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Home My WebLink AboutPR 22779: DISPOSITION OF TECHNOLOGY EQUIPMENT City o/ ort rtltur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 28, 2022 • To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Clifton Williams, Purchasing Manager RE: PR#22779: Disposition of Technology Equipment Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to enter into a contract with Global Assets of Carrollton, Texas for the disposition of technology assets. Background: Purchasing Division and IT Department dispose of old, outdated and damaged technology equipment such as as laptops, tablets, desktop computers, printers, scanners and additional technology equipment. In the past Purchasing would dispose equipment through the City Auction. City would have to group a lot of equipment together to spark interest to buy and it is sold for a low amount. This contract would be simpler. Purchasing would contact Global Assets to pick up all the equipment submitted on the list and would dispose of the hard drive if the City request it. Global Assets would provide a check or credit for the equipment.Even the equipment that has no value,the City does not have to pay to dispose of that equipment. Budget Impact: None Recommendation: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to enter into a contract with Global Assets of Carrollton, Texas for the disposition of technology assets. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 C:\Users\gthibodeaux\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\Q42H2NU2\Global Asset Memo.docx PR No. 22779 9/29/2022 CEWJ Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MASTER IT RECOVERY & RECLYCLE AGREEMENT WITH GLOBAL ASSET OF CARROLLTON, TEXAS THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM CONTRACT NO. 661-22 FOR THE DISPOSITION OF TECHNOLOGY ASSETS WHEREAS,the City of Port Arthur's disposes of old, outdated and damaged technology equipment; and, WHEREAS, Global Assets through the BuyBoard contract will store, refurbish, remarket, sell or otherwise dispose of the equipment; and, WHEREAS,Global Assets will also erase the hard drives as part of the service; and, WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs such as the Texas BuyBoard Cooperative Purchasing Program as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to enter into a contract with Global Assets of Carrollton, Texas through their Buyboard contract number 661-22 for the disposition of technology assets, in substantially the same form as attached in Exhibit A and, THAT, staff will provide a list of assets to the contractor in an Ordinance authorizing the potential sale of refurbished assets at fair market value as provided in the attached Exhibit A. PR No. 22779 9/29/2022 CEWJ Page 2 of 4 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the_day of , A.D. 2022 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard City Secretary PR No. 22779 9/29/2022 CEWJ Page 3of4 APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: (lAt -C (�i�.,bQ/1 C3 Valecia Ti no Ron Burton City Attorney City Manager APPROVED AS FOR AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance � v Fay Youn Information Technology Di ector Clifton Williams, CPPB Purchasing Manager PR No. 22779 9/29/2022 CEWJ Page 4 of 4 EXHIBIT A GLO BAL ASSE I !T Lifecycle Management BUY BOARD APPROVED # 661-22 MASTER IT RECOVERY & RECYCLE AGREEMENT Master Recovery Agent Agreement("Agreement") dated as of October 11, 2022 between Global Asset,A Texas Corporation with an office located at 1815 Monetary Lane, Suite 100 Carrollton,TX 75006 ("Agent") and The City of Port Arthur located at 444 4th St., Port Arthur Texas, 77640("Owner"). Owner owns and utilizes certain computer,data processing,telecommunications or other general equipment(collectively,the "Equipment") in the ordinary course of its business, which from time to time becomes underutilized or surplus and requires storage, refurbishing, scrapping and remarketing. Owner desires to engage Agent and Agent desires to accept such engagement to dispose of the Equipment on behalf of Owner under the terms and conditions set forth below. NOW,THEREFORE, Owner and Agent agree as follows: 1. Appointment: The Owner appoints Agent as its agent to store, refurbish, remarket, sell or otherwise dispose of (collectively, "Recover") the equipment pursuant to the procedures specified herein. 2. No Discrimination: The parties understand and agree that Agent is engaged in the business of buying, selling and leasing equipment similar to Owner's for other owners. Agent agrees to dispose / remarket the equipment so as to neither favor nor discriminate against Owner or any other owner for which Agent is performing Remarketing services for like Equipment. 3. Delivery of Equipment:Agent shall at its own expense recover the Equipment owner designates as recovery. 4. Warranty of Title: Owner represents and warrants to Agent that it has good and marketable title to all Equipment delivered to Agent hereunder,free and clear of all security interests, mortgages, liens, pledges, claims, charges or encumbrances of any kind. 5. Records: Agent shall maintain and provide Owner with a detailed audit by serial number of all assets of value, counts of equipment scrapped, and certificates covering the performance of data destruction as well as disposal. Wage 1815 Monetary Lane, Suite 100, Carrollton,TX 75006 Phone: 972-695-8600 Fax: 214-975-1232 GL0BALASSLI Lifecycle Management 6. Expenses: Agent shall bear all handling, billing, shipping, collection and travel expenses incurred by Agent in connection with bundled recovery activities. 7. Payment: Instances where recovered assets yield a fair market value, payment will be made to owner within 30 calendar days of processing completion. Payment will be made in the form of company check, certified check,wire transfer, or innovation vouchers. 8. Term:The term of this agreement shall be for 1 year and commence once this document has been executed by obtaining the necessary signatures from the authorized party for both the agent and owner. This agreement will automatically renew for one year. Either Party may cancel this agreement with a thirty-day written notification. 9. Miscellaneous: A.Amendments:This Agreement and any Recovery Schedule may only be amended by a writing signed by the parties hereto. B. Entire Agreement:This Agreement supersedes all previous arrangements or Agreements, whether written or oral and comprises the entire agreement of the parties. C. Survival: The representations and agreements in the Agreement shall survive the execution and delivery of this Agreement and consummation of any transaction hereunder. This Agreement shall be binding on and insure to the benefit of the parties, their respective successors and assigns. D. Global Asset can no longer provide a zero cost recycle program for older model tube type TV's or CRT's. As a single source IT recycling partner Global Asset can provide this recycling service for a competitive$.35 cents per pound for TV's& CRT monitors when bundled with our Retired IT Asset Recovery and Recycling Programs. OWNER, City of Port Arthur AGENT, Global Asset LLC Name (signature) Name (signature) Title Title Date Date 2 ' Page 1815 Monetary Lane, Suite 100, Carrollton,TX 75006 Phone: 972-695-8600 Fax: 214-975-1232