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INTEROFFICE MEMORANDUM
Date: September 19, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: John Cannatella, PE, City Engineer
RE: PR 22730: Award of the Sabine Pass Boat Ramp Improvement Project to Elite Contractors &
Equipment of Kirbyville, Texas. Project No. PR0007.
Introduction:
The intent of this agenda item is to authorize the City Manager to execute an agreement on behalf of the City
of Port Arthur(City)with Elite Contractors &Equipment of Kirbyville, Texas, for the Sabine Pass Boat Ramp
Improvement Project. Project No. PR0007.
Background:
The Sabine Pass Boat Ramp located at Broadway Street and S. Ist Avenue in Sabine Pass, Texas,has sustained
significant damage due to hurricane events,years of use, and disrepair rendering it unsafe. The Texas Parks&
Wildlife Department (TPWD) has dedicated $1,000,000.00 by way of a grant from the Harvey Fisheries
Disaster Relief Grant Program for the reconstruction of the Sabine Pass Boat Ramp.
Pursuant to Resolution No. 20-425, City Council agreed to participate and accept the grant funding for the
reconstruction of the Sabine Pass Boat Ramp. The City of Port Arthur then advertised for prospective bidders
for the project on July 6, 2022 and July 13, 2022 under Bid Number P22-075. Three bids were received and
evaluated by staff. Elite Contractors & Equipment of Kirbyville, Texas, was determined to be the lowest
responsible bidder with the amount of$2,132,929.00 with a time of completion of 270 calendar days.
Budget Impact:
Funding is available is the CIP Account 152-60-415-8525-00-00-000 and the America Rescue Plan Account
(ARPA) ARP013-GRE-OCO. Project No. PR0007.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR 22730 for the City Manager to execute
an agreement on behalf of the City with Elite Contractors & Equipment of Kirbyville, Texas, for the amount
of$2,132,929.00.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2022\Sabine Pass Boat Ramp\Agenda\Agenda Memo ELITE AWARD BOAT.docx
PR 22730
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH ELITE CONTRACTORS & EQUIPMENT, LTD OF
KIRBYVILLE, TEXAS FOR THE SABINE PASS BOAT RAMP IMPROVEMENT
PROJECT IN SABINE PASS, TEXAS FOR THE AMOUNT OF $2,132,929.00.
FUNDING IS AVAILABLE IN CAPITAL IMPROVEMENTS PROJECT ACCOUNT
152-60-415-8525-00-00-000; PROJECT NO. PR0007, AND 169-07-015-8525-
00-40-000, PROJECT NO. ARP013.
WHEREAS, the Sabine Pass Boat Ramp in Sabine Pass, Texas has sustained significant
damage due to hurricane events, years of use, and disrepair rendering it unsafe to use; and,
WHEREAS, the Texas Parks & Wildlife Department (TPWD) initially dedicated $1,000,000.00
by way of a grant, from the Harvey Fisheries Disaster Relief Grant Program for the reconstruction of
the Sabine Pass Boat Ramp. On September 2, 2022, TPWD committed an additional $257,751.00 to
the project; and,
WHEREAS, pursuant to Resolution No. 20-425, City Council agreed to participate and accept
the grant funding of $1,000,000.00 for the reconstruction of the Sabine Pass Boat Ramp to be
deposited into the CIP Account 152-60-415-8525-00-00-000; and,
WHEREAS, other funding sources for the project includes the City of Port Arthur's allocation
of $1,000,000.00 from the American Rescue Plan Account (ARPA); and,
WHEREAS, the City of Port Arthur publicized its Invitation to Bid in the Port Arthur News on
July 6, 2022 and July 13, 2022, under Bid Number P22-075; and,
WHEREAS, bids were opened on August 3, 2022; and,
WHEREAS, a total of three bids were received from Elite Contractors & Equipment of
Kirbyville, Texas; MB Western Industrial Contracting Co. of Houston, Texas; and McGinnis
Construction, Inc. of Silsbee, Texas Exhibit A; and,
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WHEREAS, Elite Contractors & Equipment, LTD of Kirbyville, Texas was determined to be the
