HomeMy WebLinkAboutPR 22809: SILSBEE FORD PURCHASE-FORD F-250 TRUCK FOR WW TREATMENT nri ri1711r
INTEROFFICE MEMORANDUM
Date: October 5,2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22809—Silsbee Ford Purchase-Ford F-250 Truck for WW Treatment
Introduction:
The intent of this Agenda Item is to seek City Council's approval of PR 22809, giving
authorization to purchase one (1) Ford F-250 Truck from Silsbee Ford, of Silsbee, Texas, for
the Water Utilities Department, for use in the Wastewater Treatment Division, in the amount
of$57,002.25.
Background:
The Water Utilities Department is in need of a 3/4 ton truck to support Wastewater Treatment
operations. Goodbuy Cooperative Purchasing Program ("Goodbuy") was utilized for the
purchase of this Ford F-250 Truck from Silsbee Ford, of Silsbee, Texas.
Budget Impact:
Funding is available in Account No. 625-40-000-8523-00-00-000, Equipment.
Recommendation:
It is recommended that City Council adopts Proposed Resolution No. 22809, which purchases
the Ford F-250 Truck as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 22809
10/5/22 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY
MANAGER TO PURCHASE A FORD F-250 TRUCK
FROM SILSBEE FORD, OF SILSBEE, TEXAS,
THROUGH GOODBUY COOPERATIVE PURCHASING
PROGRAM, FOR THE WATER UTILITIES
WASTEWATER TREATMENT DIVISION, IN THE
TOTAL AMOUNT OF $57,002.25; FUNDS ARE
AVAILABLE IN THE WATER UTILITIES ACCOUNT
NO. 625-40-000-8523-00-00-000,EQUIPMENT.
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as GoodBuy, as an
alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 18-180, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the GoodBuy Cooperative Purchasing
Program ("GoodBuy"); and,
WHEREAS, City staff has solicited a GoodBuy quote for a 2023 Ford F-250 Truck, as
delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through GoodBuy, provided the quote
attached as Exhibit"A", which meets our specifications; and,
NOW THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF CITY OF
PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the City Manager to purchase a Ford F-250
Truck for the Wastewater Treatment Division, through GoodBuy, from Silsbee Ford, of Silsbee,
Texas, for the amount of$57,002.25, as delineated in Exhibit"A"; and,
THAT, funding for this purchase is provided for in Account No. 625-40-000-8523-00-
00-000, Equipment; and,
PR No. 22809
10/5/22 bw
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2022 at a Regular Meeting of City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor ;
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
�.- '
Valecia T zeno Ronald Burton
City Attorney City Manager
Calvin Matthews, P.E.
Water Utilities Director
PR No. 22809
10/5/22 bw
Page 3 of 3
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Kandy Daniel
Interim Finance Director
4(�„ (AA
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
(BUYBOARD QUOTE/Silsbee Ford)
dbuy1 1 11
PRODUCT PRICING SUMMARY
GOODBUY 22-22- 8F000 VEHICLES
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: DANNY THIBODEAUX Phone: 409-880-9191
Email: Email: gangelle.cowboyfleet@gmail.com
Product Description: 2023 FORD F-250 REG.CAB Date: September 20,2022
A. Bid Item: A.Base Price: $ 29,243.00
B. Factory Options
Code Options Bid Price Code Options Bid Price
SERVICE BODY/TOMMY GATE $ 15,110.00 EXT WHITE
POWER LOCKS/WINDOWS $ 1,100.00
LIMITED SLIP REAR END $ 430.00 40/20/40 VINYL SEATS
BRAKE CONTROLLER $ 300.00
CRUISE CONTROL $ 235.00
6-SPD AUTO
6.2L V8
REAR CAMERA
8 FT BED
10000 GVWR
Total of B.Published Options: $ 17,175.00
Published Option Discount(5%) $ (103.25)
C. Additional Options Inot to exceed 25%I $= 22.2
Options Bid Price Options Bid Price
2023 ADJUSTMENT $ 10.300.00
Total of C.Unpublished Options: $ 10,300.00
D. Floor Plan Interest(for in-stock and/or equipped vehicles): $ -
E. Lot Insurance(for in-stock and/or equipped vehicles): $ -
F. Contract Price Adjustment: $ -
G. Additional Delivery Charge: 50 miles $ 87.50
H. Subtotal: $ 56,702.25
1. Quantity Ordered 1 x K= $ 56,702.25
J. Trade in: $ -
K. GOODBUY Administrative Fee($300 per purchase order) $ 300.00
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE $ 57,002.25