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Home My WebLink AboutPR 22819: PURCHASE OF P-25 COMPATIBLE PORTABLE RADIOS AND MOBILE RADIOS City of rvrr rrh«r www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: October 7, 2022 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Timothy Duriso, Chief of Polic RE: PR 22819—Purchase of P-25 Compatible Portable Radios and Mobile Radios Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 22819 authorizing the purchase of Forty(40) Portable Radios and Ten (10) Mobile Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-21 for $255,352.00. Background: The current inventory of the Police Department portable radios has met the end of their service life. Repair parts are scarce or no longer available and Motorola no longer services XTS2500 portable radios or XTL2500 mobile radios. This purchase is the first part of a(3) year plan to replace the Police Department portable and mobile radio inventory with Motorola APX6000XE portable radios, and APX6500 mobile radios, and their component accessories. These items are P-25 compatible with the Southeast Texas Regional Radio System and allow our regulatory enforcement and supporting personal, including external mutual aid organizations at the local,regional, state, and federal levels the ability to intraoperatively communicate with the Port Arthur Dispatch network and other public safety entities across the P-25 Southeast Texas Regional Radio System network platform which is a critical public safety need. Budget Impact: This is a budgeted item in this FY23 budget. Funds for this purchase are available in account number 625-13-630-8523-00-00-000. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthu 7 www.PortArthurTx.gov Recommendation: It is recommended that the City Council approve the City Manager to authorize the purchase of (40) forty Portable Radios and (10) ten Mobile Radios from Motorola Solutions of Houston, Texas through HGAC contract RA05-21in the amount of$255,352.00 as discussed and or outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 22819 JLH 10/07/2022 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF FORTY (40) PORTABLE RADIOS AND (10) MOBILE RADIOS AND THEIR P- 25 COMPLIANT COMPONENT ACCESSORIES FOR THE POLICE DEPARTMENT FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HGAC CONTRACT RA05-21, IN THE AMOUNT OF $255, 352 . 00; FUNDING IS AVAILABLE IN ACCOUNT NO. 625-13-630-8523-00-00-000 CAPITAL RESERVE ACCOUNT WHEREAS, the Police Department has found it necessary to purchase forty (40) portable radios and ten (10) mobile radios and their P-25 compliant component accessories; and WHEREAS, the radios currently in use have reached the end of their service life and are no longer supported; and WHEREAS, the Port Arthur Police Department currently utilizes Motorola radios on the existing radio system; and WHEREAS, the Police Department use radios that are compatible with the existing radio system and considers it unfeasible to purchase various brands of radios, causing the department to maintain various brands of batteries, chargers and other ancillary equipment, resulting in higher costs; and WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, pursuant to Res . 11-196 , the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with H-GAC Buy Cooperative Purchasing Program; and WHEREAS, Motorola Solutions has provided a quote a Motorola APX6000XE portable radios and APX6500 mobile radios and their P-25 compliant component accessories with HGAC Contract RA05-21 pricing; (see quotes attached hereto as Exhibit "A" ) ; and P.R. No. 22819 JLH 10/07/2022 WHEREAS, funds for this purchase are available in account number 625-13-630-8523-00-00-000 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes the purchase of forty (40) portable radios and ten (10) mobile radios and their P-25 compliant component accessories from Motorola Solutions of Houston, Texas, through HGAC Contract RA05-21, in the total amount of $255 . 352 . 00 . