisition. The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus any costs incurred by Siddons-Martin to conduct such sale. Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC. Sincerely, c.87_ Cory Frankum , the authorized representative of CITY OF PORT ARTHUR, agree to purchase the proposed and agree to the terms of this proposal and the specifications attached hereto. Signature & Date Proposal 2023 Port Arthur Velocity Page 2 of 2 September 13, 2022