HomeMy WebLinkAboutPR 22828: PURCHASE OF TWO MARQUEES FOR THE PAVILION www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: October 12, 2022
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. No. 22828-Purchase of Two Marquees for the Pavilion
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 22828
authorizing the purchase of two marquees for the Pavilion from Sideline Interactive, LLC of
Stafford, Texas through TIPS Cooperative Purchasing Program Contract No. 2001055 in the
amount of$29,964.90.
Background:
The marquee at the Pavilion was installed during the renovation of the downtown Pavilion in
2013. The current marquee is inoperable and is outdated. The marquee needs to be replaced to
enhance the development of tourism and create an environment conducive to activities and
entertainment for the community. Sideline Interactive, LLC has provided a quote for the
replacement of the marquees with a 5 year warranty on LED panels and parts.
Budget Impact:
Funding in the amount of $29,964.90 is available for this purpose in H01014-OTH-OCS
Recommendation:
It is recommended that the City Council approve P.R. No. 22828 authorizing the purchase of
two marquees for the Pavilion from Sideline Interactive, LLC of Stafford, Texas through TIPS
Cooperative Purchasing Program Contract No. 2001055 in the amount of$29,964.90.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. No. 22828
10/12/2022 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWO MARQUEES FOR THE
PAVILION FROM SIDELINE INTERACTIVE, LLC OF STAFFORD, TEXAS
THROUGH TIPS COOPERATIVE PURCHASING PROGRAM CONTRACT NO.
2001055 IN THE AMOUNT OF $29,964.90. FUNDING IS AVAILABLE IN H01014-
OTH-OCS
WHEREAS, the Pavilion is the site for various events that enhance the development of
the tourist industry and help stimulate businesses and the economy in the city; and,
WHEREAS, in order to continue with the improvements of the downtown area, the
marquee at the Pavilion needs to be replaced to help promote events throughout the city; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as TIPS Cooperative
Purchasing Program, as an alternative to formal bid process; and,
WHEREAS, pursuant to Resolution No. 12-008, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with Region VIII Education Service Center for
participation in the Interlocal Purchasing System (TIPS); and,
WHEREAS, Sideline Interactive, LLC of Stafford, Texas is part of the TIPS Cooperative
Purchasing Program under Contract No. 2001055 and submitted a quote for two marquees for
the Pavilion, in the amount of$29,964.90 (attached hereto as Exhibit"A"); now,therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council deems it is in the best interest of the City to
authorize the purchase of two marquees for the Pavilion, from Sideline Interactive, LLC of
Stafford, Texas through TIPS Cooperative Purchasing Program Under Contract No. 2001055 in
the amount of$29,964.90.
P. R. No. 22828
10/12/2022 ca
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2022, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor) ;
Councilmembers: ;
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
/
41 U, P e- bzital,i1),
Val Tizeno Es .
q
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton
City Manager
Chandra Alpough
Director of Parks and Recreation
P.R.No.22828
10/12/2022 ca
APPROVED AS TO AVAILABILITY OF FUNDS:
Kandy Daniel
Interim Director of Finance
W
Clifton illiams, CPP
Purchasing Manager
P.R.No.22828
10/12/2022 ca
EXHIBIT "A"
' Sideline Interactive, LLC Quote
PO Box 2413 Valid Till: Oct 29, 2022
Stafford,TX 77497 Quote Number : Q11469A
office (832) 786-0302 fax (832) 518-5223
sales@sidelineinteractive.corn
BILL TO: SHIP TO:
City of Port Arthur
Chandra Alpough
Account Name:City of Port Arthur Quote Stage:Draft
Contact Name:Chandra Alpough
S.No. Product Details Qty List Price Total
1. 2ft x 17ft Video Board Outdoor SLOV2x17 2 $12,180.50 $24,361.00
16.80ft wide x 44.09 inches high Video Board (201" x 44")
5mm pixel pitch; RGB full color LED
5mm is double the clarity and resolution of 10mm
Computer and Media player to run unlimited graphics
5 Year Warranty on LED Panels and parts
30 days labor warranty
6,000 NITS brightness for use in direct sunlight
Weatherproof, outdoor rated
2. Promotion Promotion 1 $-2,436.10 $-2,436.10
TIPS contract 200105 promotion 10% off
3. Additional Accessories Accessories 1 $640.00 $640.00
Taurus media player with 4G cellular modem
4. Installation Installation 1 $7,400.00 $7,400.00
Removal of old video display and disposal
Installation of two new video displays
One hour onsite training
Customer Requirements:
Assume that current walls and structure of customer premise are
sufficiently robust to hang video display
Customer responsible for electricity (if any)
Customer responsible for permitting (if any)
Sub Total $29,964.90
Tax $0.00
Adjustment $0.00
Grand Total $29,964.90
Terms and Conditions
Quotes are valid for 30 days from date of quote. Purchase Order number or other authorized forms on
school letterhead required for start of production. Payments due 30 days from receipt of products. 1.5%
monthly finance charge for all payment past 30 days.