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of October, A.D. , 2022 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: , Councilmembers : , NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard P.R. No. 22819 JLH 10/07/2022 APPROVED AS TO FORM: ()Az() 13Litedo Val Tiz no City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton Timothy W Duriso City Manager Chief of olice APPROVED AS TO AVAILABILITY OF FUNDS: Kandy Daniel Interim Finance D_rector 64/Igt_ Clifton Williams, CPPB Purchasing Manager P.R. No. 22819 JLH 10/07/2022 EXHIBIT "A" 0 MOTOROLA SOLUTIONS QUOTE-1618413 APX6000/APX6500DM Billing Address: Shipping Address: Quote Date:12/07/2021 PORT ARTHUR, CITY OF PORT ARTHUR, CITY OF Expiration Date:03/07/2022 PO BOX 1089 645 FOURTH ST Quote Created By: PORT ARTHUR, TX 77641 PORT ARTHUR, TX 77640 Mike Wise US US mike.wise@bearcom.com 14098421776 End Customer: PORT ARTHUR, CITY OF Brian Cater brian.cater@portarthurtx.gov 409.983.8623 Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms. Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price APXTM 6000 Series APX6000 1 H98UCF9PW6BN APX6000 700/800 MODEL 2.5 40 $2,624.35 $2,624.35 $104,974.00 PORTABLE 1a QA01648AA ADD: HW KEY 40 $4.38 $4.38 $175.20 SUPPLEMENTAL DATA 1b Q361AR ADD: P25 9600 BAUD 40 $240.90 $240.90 $9,636.00 TRUNKING 1c H38BT ADD: SMARTZONE 40 $963.60 $963.60 $38,544.00 OPERATION 1d QA05751AA ADD: NO ENCRYPTION, 40 $0.00 $0.00 $0.00 CLEAR RADIO(NO ADP)(US ONLY) 1e HA00025AH ADD: 5Y ESSENTIAL 40 $482.00 $482.00 $19,280.00 ACCIDENTAL DAMAGE 11 if 0806BM ADD:ASTRO DIGITAL CAI 40 $413.91 $413.91 $16,556.40 OPERATION 2 LSV00Q00202A DEVICE PROGRAMMING 40 $128.57 $128.57 $5,142.80 0 Any sales transaction following Motorola's quote ise based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement""(that authorizes Customer to purchase equipment and/or services or license software(collectively"'Products If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govem the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 1 0 MOTOROLA SOLUTIONS QUOTE-1618413 APX6000/APX6500DM Line# Item Number Description Qty Contract Price Sale Price Ext. Sale Price 3 NNTN8863A CHARGER,SINGLE-UNIT, 40 $117.75 $117.75 $4,710.00 IMPRES 2, 3A, 100-240VAC, US/NA PLUG 4 PMMN4069AL MICROPHONE,IMPRES RSM, 40 $99.75 $99.75 $3,990.00 3.5MM JACK, IP55 APXTM 6500/Enh Series ENHANCEDAPX6500 5 M25URS9PW1BN APX6500 ENHANCED 7/800 10 $2,374.69 $2,374.69 $23,746.90 MHZ MOBILE 5a B18CR ADD:AUXILIARY SPKR 7.5 10 $48.18 $48.18 $481.80 WATT APX 5b QA01648AA ADD: HW KEY 10 $4.38 $4.38 $43.80 SUPPLEMENTAL DATA 5c G444AH ADD:APX CONTROL HEAD 10 $0.00 $0.00 $0.00 SOFTWARE 5d G66BJ ADD: DASH MOUNT E5 APXM 10 $100.74 $100.74 $1,007.40 5e QA05751AA ADD: NO ENCRYPTION, 10 $0.00 $0.00 $0.00 CLEAR RADIO(NO ADP)(US ONLY) 5f G806BL ENH:ASTRO DIGITAL CAI OP 10 $413.91 $413.91 $4,139.10 APX o 5g GA00249AE ADD: 3Y ESSENTIAL 10 $344.00 $344.00 $3,440.00 ACCIDENTAL DAMAGE 5h G51AU ENH: SMARTZONE 10 $963.60 $963.60 $9,636.00 OPERATION APX6500 5i GA01670AA ADD:APX E5 CONTROL 10 $523.41 $523.41 $5,234.10 HEAD 5j W22BA ADD: STD PALM 10 $57.67 $57.67 $576.70 MICROPHONE APX 5k G174AD ADD:ANT 3DB LOW-PROFILE 10 $34.31 $34.31 $343.10 762-870 51 G361AH ENH: P25 TRUNKING 10 $240.90 $240.90 $2,409.00 SOFTWARE APX 5m GA01606AA ADD: NO GPS/WI-FI 10 $0.00 $0.00 $0.00 ANTENNA NEEDED 6 LSV00000202A DEVICE PROGRAMMING 10 $128.57 $128.57 $1,285.70 1 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 2 0 MOTOROLA SOLUTIONS QUOTE-1618413 APX6000/APX6500DM Grand Total $255,352.00(USD) Notes: • 40 APX6000 Standard PD 10 APX6500 Dash Mount PD H-GAC RA05-21 Assumes Grant Purchase Radios Shipped Clear- No Secure • Unless otherwise noted, this quote excludes sales tax or other applicable taxes(such as Goods and Services Tax, sales tax,Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 3 ® MOTOROLA SOLUTIONS Purchase Order Checklist Marked as PO/Contract/Notice to Proceed on Company Letterhead r'U will not be processed without this) PO Number/Contract Number PO Date Vendor= Motorola Solutions, Inc. Payment (Billing) Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO ) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/Excel templates cannot be accepted) Bill To Contact Name& Phone#and EMAIL for customer accounts payable dept Ship To Contact Name& Phone# Tax Exemption Status Signatures (As required) 4 4