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HomeMy WebLinkAboutPR 22403: RENEWAL OF SPECTRUM CONTRACT % Cu).of nil\Wk ort rthur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 13, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Timothy Duriso, Chief of Police, `� RE: PR 22403—Renewal of Spectrum contract Introduction: The Police Department is seeking for City Council permission to allow the City Manager to execute a five-year contract between the Police Department and Spectrum for the existing internet access, with a projected annual budgetary impact of$17,628.00. Background: The Police Department executed a contract Resolution 17-103 with Spectrum(formally Time Warner Cable)to upgrade the existing dedicated internet access. The service provided by Spectrum provides for a fast, high available secure internet access to support digital video services online to upload and download multiple sources of video and audio devices. This feature provides the Police Department a means to upload and burn videos from body cameras and in car camera devices which is sufficient to support process required by the District Attorney's Office for the prosecution of cases submitted by the Port Arthur Police Department. Budget Impact: Funds are available in Communications Account No. 001-17-045-5482-00-30-000. Recommendation: The Police Department recommends that the City Council authorize the City Manager to renew a five-year contract between the Police Department and Spectrum for the existing dedicated internet access. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22403 10-13-22 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW A FIVE YEAR CONTRACT BETWEEN THE CITY OF PORT ARTHUR POLICE DEPARTMENT AND SPECTRUM FOR THE EXISTING DEDICATED INTERNET ACCESS, WITH A PROJECTED ANNUAL BUDGETARY IMPACT OF $17, 628. 00; FUNDING AVAILABLE IN THE POLICE DEPARTMENT'S COMMUNICATION ACCOUNT NO. 001-17-045-5482-00-30- 000 . WHEREAS, the Police Department executed a contract, (Resolution 17-103) with Spectrum to upgrade the internet access; and WHEREAS, the data needs of the Police Department require fast, highly available, secure internet access to support digital video services online to upload and download multiple sources of video and audio devices; and WHEREAS, Spectrum Business Class, sole source cable currently provides the Police Department with such service for a monthly rate of $1469. 00 plus federal and state regulatory and recovery fees; and WHEREAS, this type of procurement which is available from once source is authorized pursuant to 252 . 022 (a) (7) of the Texas Local Government Code; and WHEREAS, funds are available in Police Department Communication Account No. 001-17-045-5482-00-30-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council herein authorizes the City Manager to renew the five-year contract between the Police Department and Spectrum for the existing dedicated internet access (pricing listed in Exhibit "A" ) , with a projected budgetary annual impact of $17, 628 . 00 . P.R. No. 22403 10-13-22 JLH Section 3 . That a copy of the resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of October, A.D. , 2022, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Val Tizeno City Attorney APPROVED FOR ADMINISTRATION: G41 / 15 Ronald Burton Timothy uriso City Manager Chief of Police P.R. No. 22403 10-13-22 JLH APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniel Interim Finance Director ( al/ L../4A4: Clif on Williams, CPPB Purchasing Manager P.R. No. 22403 10-13-22 JLH EXHIBIT "A" Spectrum. ENTERPRISE SERVICE ORDER THIS SERVICE ORDER ("Service Order"), is executed and effective upon the date of the signature set forth in the signature block below ("Effective Date") and is by and between Charter Communications Operating, LLC on behalf of those operating subsidiaries providing the Service(s) hereunder ("Spectrum") and Customer (as shown below) and is governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise website, https://enterprise.spectrum.com/ (or successor url) or, if applicable, an existing services agreement mutually executed by the parties (each, as appropriate, a "Service Agreement"). Except as specifically modified herein, all other terms and conditions of the Service Agreement shall remain unamended and in full force and effect. Spectrum Enterprise Contact Information Contact: Altoria Prince Telephone:409-217-1760 Email: altoria.prince@charter.com Customer Information Customer Name Order# GOVT - CITY OF PORT ARTHUR (HQ) 13336771 Address 444 4th Street Port Arthur TX 77640 Telephone Email: (409) 983-8101 ron.burton@portarthurtx.gov Contact Name Telephone Email: Ron Burton (409) 983-8101 ron.burton@portarthurtx.gov Billing Address 444 4th Street Port Arthur TX 77640 Billing Contact Name Telephone Email: Jermey Houston (409) 983-8600 jermey.houston@portarthurtx.gov Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 1 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 10/17/2022 Spectrum. ENTERPRISE NEW AND REVISED SERVICES AT 645 4th St , Port Arthur TX 77640 Total Monthly Monthly Service Description Order Term Quantity Recurring Recurring Charge(s) Charge(s) Fiber Internet 1Gbps 60 Months 1 $1,449.00 $1,449.00 Static IP 1 60 Months 1 $ 20.00 $ 20.00 Static IP 5 60 Months 1 $ 0.00 $ 0.00 TOTAL* $1,469.00 Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 2 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 10/17/2022 Spectrum. ENTERPRISE 1. TOTAL CHARGE(S). Total Monthly Recurring Charges and Total One-Time Charges are due in accordance with the monthly invoice. 2. TAXES. Plus applicable taxes, fees, and surcharges as presented on the respective invoice(s). 3. SPECIAL TERMS. Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 3 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 10/17/2022 Spectrum. ENTERPRISE By signing below, the signatory represents they are duly authorized to execute this Service Order. CUSTOMER SIGNATURE Signature: Printed Name: Title: Date: Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 4 of 5 © 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 10/17/2022 Spectrum- ENTERPRISE This page intentionally left blank Spectrum Enterprise Service Order v210416 CONFIDENTIAL Page 5 of 5 2016-2022 Charter Communications Operating, LLC. All Rights Reserved Created Date: 10/17/2022