lowest responsible bidder for the amount of $2,132,929.00
WHEREAS, approval of a contract between the City of Port Arthur and Elite Contractors &
Equipment, LTD of Kirbyville, Texas is in compliance with state and federal requirements and is
herein deemed an appropriate action; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized to enter into a contract with Elite Contractors &
Equipment, LTD of Kirbyville, Texas for reconstruction of the Sabine Pass Boat Ramp for the amount
of $2,132,929.00 in substantially the same form as attached hereto, see Exhibit B; and,
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D., 2022, at a
of the City Council of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
PR 22730
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WHEREAS, Elite Contractors & Equipment, LTD of Kirbyville, Texas was determined to be the
lowest responsible bidder for the amount of $2,132,929.00
WHEREAS, approval of a contract between the City of Port Arthur and Elite Contractors &
Equipment, LTD of Kirbyville, Texas is in compliance with state and federal requirements and is
herein deemed an appropriate action; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is authorized to enter into a contract with Elite Contractors &
Equipment, LTD of Kirbyville, Texas for reconstruction of the Sabine Pass Boat Ramp for the amount
of $2,132,929.00 in substantially the same form as attached hereto, see Exhibit B; and,
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D., 2022, at a
of the City Council of the City of Port Arthur, Texas, by the following vote:
1 Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
PR 22730
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ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION
Yid )d, ,b
Val Tizeno Ron Burton
City Attorney City Manager
APPROVED AS TO AVALIABILITY OF FUNDS:
Kandy Daniels
Interim Finance Director
ojin Cannatella, PE
ity Engineer
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
Fittz&Shipman
INC.
Consulting Engineers and Land Surveyors
Ronald D.Fittz,P.E.,R.P.L.S.(1948-1987) Terry G.Shipman,P.E.,Senior Consultant
Bernardino D.Tristan,P.E.,C.E.O. Donald R.King,P.E.Vice-President
Daniel A.Dotson,P.E.,President
August 4, 2022
Mr. John Cannatella, P.E.
City Engineer
City of Port Arthur
444 4the Street
Port Arthur, Texas 77640
RE: Sabine Pass Boat Ramp Improvement Project FS Proj. No.21067
Recommendation for Award of Bid
Dear Mr. Cannatella:
Bids for the City of Port Arthur Sabine Pass Boat Ramp Improvement Project were received and opened
at 3:00 PM Wednesday,August 3, 2022. A total of three(3) bids were received for this project. A detailed
tabulation of the bids received is attached. A summary of the bids received is as follows:
BIDDER Total Amount Base &Alt. Bid
Elite Contractors & Equipment LTD — Kirbyville, Texas $2,132,929.00
MB Western Industrial Contracting Co. — Houston, Texas $2,220,643.00
McInnis Construction, Inc. — Silsbee, Texas $4,007,330.45
Elite Contractors & Equipment LTD of Kirbyville, Texas was the low bidder at $2,132,929.00 on the
basis of the Total Amount Base &Alternate Bid.
Elite Contractors &Equipment LTD appears to be qualified to complete this project based upon their
submitted qualification statement, previous work for the City of Port Arthur, and references. Fittz &
Shipman, Inc. recommends The City of Port Arthur award this contract to Elite Contractors&
Equipment LTD the lowest responsive bidder on the basis of the Total Amount Base Bid for a total
contract award of$2,132,929.00.
Should you have any questions or comments, please contact me.
�i�&Shipman Inc.
by: Daniel A. Dotson, P.E
For the Firm
Attachment
1405 Cornerstone Court• Beaumont, Texas 77706 • (409) 832-7238•fax(409) 832-7303
Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186
EXHIBIT B
Will be presented at or before the City Council meeting