HomeMy WebLinkAboutPR 22846: LIFT STATION AND REDMEDIATION PROJECT, CHANGE ORDER NO. 5 4
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INTEROFFICE MEMORANDUM
Date: October 27, 2022
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 22846—Lift Station and Remediation Project, Change Order No. 5
Introduction:
The intent of this Agenda Item is to seek City Council' s approval of Change Order No. 5 for
the Remediation and Mitigation of the 12 Lift Stations damaged by Hurricane Harvey.
The original contract amount was awarded by Resolution No. 21-134 on April 13, 2021 for
$1,278,248.00 and 210 days from the start date on the Notice to Proceed.
• Contract Change Order No. 1 was a time extension only change order, but due to an
oversight, was not processed. Contract Change Order No. 3 reconciled the previously
requested time extension of 60 days in Change Order No. 1 that was not processed.
• Contract Change Order No. 2, approved by Resolution No. 22-125, was for a time
extension of 60 days and a deduction of$10,000.00.
• Contract Change Order No. 3, approved by Resolution 22-210, was a time-extension
change order of 120 days, which includes the time extension not processed from
Change Order No. 1, making the contract end date June 27, 2022.
• Contract Change Order No. 4 increased the contract time by 100 calendar days and
increased the contract amount by $79,417.00 to account for additional scope of work to
include removing and replacing existing Automatic Transfer Switches (ATS) at 4 lift
station sites, which are listed as 46th Street, El Vista, Montrose, and 74th Street.
Additional time is required due to demand and supply chain issues that are delaying
equipment deliveries by the manufacturers.
• Contract Change Order No. 5 will increase the contract time by 120 calendar days and
increase the contract amount by $13,513.00 to update conduit size to meet Entergy's
new revision at four (4) lift station sites, specifically, West Port Arthur Road, El Vista,
Lakeside and Montrose.
"Remember, we are here to serve the Citizens of Port Arthur"
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Background:
In April of 2021, the Council passed Resolution No. 21- 134, awarding the Remediation and
Mitigation of the 12 Lift Stations damaged by Hurricane Harvey contract to BDS Constructors,
LLC DBA MK Constructors of Vidor, Texas. The project is managed by Arceneaux, Wilson&
Cole, LLC of Port Arthur, Texas.
Budget Impact:
Funds are available in Account No. 405-40-000-8516-00-00-000, Project No. WS0005-CON.
• The original contract amount was $1,278,248.00.
• Change Order No. One (1) had no budgetary impact.
• Change Order No. Two (2)was a deductive change order for$10,000.00.
• Change Order No. Three (3)had no budgetary impact.
• Change Order No. Four (4) was a change order for $79,417.00. The current contract
value is $1,347,665.00.
• Change Order No. Five (5) would increase the total contract cost by $13,513.00 to
$1,361,178.00.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 22846, thereby increasing
the project scope and total contract price, as described/outlined above.
"Remember, we are here to serve the Citizens of Port Arthur"
PR No. 22846
10/27/2022 bw
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 5 TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR
AND BDS CONSTRUCTORS, LLC DBA MK
CONSTRUCTORS OF VIDOR, TEXAS FOR THE
REMEDIATION AND MITIGATION PROJECT FOR THE
TWELVE (12) LIFT STATIONS DAMAGED BY
HURRICANE HARVEY, INCREASING THE CONTRACT
AMOUNT BY $13,513.00 TO A NEW TOTAL CONTRACT
PRICE OF $1,361,178.00 AND EXTENDING THE
DURATION OF THE PROJECT TIME BY 120 DAYS TO A
NEW COMPLETION DATE OF 610 DAYS; ACCOUNT NO.
405-40-000-8516-00-00-000,PROJECT NO.WS0005-CON.
