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HomeMy WebLinkAboutPR 22811: SODIUM CHLORITE 6 MONTH CONTRACT RENEWAL „ rt rthr _ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 13, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 22811 - Sodium Chlorite 6 Month Contract Renewal Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to renew a contract with Evoqua Water Technologies, LLC, of Sarasota, Florida, for the purchase of Sodium Chlorite from November 25, 2022 through May 24, 2023. Backvround: Sodium Chlorite is used to make Chlorine Dioxide for the disinfection and treatment of drinking water at our Water Purification Plant.Evoqua was the sole bid received on May 4,2022. Evoqua is pleased to extend this price for six months through May 24, 2023. Bucket Impact: Based on previous chemical usage at the Water Purification Plant, staff estimated the treatment process will use approximately 300,000 lbs of Sodium Chlorite in a six-month period. The price per pound from Evoqua was $0.806/lb., for a six month projected budgetary impact of $241,800.00.This amount has been budgeted in Water Utilities,Water Purification Account No. 410-40-210-5217-00-00-000, Treatment Chemicals. Recommendation: It is recommended that City Council approve PR No. 22811, authorizing the City Manager to renew a contract with Evoqua Water Technologies, LLC, of Sarasota, Florida, for the purchase of Sodium Chlorite for the City of Port Arthur Utility Operations Department. "Remember,we are here to serve the Citizens of Port Arthur” P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No. 22811 10/13/22 bw Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW THE CONTRACT WITH EVOQUA WATER TECHNOLOGIES OF SARASOTA, FLORIDA FOR AN ADDITIONAL SIX MONTHS FOR THE PURCHASE OF SODIUM CHLORITE WITH PROJECTED BUDGETARY IMPACT OF $241,800.00. FUNDING IS AVAILABLE IN WATER UTILITIES, WATER PURIFICATION ACCOUNT NO. 410-40-210-5217-00-00-000,TREATMENT CHEMICALS. WHEREAS, sodium chlorite is used for the disinfection and treatment of drinking water at the City of Port Arthur Purification Plant; and WHEREAS,on May 24, 2022,City Council approved a six-month contract by Resolution No.22-230,with Evoqua Water Technologies of Sarasota,Florida that provided an option to renew for an additional six months period; and WHEREAS, Water Utilities staff desires to exercise the renewal option with Evoqua Water Technologies for the same unit price through May 24, 2023 (attached as Exhibit"A"); and. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager is hereby authorized to renew a six-month contract for sodium chlorite for water disinfection with Evoqua Water Technologies of Sarasota, Florida, with a projected budgetary impact of$241,800.00 (Exhibit"B"); and, THAT, funding is available in Water Purification Account No. 410-40-210-5217-00-00- 000, Treatment Chemicals; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. PR No. 22811 10/13/22 bw Page 2 of 2 READ, ADOPTED, AND APPROVED on this day of , 2022 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie, Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Val Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton Calvin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: Kandy Daniel Interim Director of Finance / ( ,L1 Clifton Williams, CPPB Purchasing Manager Exhibit "A" evoQUA October 12, 2022 Clifton Williams Purchasing Manager City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 Email: clifton.williams©portarthurtx.qov RE: CONTRACT 22-230 SODIUM CHLORITE SIX—MONTH RENEWAL CITY OF PORT ARTHUR,TX Evoqua Quote No. Q221011SB01 Dear Mr. Williams: Evoqua Water Technologies thanks you for your business and continued interest in our products and services. Your current price for SODIUM CHLORITE is $0.806 per pound. Evoqua is pleased to extend this price for six months. This price will take effect November 25, 2022, and remain firm through May 24, 2023. Any applicable taxes due are not included. The existing Terms and Conditions of Contract 22-230 are considered part of this proposal and shall prevail. PLEASE NOTE: Effective April 2022, you may be assessed a 3% fee if paying via Credit Card. Find more info on our website here > https://www.evoqua.com/en/about-us/terms-conditions-sale-products- services/credit-card-fee-faqs. Ask us how to avoid paying fees by migrating to ACH CTX payment type. Thanks again for your business and the opportunity to allow Evoqua Water Technologies to assist you in supplying a chlorine dioxide chemical and service program. If you have any questions, comments, or if I can be of service to you in any way, please contact me at (337) 247-6407 or via email at david.broach@evoqua.com. We look forward to providing "Best in Class" service for years to come. Sincerely, Evoqua Water Technologies LLC Mitch Broach Technical Sales Representative 2650 Tallevast Road Tel: +1(800)345-3982 Sarasota,FL 34243 USA Fax:+1(941)359-7985 Exhibit "B" PURCHASING CONTRACT AGREEMENT Sodium Chlorite THIS AGREEMENT is made this the of , 2022, by and between an individual, firm, partnership, or corporation, Evoqua Water Technologies of Sarasota, Florida hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions and agreements set forth herein, Owner and Vendor agree as follows: 1. This Agreement is for six months from the start date on the Notice to Proceed. 2. The City can terminate this contract at its convenience which includes, but not limited to, funding not being available in any budget cycle with thirty (30) days written notice. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the specifications, described as: Sodium Chlorite 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the cost per bid dated May 4, 2022. DESCRIPTION Unit Cost Sodium Chlorite $0.806 Per lbs. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) General Information* 3) Specification* 4) Addendum* 5) likr 6) Notice of Award* 7) Notice to Proceed *These items were attached to the original letting contract. This agreement is only included in this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the date first above written. SIGNED AND AGREED to on the day of , 2022. WITNESS: CONTRACTOR: Evoqua Water Technologies SIGNED AND AGREED to on the day of , 2022. ATTEST: CITY OF PORT ARTHUR: Sherri Bellard, City Secretary Ronald Burton, City Manager