WHEREAS,pursuant to Resolution No. 21-134, City Council awarded a contract to BDS
Constructors, LLC DBA MK Constructors of Vidor, Texas, for the remediation and mitigation of
the twelve(12) lift stations damaged by Hurricane Harvey for the amount of$1,278,248.00; and,
WHEREAS, Change Order No. One (1) was submitted to the Utilities Department by
Arceneaux,Wilson and Cole,LLC,was not processed due to an oversight,but was later reconciled
with the approval of Change Order No. Three(3); and,
WHEREAS,pursuant to Resolution No.22-125,City Council approved deductive Change
Order No. Two (2) in the amount of$10,000.00, to a new total of$1,268,248.00, and extending
the completion date by 60 days to a new term of 330 days; and,
WHEREAS, pursuant to Resolution No. 22-210, City Council approved Change Order
No. Three(3),extending the completion date by 120 days to the project to a new term of 390 days
(June 27, 2022) with no cost impact and reconciled the previously requested time extension of
sixty(60)days in Change Order No. One (1)that was not processed; and,
WHEREAS, pursuant to Resolution No. 22-299, City Council approved Change Order
No. Four (4), extending the completion date by 100 days to the project to a new term of 490 days
(October 5, 2022) and increasing the total project cost by $79,417.00 to account for additional
PR No. 22846
10/27/2022 bw
Page 2 of 3
scope of work to include removing and replacing Automatic Transfer Switches (ATS) at four(4)
lift station sites, listed as 46th Street, El Vista, Montrose, and 74th Street; and,
WHEREAS, Arceneaux Wilson & Cole LLC, Project Engineers, has submitted Change
Order No. Five (5)(attached hereto as Exhibit"A"),extending the completion date by 120 days to
the project to a new term of 610 days (February 2, 2023) and increasing the total project cost by
$13,513.00 to account for removal of originally constructed conduit and constructing new 3"
conduit at four (4) lift station sites, specifically, West Port Arthur Road, El Vista, Lakeside and
Montrose.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
approve Change Order No. Five (5) to the contract with BDS Constructors, LLC DBA MK
Constructors of Vidor, Texas, increasing the duration of the project with a time extension of 120
days due to material changes to a new term of 610 days(February 2,2023)and increasing the total
project cost by$13,513.00 to a new contract price of$1,361,178.00,in substantially the same form
as attached hereto as Exhibit "A"; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of ,2022 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor ;
PR No. 22846
10/27/2022 bw
Page 3 of 3
Councilmembers
;
NOES: .
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
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Sherri Bellard a_ecia Tiz no
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
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Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO AVAILABILITY
OF FUNDING: �]
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Kandy Dan 1 Clifton illiams, CPPB
Interim Finance Director Purchasing Manager
EXHIBIT A
(Change Order No. 5)
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44. 111111111C
1.. ARCENEAUX WILSON&COLE
engineetIng I su,veying i planning
October 25, 2022
Mr, Calvin Matthews, P.E.
City of Port Arthur
Director of Water Utilities
444 4th Street
Port Arthur,Texas 77640
RE: Proposal For Change Order No. 05 for
LIFT STATION REMEDIA TION&MITIGATION
AWC Job No. CPA-970
Mr. Matthews:
Attached is Change Order No. 5 for the Lift Station Remediation & Mitigation
project. This change order is for increasing the contract amount by$13,513.00 and
extending the contract time by one hundred twenty(120) calendar days.
The original design included 2" electrical conduit at West Port Arthur Road, El
Vista, Lakeside, and Montrose from the main Entergy power supply into the sites.
IAll the proposed conduit at the aforementioned sites has been constructed.
I When the Entergy made their site inspections with the Contractor prior to main
power supply connection, they informed the Contractor that the conduit was to
be 3" in lieu of the constructed 2" due to a revision of their design standards. The
I original 2" conduit is sized adequately for the electrical service at these four (4)
lift station sites. The City, Engineer, and Contractor have all met with Entergy to
request a variance for accepting the originally designed 2"conduit as it sufficient
for the electrical conductors needed at these sites, however Entergy has relayed
in order for these lift stations to have main power supply connected the conduit
will have to be replaced with 3" conduit. Once the original 2" conduit has been
removed and replaced with new 3" conduit, Entergy will then make their site
inspection at these lift stations.
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
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F-16194 10194049
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This change order will add 120 Calendar Days to the contract time to account for
the additional scope of work, repair of vandalism at West Port Arthur Road, and
Entergy coordination. The West Port Arthur Road lift station site has been broken
into two (2) times in the past month and had all the newly constructed electrical
wiring stolen. In the process of the electrical conductors being stolen,there were
associated new electrical appurtenances that were damaged. The Contractor has
repaired and replaced the electrical work once already and is currently in the
process of making the same repairs a second time. We recommend that the City
of Port Arthur authorize this change order to the contract as submitted. We have
attached Change Order No. 5 which modifies the contract to reflect this change
for your consideration and action.
Should you have any questions or require additional information, please contact
our office.
ARCENEAUX WILSON&COLE LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keith Zotzky, . ., CFM
Attached'
Change Order#05
MK Constructors Time Extension Request
MK Constructors Change Order Request
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ARCENEAUX WILSON&COLE
eng,neering s�evey,flQ;planning
CHANGE ORDER NO. 5
DATE: October 25, 2022 JOB NO.: CPA-970
AGREEMENT DATE: April 19, 2021
NAME OF PROJECT: Lift Station Remediation & Mitigation
OWNER: CITY of PORT ARTHUR
CONTRACTOR: MK CONSTRUCTORS
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Increase Contract Amount by $13,513.00 to account for removal of originally
constructed conduit and constructing new 3" conduit at four(4) lift station sites.
Sites include West Port Arthur Road, El Vista, Lakeside, and Montrose.
2. Extend Contract Time by 120 Calendar Days to account for added scope of work,
repair of vandalism at West Port Arthur Road, & Entergy coordination.
TOTAL $13,513.00
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,278,248.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,347,665.00
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
by: $13,513.00
The new CONTRACT PRICE, including this CHANGE ORDER, will be $1,361,178.00
1 of 2
__ GE ORDER NO. 5
aux'' CHANGE
25, 2022
Job No. CPA-970
/" ARCENEAUX WILSON&COLE
engineering I survcying I donning
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 210 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 280 Calendar Days
CURRENT DATE OF COMPLETION: October 5, 2022
CONTRACT TIME due to this CHANGE ORDER will be increased by 120 Calendar Days
The New DATE OF COMPLETION: February 2, 2023
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred
by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED Y ENGINEER: ACCEPTED BY:
ARCENEAUX W N &COLE LLC (CONTRACTOR, OFFICER OR OWNER)
MK CONSTRUCTORS
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
1 ' www..mkconstructors.com \'
' CONSTRUCTORS
10/24/22
Keith Zotzky,P.E.(TX,LA),CFM/Project Manager
Keith.Zotzky@awceng.com/281.543.2663
Arceneaux Wilson&Cole LLC
3120 Central Mall Drive
Port Arthur,TX 77642
409.724.7888
RE: Port Arthur 12 Lift Stations 3"Conduit Charge Order Quote
Keith,
As requested, MK is providing a change order quote to install 3"conduit as per Entergy spec at the
following lift stations.We would also like to request an additional 60 days to complete all other items
including vandalized wiring on West Port Arthur road.
West Port Arthur Rd. -$4,764.00
El Vista-$3,036.00
Lake Side-$2,566.00
Montros-$3,147.00
Total: $13,513.00
Ale c'aire
MK Constructors
2485 North St.
Vidor TX 77662
Keith Zotzky
From: Mike Suire <mikes@mkconstructors.com>
Sent: Tuesday,October 4, 2022 9:27 AM
To: Keith Zotzky
Subject: FW: Port Arthur Lift Stations
[External Message]
Keith,
Can you take a look at this email from ESI give me some feedback please?
Original Message
From:Justin Burns<justin@esibmt.com>
Sent:Tuesday,October 4,2022 9:10 AM
To: Mike Suire<mikes@mkconstructors.com>
Cc: Shane Burns<shane@esibmt.com>
Subject: Port Arthur Lift Stations
Mike, ESI is requesting an additional 60 days to complete the Port Arthur Lift Station project.There are 4 lift stations we
are installing the ATS on next week,which was part of the change order, however of the 10 that we are involved in,6 of
these are to be finished and waiting on Entergy by Friday this week.All conduit is ran and wire is being installed as we
speak. ESI has already replaced the damaged/stolen wiring at the West Port Arthur Rd.site. Entergy visited the sites with
us this week and has informed us that their standards have changed and they are requesting 3"conduit in lieu of 2" as
shown on the drawings.This conduit is already installed and ESI will need to issue a change order to replace this conduit
with 3". Debra Drago with Entergy has requested the conduits be changed and the power can be connected to these
sites.With the hurricane in Florida, ESI cannot guarantee a set time to have Entergy on site.This is out of our hands.
Regards,
Justin Burns
Electrical Specialties Inc.
409-658-4367
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